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HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2012-02-09RECORD OFPROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 9, 2012 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park' Larinner County' Colorado. Meeting held in the Town Hall in said Town of Estes Park on the B1»day uf February, 2012. Committee: Chair Blaokhun¢Trustees Ericson and Koenig Attending: All Also Attending: Interim Town Administrator Richon1aon, Chief Kufold, Director Zum, Director Bergsten and Recording Secretary Bailey Absent: None Chair Blaokhurstcalled the meeting toorder at8:0Oa.m. PUBLIC COMMENT. PUBLIC SAFETY. REPORTS. Reports provided for informational purposes and made apart ofthe proceedings. 1. Estes Vallev Victim Advocates Annual Report — Mary Mesropian, Estes Valley Victim Advocates (E\yVA) Executive Director, provided the Committee with u summary of the 2011 Annual Report. She reported EVVY\ served 271 men, wmmen, and children with u total of 728 contacts. The E\yVA administers four programs: the Advocate Pnognsm, Counseling Pnognam, Sufahnuoe Program and Latino Outreach which are designed to provide advocacy oumioeo to victims of crime and tmuma, safe housing for domestic violence victima, oouneo|ing, na#»rra|n, and community education. In addition to monies from the Town of Estes Perk. E\&4\ receives funding from a variety of agencies and nemioo clubs and holds the annual Affordably Chic Fashion Show as its primary fundraising event, raising $13,000 and $10,000 was raised from the annual letter writing campaign. The Committee congratulated EVVAfor all the services they provide to the community and their efforts to keep up with the needs of the community. 2. 2011 Year End Statistics —Sergeant Kenney reviewed the 2011 otahedoa| data for the Police Department as well as for Emergency Services Dispatch. This information included number of contacts, cases, arrests, and incidents for the Police Department as well as call volume for Dispatch. He also reported on upcoming projects for Dispatch that include organizing and cleanup ofnetwork cabling, installation of new console furniture, and installation of the Next Generation 011 capable telephone equipment inota||aUnn, all of which are at the expense ofLETA. School Resource Officer Allen reported on the statistics for the first semester of the 2011 -2012 school year including information on cases hand|ed, charges filed, classes taught, special programs, and assistance given to the administration for non -criminal situations. 3. Current StaffLovo|o— ChinfKufeld reported the Police Department in down three police offiomrs, but stressed the importance of finding the right fit for the Police Department and Estes Park. Trustee Koenig questioned the cost cfprocessing an applicant and if itwas feasible to outaouroathe testing pmoonn. ChiefKufe|d advised that finding the right Police 0ffioar for a tourist community and Estes Park specifically requires a greater level of testing customization than can be had through outside testing means. Trustee Ericson confirmed with Chief Kufe|d that the current RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — February 9, 2012 — Page 2 openings are entry level Police Officer I and higher level positions are filled internally whenever possible. UTILITIES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1 Future Water Quality Regulatory Requirements — Jeff Boles, Water Superintendent and Diana Beehler, Laboratory Technician, reported that from 2012 to 2016, eight new Regulatory Determinations from the EPA & the state CDHE and revisions and second stage monitoring requirements of current regulations will be initialized or finalized. In addition, three new Regulatory Determinations or revisions that have yet to be determined as to proposal dates. Estes Park is fortunate to have high -quality source water and much of the impact of new Regulatory Determinations is in managing the regulations. Staff anticipates increased labor costs due to additional sample volume for both internal and external laboratory analysis due to the new regulations. Discussion followed as summarized: a cost analysis will be done to determine whether (with approximately 80% of samples being sent outside the internal lab for testing) upgrading current infrastructure would lower lab costs in the long run; and the lab is required to go through an external audit to maintain certification to conduct current testing. 2. Sungard System Installation Overview — Director Bergsten presented an overview of the timeline of the One -Solution® upgrade from the January 2011 inception to the estimated start of the final phase in November 2013. Superintendent Fraundorf will be taking leadership in this implementation plan. Miscellaneous. Director Bergsten introduced Alan Fraundorf as the new Utilities Superintendent. Superintendent Fraundorf has lived in Estes Park for 5 years. He has worked in various positions in IT, as a project manager, and as director of the Nature Association as well as serving on the Estes Valley Planning Commission. The Committee welcomed Alan. PUBLIC WORKS. REASSIGNMENT OF CONTRACT WITH THE ENGINEERING COMPANY (TEC) TO FARNSWORTH ENGINEERING. Interim Town Administrator (ITA) Richardson reported that on January 12, 2012 Mayor Pinkham signed a contract for services with TEC for engineering design and project management of the Virginia Drive project. Accompanying the contract for services was a "Consent of Assignment" form from Farnsworth Group indicating that they had acquired ownership of TEC and requesting a signature from the appropriate Town of Estes Park official. This form was forwarded to Attorney White for review and opinion. Attorney White submitted a letter of opinion that stated there is not legal reason not to sign the "Consent of Assignment" form as there appears to be no indication that the acquisition will impair the completion of this project. The Committee verified with ITA Richardson and Director Zurn that due diligence was done in researching Farnsworth Group and that the organization is reputable and willing to complete the project as contracted. Chair Blackhurst would like it to be communicated to Farnsworth Group that not disclosing the acquisition at time of negotiation is not appreciated. Director Zurn is not concerned that this change will delay the project. The Committee recommended approval of the signing of the "Consent of Assignment" form to the Town Board consent agenda. CHANGE ORDER FOR STEAMER DRIVE OVERLAY CONSULTING SERVICES THE ENGINEERING COMPANY (TEC) Staff has negotiated a scope and fee with TEC for design, specifications and construction management services for the Steamer Drive Overlay Project of $23,337. RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — February 9, 2012 — Page 3 With a 10% contingency, the total budget for the project would be $25,670.70. Trustee Ericson confirmed that this was a reallocation of the existing budget for the project and not additional funds outside the budget. The Committee recommended initiating a design and construction management contract with TEC to develop contract documents for the Steamer Drive Overlay Project in the amount of $25,670.70 to the Town Board action agenda. BOND PARK PHASE V DESIGN CONSULTANT SELECTION At the recommendation of the Bond Park Stakeholder Group, Staff has negotiated a scope and fee with Chroma Design for the design, specifications and construction management services for the Bond Park Phase V Improvements for $43,873. This includes $4,000 for construction management, once construction is underway and scheduled completion of Spring 2013. With a 10% contingency, the budget for the design and construction management would be $48,260.30. Trustee Ericson clarified with Staff that the Town RFP process was followed in the selection process. The Committee recommended initiating a design and construction management contract with Chroma Design to develop contract documents for the Bond Park Phase V Improvement Project in the amount of $48,260.30 to the Town Board consent agenda. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Moraine Avenue Pedestrian Crossing — Work continues with McDowell Engineering and CDOT on the Moraine Avenue pedestrian improvements with plans 95% completed. In response to concerns of local businesses related to the removal of the crosswalk, CDOT reviewed its effect on traffic progression and found it to be minimal and, therefore, will allow the crosswalk to remain. The Moraine Avenue pedestrian improvements are scheduled to move forward this spring. 2. Estes Park Business Recycling Project — The Community Recycling Committee of the League of Women Voters has asked the Town to consider a partnership with the League and local businesses to increase recycling efforts in Estes Park. It is proposed that local businesses purchase recycling bins at a cost of $500 to $600 per bin; with the Town's contribution being the installation costs of $200 per recycle can, and pick-up fees estimated at $300 per can per year. The location and number of cans has not been determined. The Committee voiced concerns regarding a resolution previously passed by the Town Board related to recycling, as well as the expense the Town would incur as part of the program. There being no further business, Chair Blackhurst adjourned the meeting at 10:30 a.m. Rebecca Bailey, Recording Secretiary APP7OVE© FEB 1 4 2012 TOWN OF ESTES PARK BOARD OF TRUSTEES