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HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2012-11-08RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 8, 2012 Minutes of Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park' Larirner County' Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 1» day ofNovember, 2012. Committee Chair Blackhumt,Trustees Koenig and Phipps Attending: Chair Blaokhurst,Trustee Phipps Also Attending: Town Administrator Lancaster, Assistant Town Administrator Richardmon, Chief KufmN, Dir. Borgston, Dir. Zum, Supt. Fraundnrtand Deputy Town Clerk Ooats Absent: Trustee Koenig Chair Blaokhumtcalled the meeting toorder at8:O0a.m. PUBLIC COMMENT. Doug Klink, County resident, said he is planning to develop commercial rental space on property located in the industhaVheavyoommovnia| area ofElm Road and commented that the current water tap fees for this type of commercial construction are based on fixture units. He said the tap fooa for the project could cost up to $32.000 and account for 1096 of the cost of constructing the units. He proposed the Town consider alternatives to the current pricing structure that may be more encouraging to industrial development. ChairB|aokhumt suggested Mr. Klink visit with Dir. Bargston on this topio, and noted that Estes Park has one of the lowest water tap fees in the Front Range. Johanna Darden, Town resident, requested that the Town take steps toerect mfence around the property leased by Waste Management to keep bears and other area wildlife away from the trash etthe transfer station. Chair B|aokhurstsaid that her comments will boturned over b/the Bear Task Force for their deliberation onthis issue. PUBLIC SAFETY. No items. REPORTS. Reports provided for informational purposes and made apart of the proceedings. 1. Z= OuaderStateLicm—SgL Corey Peoo provided a snapshot ofincident activity for the second quarter of2O12. and reported that the Police Department has seen an increase in incidents over 2011, with misdemeanors at the ouma level as last year and more oahouu and complex ohmoe increasing in 2012. He noted that fewer juveniles were arrested in 2012. with more referrals to the restorative justice program. The number of011 calls increased 2OY6during the first part of2O12.with uaUo related hothe Woodland Heights fire in June accounting for approximately 100 calls. 2. Verba|Updakaw— ° ChiefNufe|d said that following e request from Park School District (PSD-R3) Superintendent Patrick Hiokey, an officer will be scheduled to spend time at the schools with the school district helping to cover the overtime costs incurred. Trustee Phipps asked for data ondrug and alcohol related incidents at the middle school and the high school. This information will be compiled and reported atthe next PUP Committee meeting. ° With the passage of Amendment 64 related to recreational marijuana use, discussions about the ramifications for the Town have begun. Town Administrator Lancaster will compile a list of questions about the amendment RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — November 8, 2012 — Page 2 to forward to Town Attorney White and ask that he address the questions during the second Town Board meeting in November. • Following comments about speeding and high traffic volume made by Town resident Art Blume at the October PUP Committee meeting, a traffic study was conducted on Moraine Avenue in the vicinity of Cedar Ridge Circle. The study showed an average speed of 39 miles per hour. The Police Department traffic trailer will be positioned in the area to help slow down traffic. Mr. Blume will be contacted by staff with the results of the traffic study. UTILITIES. No items. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Utilities Update — • The Water Conservation Plan will be brought forward to the Town Board at the November 27, 2012, Town Board meeting. Dir. Bergsten noted that no public comment has been received to date. • Long-term large maintenance expenditures must be done under GASB 62 regulations for rate -setting entities. • Money for demolition of the Fall River treatment plant was budgeted in 2012, however, the cost has been determined to be higher than originally expected. This project has been put on hold at this time. Staff proposes using the monies for the refurbishing of diesel generators acquired from Rocky Mountain National Park. • A report related to the Town's water rights will be prepared for presentation to the Committee by Attorney White, Dir. Bergsten, and Supt. Boles. • Joe Lockhart will serve as interim superintendent following the retirement of Todd Steichen. 2. Verbal Updates — • Live Internet streaming of Town Board and Committee meetings is now available and has been announced to the public. • A portable PA system has been acquired for the Museum which will enhance the functionality of the meeting room. • Front Range Internet, Inc. (FRII) has increased Internet speed at no cost to the Town for municipal staff. • Staff is investigating a program that would allow customers to make credit card payments for Town services. One program being researched is offered through the Statewide Internet Portal Authority (SIPA), which hosts the Town's website. SIPA charges and retains a convenience fee on these credit card transactions. Chair Blackhurst encouraged staff to explore the commercial market, as well, to find the lowest processing fees. • IT needs at the conference center are being researched. PUBLIC WORKS. FAIRGROUNDS SANITARY SEWER AND CIVIL SITE WORK CONTRACT. Dir. Zurn presented the bid results for the sanitary sewer and civil site work for the Stanley Fairgrounds. The scope of the work includes installation of the sewer main to serve the future MPEC and stall barn buildings, excavation work to prepare the pads for both buildings, and a gravel roadway to access the area during construction. Based on geo-technical investigations, some blasting is expected to be necessary and is included in the bids. They are as follows: Firm Name Coulsen Excavating Duran Excavating Base Bid $338,515.00 $369,192.75 RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — November 8, 2012 — Page 3 American West Connell Resources Bob Ames Construction Heath Construction $339,578.50 $390,812.65 $317,550.00 $520,800.00 Staff recommends contracting with low -bidder, Bob Ames Construction at a cost of $317,550, plus a 10% contingency for a total of $349,305 from the Community Reinvestment Fund. Chair Blackhurst said he was unaware that pad preparation was to be included in the scope of work, stating this is a sewer line issue. He questioned why building pads would be prepared for structures that may or may not be built, and noted that the bid amounts are $60,000 to $70,000 higher than originally estimated. Dir. Zurn stated that staff was given direction by the Board to move forward with the bidding process for this work. He said that the excavation and pad preparation needed to be completed prior to the ground freezing in order for construction to occur over the winter months and have a structure completed and ready for use during the summer of 2013. He noted that private sector costs have gone up as much as 40% over the past two years, resulting in higher costs. Town Administrator Lancaster concurred that the civil site work, pad preparation, and sewer line installation were all part of the Board's previous discussions. He said the site work could be removed from the scope of work but that removing it would delay construction. Dir. Zurn said that removing the site work from the scope of work would be a substantial change and would more than likely require the project to be re -bid. In addition, the changes to the project's scope may attract different vendors. After discussion, the Committee recommends that the contract for the Stanley Fairgrounds Civil Site Work and Sanitary Sewer be considered by the full Board as an action item at the November 13, 2012, Town Board meeting. The Committee also requested that the contract be reviewed by Attorney White prior to the meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Bond Park Phases I, 111, and V Update — Repair work on MacGregor Avenue continues. Following a proof roll performed by the Town, additional excavation was recommended and structural road base was added to stabilize the subgrade. Tests indicate that compaction rates over 95% have been achieved. A final proof roll will be performed by the Town prior to the reinstallation of the sand and pavers. A completion date of November 21, 2012, is expected. Phase V — Underground and concrete work has been the focus of Phase V improvements at this time. The contractor is working to have the sidewalk and seatwalls along Elkhorn Avenue completed by November 21, 2012. Some work may be done on the pavilion structure during the winter, weather -permitting. 2. Crack Seal Update — A-1 Chipseal, Inc., has satisfactorily completed the chipseal project on Town roads utilizing 155,000 pounds of material. Staff recommends budgeting funds annually in the STIP for this type of road maintenance, with the maintenance programs being completed on a biennial basis. 3. Verbal Updates — • Skating Rink — Installation of the rink is underway and it may be ready for use during the week of Thanksgiving. The Estes Valley Recreation and Park District (EVRPD) will operate the rink, with maintenance of the facility remaining with the Town. • Hiring for a new facilities manager position will proceed after the first of the year. There being no further business, Chair Blackhurst adjourned the meeting at 9:30 a.m. Cynthia Deats, Deputy Town Clerk TG'WiN OF ES T ES ?ARK BOA RD OF TRUSTEES