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Home My WebLink AboutMINUTES Public Safety, Utilities, and Public Works Committee 2011-08-11RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, August 11, 2011 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 1 1 th day of August, 2011. Committee: Chair Blackhurst, Trustees Ericson and Koenig Attending: Chair Blackhurst, Trustees Ericson and Koenig Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Chief Kufeld, Dir. Bergsten, Dir. Zurn, and Deputy Town Clerk Deats Absent: None Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. PUBLIC SAFETY. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Victim Advocates Update. Mary Mesropian, Estes Valley Victim Advocates (EVVA) Executive Director, provided a report to the Committee which included an overview of the programs offered by EVVA, the objectives of the organization, and highlights and challenges that were experienced during the past six months, including remodeling the third bedroom of the safehouse to be wheelchair accessible. MISCELLANEOUS. Chief Kufeld and Amanda Nagl updated the Committee on two golf tournaments that were held recently. 128 players participated in the Chief's Association Tournament and netted approximately $2300 to benefit the Partners of Estes Park and the Estes Park Boys' and Girls' High School Golf Teams. The Board of Realtors Tournament piggybacked on the Chief's Tournament and was conducted as a fundraiser for the Restorative Justice Program and Estes Valley Investment in Childhood Success (EVICS) with an estimated $4000 raised. UTILITIES. EXHIBITS & DISPLAYS CONTRACT AWARD 2011-2012. An advertisement for bids for the installation of holiday decorations for the 2011-2012 and 2012-2013 seasons was published and two bids were received: Name 2011 Bid 2012 Bid M. Atkins Landscaping (formerly M. Atkins, Inc.) $39,831 $43,017 Blazen Illuminations (Loveland) $42,467 $44,346 The contract includes installation and maintenance of string lights, lighted rigid rebar trees on street poles, lighted Season's Greetings signs, and seasonal displays. The contractor will supply all labor and equipment for the installation, maintenance, and removal of the decorations and will have all decorating completed before the Thanksgiving holiday. Staff noted the contract is more economical and productive than having the work done internally and recommended awarding the contract to low -bidder RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — August 11, 2011 — Page 2 M. Atkins Landscaping, Inc., at a cost of $39,831 for 2011-2012 budgeted, from account #502-6501-560-26-15; and, based on appropriation and performance, an amount not to exceed $43,017 for 2012-2013. The Committee noted that the work has been contracted out for the past eight years and that the costs have been reduced over that period of time. The Committee recommended approval of the contract with M. Atkins Landscaping, Inc., as outlined above, to be included on the consent agenda. PUBLIC WORKS. NEPA STUDY CONTRACT AWARD. Advertisement for bids for the grant -funded National Environmental Policy Act (NEPA) Study resulted in one proposal being received from Felsburg Holt and Ullevig (FHU). The cost of the study has been established to be $240,000, to which staff recommends adding a $10,000 contingency. Funding for the project is described as follows: Amount Description Source $200,000 Alternative Transportation in the Parks and Public US Department of Lands Program (ATPPL) Grant Transportation FTA $40,000 Local match to ATPPL Grant (required) Community Reinvestment Fund $10,000 ROMO Grant Match Rocky Mountain National Park $250,000 Total Funding Negotiations with FHU were conducted in conformance with Federal Transit Administration (FTA) requirements, and staff recommends awarding a contract for the NEPA Transit Study to Felsburg, Holt and Ullevig of Centennial, Colorado, in the amount of $250,000. Director Zurn said the study would take approximately one year to complete and is required prior to the receipt of project money for construction. The tasks of the study include: development of a formal purpose and need for the study including defining goals and objectives; determination of the size of the facility to meet the demand along the Highway 34 corridor; identification of potential sites, preliminary evaluation of the sites and conceptual design of the top two sites, and evaluation of the sites to identify the preferred alternative; analysis to determine whether the facility would improve air qulaity; public outreach; and preparation of a document for the Town and Rocky Mountain National Park for consideration. As part of the scope of work, a site at the Convention and Visitors Bureau which is being considered as a location for a parking garage will be studied by the consultant, with all the same environmental issues being addressed, in order to accomplish a categorical exclusion for the site. The FTA has encouraged the Town to get the categorical exclusion for this site in order to move forward with a separate grant -funded project. Due to the Town Board's emphasis on transportation, the Committee recommends including the NEPA Study Contract Award as an action item on the August 23, 2011, Town Board agenda. LICENSE AGREEMENT WITH ESTES VALLEY RECREATION AND PARK DISTRICT FOR HOMER ROUSE TRAIL. The Estes Valley Recreation and Park District (EVRPD) obtained a Great Outdoors Colorado (GOCO) grant to construct a section of trail to connect the Town's portion of the Fish Creek Trail, which currently ends at Scott Avenue, to EVRPD's existing Homer Rouse Trail. Portions of the proposed trail lie within Larimer County and Town rights of way (ROW) and roadway easements. An agreement has been drafted through RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — August 11, 2011 — Page 3 negotiation with Larimer County, the Town, and EVRPD which includes terms and conditions that will allow the trail to be constructed within the two government entities' ROWs, with the Town granting an irrevocable license to build, construct, maintain, relocate, and improve a non -motorized vehicular trail to be known as the Fish Creek Trail over, across, within and upon the Town's property. EVRPD shall be solely responsible for cost, expense, and performance of all maintenance, repair, restoration, and replacement of the trail. The Town is a funding participant in the construction of this trail with funding in the amount of $50,000 approved and paid in 2010 from Larimer County Open Space Funds. The Town has no other financial or long-term obligations as denoted in the agreement. Staff recommends the approval of Fish Creek Trail agreement between the Town of Estes Park and EVRPD. Thomas Beck, representing EVRPD, and Mike Todd of Cornerstone Construction said the trail design has been completed with construction ready to begin; and expressed a desire for approval of the agreement in order to move forward with the project. Dir. Zurn said an engineering study for the pedestrian crossing of Fish Creek Road is required by the State of Colorado and by the Town's adoption of the Model Traffic Code. He said the study will indicate what is appropriate for the site which may include signage and/or a flasher warning system, noting that the speed of traffic on Fish Creek Road creates a concern for pedestrian safety. Discussion is summarized: the trail is soft surface and will not require snowplowing or sweeping; motorized vehicles such as motorcycles, dirt bikes, ATVS, etc., are not allowed; motorized wheelchairs should be allowed; don't want to limit ADA usage; needs to be handicap accessible; pedestrian crossing study must be completed by a qualified, professional engineer; flasher system would be expensive and may not improve safety; a flasher system may be a distraction in the neighborhood; concerned that crosswalk study will delay the project; all parties must approve the agreement before construction can begin; and construction will take approximately three months to complete. The Committee requested a change to the agreement to ensure the trail will be handicap accessible and asked that Exhibit A be attached to the agreement. Town Administrator Halburnt said the crosswalk study is a separate issue and that approval of the agreement can move forward prior to the study being completed. The Committee recommended approval of the license agreement, on the consent agenda, with requested changes. MISCELLANEOUS. Dir. Zurn said the pedestrian crosswalk near the First National Bank will be replaced next year after planned improvements by the Estes Park Sanitation District and the Water Department are completed. Town Administrator Halburnt asked the Committee to consider whether three-hour parking limits along Park Lane should be resumed. Data will be collected for discussion at a later date. There being no further business, Chair Blackhurst adjourned the meeting at 9:19 a.m. Cynthia Deats, Deputy Town Clerk APP /ED AUG 232011 TOWN OF ESTES PARK BOARD OF TRUSTEES