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Home My WebLink AboutMINUTES Public Safety, Utilities, and Public Works Committee 2011-10-13RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 13, 2011 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 13th day of October, 2011. Committee: Chair Blackhurst, Trustees Ericson and Koenig Attending: Chair Blackhurst, Trustees Ericson and Koenig Also Attending: Deputy Town Administrator Richardson, Chief Kufeld, Dir. Zurn, and Recording Secretary Rebecca Bailey Absent: Town Administrator Halburnt Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Johanna Darden/Town citizen stated concerns with vehicles parked on both sides of MacGregor Avenue, north of Wonderview Avenue, during events, and requested the "no parking" signs be more visible to the public along the roadway. She commented on the weeds growing within the Knoll Willow property, and stated it is the Town's responsibility to maintain the property. Mrs. Darden also requested Open Space funds not be used to fund Phase II of the Bond Park Master Plan, stating the Community Reinvestment fund should be used for the improvements if the Town moves forward with the project. PUBLIC SAFETY. PARK R-3 SCHOOL DISTRICT RESOURCE OFFICER AGREEMENT 2011/2012 The Police Department has provided School Resource Officer (SRO) services to the Park R-3 School District since 2005. For the 2009/2010 school year the School District paid $20,000 to offset personnel costs associated with this position. In the 2010/2011 school year the Park School District requested the $20,000 fee be waived due to lack of funding for the school year. During the current 2011/2012 school year, the School District has faced additional budget cuts, therefore, Superintendent Linda Chapman has requested a waiver of the SRO fee for the 2011/2012 school year. The SRO hours have been modified to three days a week with the other hours spent on patrol. Chief Kufeld noted upcoming changes in staffing may require less time in the schools in order to cover patrol shifts. The Committee stated appreciation for the efforts staff has made to balance the responsibilities and work towards a compromise in the tough financial times and recommended approval of the Memorandum of Understanding between the Town of Estes Park and Park School District R-3 for a School Resource Officer for the 2011/2012 school year to the Town Board consent agenda. Chairman Blackhurst requested an update on staffing changes. Chief Kufeld commented that there are two officers that are number one on each the Larimer County Sheriff list and the Loveland Police Department list and a couple more that are testing for other departments. He stated the main issues relate to commuting to Estes from the valley, starting salaries are $8,000 to $10,000 higher, and the high cost of living in Estes. RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — October 13, 2011 — Page 2 HALLOWEEN STREET CLOSURE Commander Rose presented a study conducted to identify alternate street closures for Halloween in response to a request from the Town Board which explored issues such as traffic, manpower, and safety. - Current — This plan closes Elkhorn Avenue at Spruce Drive and Riverside Drive and requires a total of eight personnel. - Option 1 closes Elkhom Avenue from the 34/36 intersection to Spruce Drive and would require 20 personnel. It would limit access to parking and traffic for people trying to cross from Riverside Drive to Park Lane to access the event. Option 2 closes Elkhorn Avenue from the 34/36 intersection to Spruce Drive while allowing vehicle traffic to cross on Riverside Drive to Park Lane and would require 16 personnel. - Option 3 closes Elkhorn Avenue from Spruce Drive to Riverside with the right eastbound lane closed from Riverside Drive to the 34/36 intersection and requiring 9 personnel. The lane closure would allow for a buffer zone between pedestrians and vehicle traffic. Staff recommended Option 3 as the most feasible alternative with regard to manpower, traffic flow, and safety to both pedestrians and traffic in the case of inclement weather. The coned area would not be intended for pedestrians; however it would provide a larger buffer for those participating. Trustee Koenig expressed concern that Option 3 doesn't prevent kids from crossing directly across the street from the US Bank parking lot to those businesses on the east end of Elkhorn Avenue, and questioned if pedestrians could be directed to the crosswalk for safe crossing. Chief Kufeld suggested portable fencing could be placed in the gutter to prevent jaywalking and direct the flow of pedestrian traffic. The Committee recommended the implementation of Halloween Street Closure Option 3 as described above with additional fencing along the sidewalk adjacent to the US Bank and Municipal parking lot to the pedestrian crosswalk to the Town Board consent agenda. Johanna Darden/Town citizen stated the road closure should remain as in the past and would recommend the Town not advertise the event. UTILITIES. REPLACEMENT OF WATER TRUCK #9036 The 2011 Vehicle Replacement budget includes $44,000 for the replacement of the Water Department's 2004 Ford F350 4x4 Truck w/utility Body and Crane (9036). This truck is seven years old with 94,700 miles and is within the Vehicle Replacement Policy parameters for the replacement. It was noted that no altemative fuel option exists for this type of equipment. Staff solicited bids for the vehicle with the following results: Spradley Barr Ford, Fort Collins, Colorado 2012 Ford F350 4x4 w/Utility Body and Crane $ 52,012.00 Trade-in: 2004 F350 4x4 w/Utility Body and Crane $ 9,500.00 Bid Price $ 42,512.00 Groove Ford, Centennial, Colorado 2012 Ford F350 4x4 w/Utility Body and Crane $ 52,360.10 Trade-in: 2004 F350 4x4 w/Utility Body and Crane $ 7,635.00 Bid Price $ 44,725.10 Phil Long Ford, Colorado Springs, Colorado 2012 Ford F350 4x4 w/Utility Body and Crane NO RESPONSE Staff recommends trading in the 2004 Ford F350 4x4 w/Utility Body and Crane and purchasing the 2012 Ford F350 4x4 w/Utility Body and Crane from Spradley Barr Ford at the low bid price of $42,512.00 from the Vehicle Replacement Fund. The Committee RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — October 13, 2011 — Page 3 recommends purchasing a 2012 Ford F350 4x4 w/Utility Body and Crane from Spradley Barr Ford at a cost of $42,512 from the Vehicle Replacement Fund, #635- 700-435-34-42 budgeted, to the Town Board consent agenda. REPORTS Reports provided for informational purposes and made a part of the proceedings. 1. Glen Haven Line Replacement Project. The project involves upgrading 12,430 ft of three phase main line on CO. Rd. 43 from the top of switchbacks to Glen Haven General Store. The first phase was completed in July; however, work on the project slowed with the need for blasting of power pole holes. As of October 7th, the first eight poles were set and staff anticipates completing the project down the switchbacks by next Friday. L&P would expect to be halfway to the General Store by the end of 2011 with the entire project complete in 2012. Completing projects of this nature take longer because they are completed when the crews are not addressing work orders and outages. New equipments such as the tugger and smaller bucket truck have been useful on this project. The Committee commended L&P for their hard work. 2. Fish Creek Circuit Upgrade. The contractor, Selcon Utility, completed their portion of the project in July, which included upgrading 47 poles of overhead power line and installing 16,000 ft of trench conduit, and 16 bores under roadways. Light and Power has finished pulling in and terminating all the new underground cable and converted all load to the new underground cable and removed the overhead lines in September. The Fish Creek project will be completed once Baja & Century Link underground their respective lines to allow for the removal of the power poles. The Committee thanked L&P for completing the project ahead of schedule, appreciated the public notifications regarding outages, and for completing the task quickly in order to limit outages. IT REPORTS Reports provided for informational purposes and made a part of the proceedings. 1. Introduction of Intern Greg Cenac. Greg started with the Town as a work study student from Estes Park High School four weeks ago and will work with IT through mid December. He has helped with roll outs and assisted with troubleshooting computer problems allowing IT staff to address other issues. The Committee commended staff for cultivating this relationship with the school and encouraged other intemships. PUBLIC WORKS. REPLACEMENT OF STREET TRUCK #G100B The 2011 Vehicle Replacement budget includes $35,000 for the replacement of the Street Department's 2002 Ford F250 4x4 Snowplow Pickup Truck. This truck is nine years old and has 79,400 miles and is within the Vehicle Replacement Policy parameters. It was noted that no altemative fuel option exists for this type of equipment. Staff solicited bids for the vehicle with the follow results: Weld County Garage, Greeley, Colorado 2012 GMC 3500 HD 4x4 w/Snowplow $ 32,469.00 Trade-in 2002 F250 4x4 w/Snowplow $ 5,000.00 Bid Price $ 27,469.00 RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — October 13, 2011 — Page 4 Groove Ford, Centennial, Colorado 2012 F350 4x4 w/Snowplow $ 33,285.10 Trade-in 2002 F250 4x4 w/Snowplow $ 5,735.00 Bid Price $ 27,547.10 Hajek Chevrolet, Longmont, Colorado 2012 Chevrolet 3500 hd 4x4 w/Snowplow $ 37,760.00 Trade-in 2002 F250 4x4 w/Snowplow $ 6,000.00 Bid Price $ 31,760.00 Spradley Barr Ford, Fort Collins, Colorado NO RESPONSE Staff recommends keeping the current vehicle in the Street Department to use during the summer season and purchasing a 2012 GMC 3500 HD Pickup Truck w/Snowplow from Weld County Garage, Greeley, Colorado for the purchase price of $32,469.00. The Committee recommends purchasing a 2012 GMC 3500 HD Pickup Truck w/Snowplow from Weld County Garage at a cost of $32,469.00 from the Vehicle Replacement Fund, #635-7000-435-34-42 budgeted, to the Town Board consent agenda. REPORTS Reports provided for informational purposes and made a part of the proceedings. 1. Black Canyon Realignment Project — Staff has begun design efforts to mitigate the risks associated with rockfall from the cliff area above Black Canyon (Knoll - Willows property) immediately north of the Town Hall parking lot. Recommendations from Geologic Hazard Report provided by CTL Thompson included measures of mechanical rock restraint such as fences and rockbolting, or systematic removal of the least table rocks. Director Zurn stated he was not in favor of options that would change, blast, or damage the rock face and the aesthetics of those options. The most effective means to reduce risk is to eliminate traffic altogether in the area. The Geologic Hazard Report indicated that the runout zone from a dislodged rock would be at least 25'-30' from the face of the cliff. The current design focuses on splitting the flow of Black Canyon Creek in the area where human traffic could easily encroach this runout zone. The goal is to create a natural buffer that is a native environment along the proposed split creek and revegetate the banks with plants that are not inviting to the public. Rocks and two little islands will be placed in the creek to provide bank stabilization and dissipate the high flows within the creek during runoff. This would eliminate access to the rock walls while still maintaining a habitat for wildlife. The Committee commended staff for this creative solution and requested a presentation to the full Board. Chairman Blackhurst recommended the Parks Department develop the landscaping plan. MISCELLANEOUS Chairman Blackhurst reviewed the recent Citizen Survey and noted the following: the Police Department received overall high ratings in many areas (85% rated police services as much above the national average, 86% approval rating in crime prevention, 70% approval rating of above average in traffic control, and courts received recognition at 80% rating of either excellent or good); the overall positive ratings for the Utilities Department (89% rated electric utilities as good or excellent, drinking water was rated as good or excellent by 94% if population surveyed, and storm drainage was rated at 64%); and the overall positive ratings for the Public Works Department (cleanliness rated at 92% excellent or good, quality of overall natural environment was rated much above average, preservation of natural or open spaces rate at good or excellent by 65% of population). He commended and thanked all the departments for their continued efforts, success and hard work. RECORD OF PROCEEDINGS Public Sofety/UO|ibes/Pub|icWorks Committee — October 13.2O11 — Page 5 There being no further business, Chair Blackhurst adjourned the meeting at 9:04 a.m. Rebecca Bailey, Recording Secret &��[�V�0 ^``' ''""�`^ TOWN OF ESTEonmu BOARD opTRUSTEES ry