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Home My WebLink AboutMINUTES Public Safety, Utilities, and Public Works Committee 2013-06-13RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 13, 2013 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 13`h day of June, 2013. Committee: Chair Blackhurst, Trustees Koenig and Phipps Attending: Chair Blackhurst, Trustees Koenig and Phipps Also Attending: Assistant Town Administrator Richardson, Chief Kufeld, Dir. Bergsten, Dir. Zurn, and Deputy Town Clerk Deats Absent: Town Administrator Lancaster Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. PUBLIC SAFETY. AMENDMENTS TO THE MODEL TRAFFIC CODE — PARKING & SPEEDING. Commander Rose presented amendments to the Model Traffic Code to address two issues not currently contained within the Code. The first amendment is intended to deter multi -space parking and to ensure vehicles are parked within designated parking spaces. The amendment will allow officers to address violations of this type. The second amendment sets speed limits for areas of Town where speed limits are not posted. Staff is proposing a maximum speed limit of 25 miles per hour in any residential zone where speed limits are not posted. This will match the speed limit specified in the Code for commercial areas where speed limits are not posted, and is a reduction from 30 miles per hour which is the speed limit stated within the current Code. The Committee recommends approval of the amendments to the Model Traffic Code pertaining to Parking & Speeding as an action item at the June 25, 2013, Town Board meeting. The Committee requested that staff check into several items including a speed study on Wonderview Avenue, time restrictions for diagonal parking on MacGregor Avenue in front of Town Hall, and parking map availability. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Verbal Updates — Chief Kufeld reported that the Department's effort to hire additional officers is on -going with the most recent candidates having been eliminated during the background check process. He noted that he is hopeful a new officer will be hired by late summer. UTILITIES. SKID STEER LOADER PURCHASE — WATER. As an alternative to replacing the 15-year-old backhoe, the Utilities Department requested approval to purchase a mini -excavator, a skid steer loader and trailer to better meet the department's needs. Following Town Board approval, the mini - excavator was purchased. Staff is requesting approval to proceed with the purchase of the skid steer loader and trailer. The following quotes for the skid steer loader were received: RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — June 13, 2013 — Page 2 Wagner Equipment Caterpillar Model 246CQ Skid Steer Loader $35,085.30 Titan Machinery Case SR220 Skidwheel with Cab $40,380.00 Bobcat of the Rockies Bobcat S630 Skid Steer Loader $36,314.37 Colorado Machinery, LLC John Deere 326E Skid Steer Loader $38,867.12 A Maxey trailer for the equipment was determined to be the best fit based on quality and experience. Approval of the purchase will require the funds be included in the supplemental budget appropriation resolution that will be brought forward in December 2013. Staff recommends the purchase of a Caterpillar skid steer loader from Wagner Equipment at a cost of $35,085.30 and the Maxey trailer for $15,448.23. The cost of the mini -excavator, the skid steer loader, and trailer totals $129,589.53, which is less than the escrowed amount of $131,717.00 contained in the Vehicle Replacement Fund. The Committee recommends approval of the purchase of a Caterpillar Model 246CQ Skid Steer Loader at a cost of $35,085.30 and a Maxey Trailer at a cost of $15,448.23 from the Vehicle Replacement Fund, unbudgeted, as an item on the Consent Agenda at the June 25, 2013, Town Board meeting. BUCKET TRUCK PURCHASE — L&P. The 2012 Vehicle Replacement Fund included $230,000 for the replacement of the Light & Power bucket truck. Due to changes in staff and the task of creating specifications for this vehicle, the funds were not rolled over into the 2013 budget, which will require funds for the purchase to be included in the supplemental budget appropriation resolution that will be brought forward in December 2013. Three vendors were contacted for quotes, however, only one vendor responded per the table below: Altec 2014 Altec Freightliner Trade -In: Total Cost: $239,955 -$20,000 $219,955 Hi -Ranger No Bid Versalift No Bid Chair Blackhurst expressed concern with the lack of adherence to the current budget, calling it unacceptable as standard practice, and also expressed disappointment related to a single source quote. The Committee recommends approval of the purchase of a 2014 Altec Freightliner at a cost of $219,955, from the Vehicle Replacement Fund, unbudgeted, as an action item at the June 25, 2013, Town Board meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Verbal Updates — o Engineering Services Selection — 19 submittals were received in response to a Request for Proposal (RFP) for firms with qualifications in engineering, construction management, and planning. Based on qualifications, HDR, McLaughlin Engineering, and Frachetti Engineering were pre -approved for work on future projects. Scopes of work and pricing will be based on proposals for each individual project, but using pre -approved firms will streamline the process and preclude the need for RFPs for small projects. o Prospect Mountain Water Company — A Public Utilities Commission public hearing will be held on August 14, 2013, related to Prospect Mountain Water rates, and Dir. Bergsten will be available at the hearing to provide information and answer questions. The Town currently has a temporary agreement with Prospect Mountain Water to provide drinking water. o IT Updates — Supt. Fraundorf noted that a new computer will be installed at the Board room lectern, off -site back-up procedures are being implemented, and server consolidation and switch consolidation projects are being undertaken to minimize potential points of failure. He introduced Kyle Szabo who is finishing up a college degree in IT and is assisting staff during the summer. RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — June 13, 2013 — Page 3 o GIS Software — An Intergovernmental Agreement (IGA) with Larimer County to increase the amount and functionality of GIS software has been finalized. PUBLIC WORKS. NAMING OF GEORGE HIX MEMORIAL. In February 2013, former Town Administrator Gary Klaphake on behalf of the George Hix family, approached the Town about creating a memorial to Mr. Hix in recognition of his contributions to the community. The family expressed interest in changing the name of Riverside Park to commemorate Mr. Hix, as well as donating a minimum of $25,000 for purchase of a commissioned artwork to the Town. Dir. Zurn stated that the proposed new name is "George Hix Park at the Confluence", and the art work would likely be a bronze wildlife statue, however, the details of the artwork have not been finalized. The Committee discussed the precedent set by renaming a Town -owned property after a community member, and the confusion that may be caused by changing the name of a well-known area in the Town. After discussion, the Committee proposed "George Hix Riverside Plaza" be considered as a potential new name for the area and asked that the item be brought before the full board at the June 25, 2013, Town Board meeting as an action item. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Visitor Center Transit (Parking) Structure RFP Update — Dir. Zurn stated that the parking structure will accommodate up to 300 parking spaces and be funded by $3 million in Federal Transit Administration funds, $738,000 in Colorado State CMAQ and Faster funds, and $865,000 from the Town's Community Reinvestment funds for a total project budget of $4.6 million. He noted that to meet federal and state project requirements, a qualification -based RFP will be issued for design of the project, as neither the federal government nor the state allows for the procurement of consulting services based on cost. Once the most qualified firm is chosen, scope and fees can be negotiated. He said the selected consultant would facilitate the project development through the following phases: • Program Development Phase/Site Master Plan Phase • Schematic Design Phase • Design Development Phase • Final Design/Construction Document Phase • Bidding Phase • Construction Management/Services Phase Trustee Koenig asked if public restrooms will be included in the design of the structure. Dir. Zurn stated that a design for the project does not exist at this time and proposed utilizing a new community process for design and approval of the project. The process would involve staff, the Town Board, the Estes Valley Planning Commission, the Estes Valley Board of Adjustments, and the public in directing project design. The procedure would consist of frequent brainstorming/decision- making sessions and would potentially shorten the project's scheduled duration by three to four months. Discussion ensued and is summarized: the proposed new community design process complies with the Development Code according to Dir. Chilcott and Town Attorney White; project design will cost in the neighborhood of 12% to 15% of project budget; a large sewer collection line in the area presents a technical design obstacle; large meetings may be difficult to coordinate; concerned about the schedule of meetings volunteer board members may be asked to attend during the design process; the Board discussed the flow of the current standard development process at the last Town Board Study Session; and concerned about deviating from the standard development process. Since the process is a deviation from the standard development process, Chair Blackhurst stated that the full Board should be involved in discussions related to adopting the proposed process. He also corrected a statement he made at the last Town Board meeting related to the RECORD VpPROCEEDINGS Public Safety/Uti|ibea8Pob|ioWorks Committee — June i3,2O13—Page 4 Town'n portion of the project funding and stated that the funds are currently held within the Community Reinvestment Fund. The Committee requested that staff revisit this topic at the upcoming June 25, 2013, Town Board meeting to receive input and direction from the full Board related to implementation of the proposed new design process. There being no further business, Chair Blackhurst adjourned the meeting at 9:14 a.m. Cyrith Deats, Deputy Town Clerk TOWN OF ESTES K