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Home My WebLink AboutMINUTES Public Safety, Utilities, and Public Works Committee 2013-05-09RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 9, 2013 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 9th day of May, 2013. Committee: Chair Blackhurst, Trustees Koenig and Phipps Attending: Trustees Koenig and Phipps Also Attending: Town Administrator Lancaster, Assistant Town Administrator Richardson, Chief Kufeld, Dir. Bergsten, Dir. Zurn, and Deputy Town Clerk Deats Absent: Chair Blackhurst Trustee Koenig called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. PUBLIC SAFETY. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. 2012 Statistics — Sgt. Pass noted that total Computer -Aided Dispatch (CAD) incidents for 2012 increased 8% over 2011 which he said is consistent with the increase in Group A crimes which are the more serious, complex, felony -type of crimes. Group A crimes in 2012 included homicide, sex offenses, aggravated robberies, and weapon violations. The number of motor vehicle accidents (MVA) decreased, however, the number of injuries from MVAs was higher. He noted that total arrests were up 24% over 2011, and said that the number of adult arrests increased significantly over 2011, with 35% more adult arrests in 2012. UTILITIES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Light & Power Capital Project Update — Interim Supt. Lockhart noted that L&P crews are making progress on trenching and undergrounding for the Fall River/Big Thompson project with 880 feet remaining to be completed. The rental of special machinery equipped with an auger has expedited replacing power poles on the Allenspark project. Over half of the poles have been replaced and the project is ahead of schedule at this time. 2. April 2013 Storm Rescue — Dir. Bergsten noted that the snowfall on April 15, 2013, had a positive effect on the outlook for the Town's raw water supply. He said in November 2012, the Colorado Big Thompson quota was set at 60% for 2013, meaning 60% of the total shares of water would be available in 2013. However, the April 15th snowfall raised the snowpack in the Fraser River watershed from 76% to 103% of normal, which may result in an adjustment to the percentage of available shares and increase the likelihood that Windy Gap pumping will occur. Dir. Bergsten commented that water in the Big Thompson watershed will be tested this year related to the impact last year's fires may have had on water quality. 3. Verbal Updates — RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — May 9, 2013 — Page 2 o Charles Heights Pipe Replacement — Charles Heights residents are working with Larimer County to place the creation of a local improvement district on the November ballot. Dir. Bergsten noted that the Town would be willing to supply the materials for the water pipe replacement project, with the proposed improvement district responsible for hiring a contractor and installation of the pipe. o GIS Mapping — Larimer County's GIS and IT departments have been instrumental in assisting the Town with pursuing an enterprise license agreement with Environmental Scientific Research Institute (ESRI) which would allow Town staff to have greater access to mapping software at a flat fee cost of $10,000 per year. o Drinking Water Quality Reports — The reports are ready for distribution. o PRPA Annual Report — Platte River Power Authority (PRPA) has gone paperless with their annual report at a savings of approximately $2,500. The report can be viewed online or a hard copy is available by contacting the PRPA office. o Water Dispenser — Data related to the usage times and frequency of usage of the dispenser has been collected, however the measurement of ambient noise associated with using the water dispenser has not been completed. Trustee Koenig said she will assist staff with procuring a device that can be left on -site to measure noise levels at the dispenser throughout the day. Dir. Bergsten noted that the Upper Thompson Sanitation District offered to locate the dispenser on their site, however it would be expensive to move the unit to that location. o PRPA Listening Session — PRPA staff will be at the Estes Park Resort on Thursday, May 16, 2013, from 6 p.m. till 7:30 p.m. to get input from the community on environmental and economic concerns as it relates to electricity generation. Meetings will also be held in Loveland, Fort Collins, and Longmont, with the sessions providing PRPA with data to be utilized when making decisions related to future power generation. PUBLIC WORKS. 2010 JOHN DEERE MOTOR GRADER. The 2013 budget includes $130,000 to replace the Town's existing motor grader that is between 25 and 30 years old. The grader is used for shoulder work, ditch work, snow removal and grading purposes. Staff received the following three bids for replacement of the grader: Power Equipment, Denver Volvo $146 358.00 Colorado Machinery, Fort Collins John Deere $133,364.82 Wagner Equipment, Windsor CAT $204,933.28 The John Deere grader is equipped with six -wheel drive, a GPS system, a back-up camera, has been operated a total of 1800 hours, and is a step above the standard grader. Staff is recommending the purchase of a 2010 John Deere grader from Colorado Machinery at a cost of $133,364.82, which includes $15,000 trade-in value for the Town's Champion Grader. The additional funds needed for this purchase are available in the vehicle replacement fund due to savings on other equipment purchases. The Committee recommends the purchase of the 2010 John Deere Motor Grader as described above from Colorado Machinery at a cost of $133,364.82, from the Vehicle Replacement Fund, account #635-7000-435-34-42 budgeted, to be included on the consent agenda at the May 14, 2013, Town Board meeting. 2013 JOHN DEERE 344J LOADER. The 2013 budget includes $120,000 for replacement of the Street Division's 1997 front end loader. The equipment is used to load salt and sand during weather events and for moving materials and debris at the Public Works yard. The loader is also utilized at the RECORD oFPROCEEDINGS Public Batety/Ub|UUes/Pub|inWorks Committee — May 8.2O13—Page 3 fairgrounds during the summer season resulting in year-round use of the equipment. Three vendors provided bids for replacement of the loader as follows: Power Equipment, Denver Volvo Colorado Machinery, Fort Collins �John Deere �� $80.80910| Wagner Equipment, Windsor CAT | $95.689.91 � Staff recommends purchasing the 2013 John Deere 344J Loader from low bidder Colorado Machinery. The price includes etrade-in value of&15.5O0for the 1A07front and loader and is under -budget by$3O.1QU.UO. which will be retained in the Vehicle Replacement Fund. The Committee napmmnmnende the purchase of the 2013 John Deere 344J Loader from Cm]nnadm Machinery at m umot uf$80.GO@.10, from the Vehicle Replacement Fund. account #035'7000-435-34'42 budgeted, to be included onthe consent agenda atthe May 14,2O13,Town Board meeting. AWARD CONSTRUCTION CONTRACT FOR FAIRGROUNDS IRRIGATION SYSTEM. Public Works staff solicited bids for the installation of an irrigation system at the Stanley Park Fairgrounds. The design provides an irrigation system for the entire Fairgrounds encompassing both ounart and future u000 of the property. The following bids were .Urban Farmer, Inc.Alpine Gardens, Inc. � $122.953.88 $150.134.27 Staff recommends awarding a contract to low bidder Urban Fanner, Inc., at not to exceed cost of$135.240.27. which includes a 10Y6 contingency, Completion of the project is expected to be mid -June to end of June, 2013, based on the contractor's schedule. Dir. Zunnnoted that the irrigation will focus onwatering the trees planted on site, will reduce dust and air pollution, and "green -up" the ondno Fairgrounds property. He said that if usage of the property changes based on the nanu|tn of the Senior Center/Museum Master P|an, the irrigation system could be easily modified. The Committee recommends awarding the Irrigation Construction Project contract for the Fairgrounds at Stanley Park to Urban Farmer, Inc., at a not to exceed cost of $135.249.27, to be included on the consent agenda atthe May 14, 2013. Town Board meeting. The funds are budgeted inthe Community Reinvestment Fund me a2O13project entitled "Transportation Hub |rriQation". REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Vorba|UpdaKas— o SphngRunoff—DicZumnaportoddhatpnob|emane|ahadhohkghwaberare not anticipated for this spring with unmwpock at approximately 100% of normal. An extreme wmnn weather event or heavy rain event could change this outlook, however. In an average year, high water usually occurs the last week ofMay and first week ofJune. There being nofurther business, Trustee KnonkJadjournedthemoeUngatO:44a.m. CynjhioDeate Deputy Town Clerk 8��OV�[l "''''°"�^` TOWN OF ESTES PARK BOARD oFTRUSTEES