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HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2013-01-10RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 10, 2013 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 10th day of January, 2013. Committee: Chair Blackhurst, Trustees Koenig and Phipps Attending: Chair Blackhurst, Trustees Koenig and Phipps Also Attending: Town Administrator Lancaster, Assistant Town Administrator Richardson, Chief Kufeld, Dir. Bergsten, Dir. Zurn, Supt. Fraundorf, and Deputy Town Clerk Deats Absent: None Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. PUBLIC SAFETY. ESTES VALLEY VICTIM ADVOCATES 2013 CONTRACT. The Town of Estes Park provides funding to the Estes Valley Victim Advocates (EVVA) on an annual basis. Chief Kufeld reported that the contract for 2013 reflects an increase of $500 over last year's contract to an amount of $8,000, and said no other changes were made to the contract for 2013. He noted that the funds are budgeted in account 101-2100-421-22-98, and will be distributed to EWA in equal, quarterly payments. The Committee recommended approval of the Estes Valley Victim Advocates 2013 contract in the amount of $8,000 budgeted from account 101- 2100-421-22-98, be placed on the consent agenda of the January 22, 2013, Town Board meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Verbal Updates — The Police Department remodel construction project is nearing completion. A reception will be scheduled to provide the Board an opportunity to the view the newly -remodeled space. 2. Annual Awards Banquet — The Police Department Annual Awards Banquet is scheduled for March 1, 2013, at the Estes Park Resort & Hotel. UTILITIES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. IR Camera Update — Interim Line Supt. Lockhart reported that the camera will be used to implement a preventive maintenance program to identify bad connection points that may cause a power outage. One night per week staff will take photographs of main line connection points in order to provide early identification of bad connections. Using the camera, a bad connection was discovered on the main line used by the hospital and the school district. Due to the early detection, staff was able to change out the connection before an outage occurred. 2. Automated Meter Reading (AMR) Water Completion Project — Since 1998 the Town has been replacing manually -read water meters for conversion to an automated meter reading system. The conversion project was originally scheduled for completion within a ten-year time period. To date, 14,687 AMR meters are in place RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — January 10, 2013 — Page 2 with 800 manually -read meters remaining. Staff is planning to accelerate the process and complete the replacement of the remaining 800 meters by the end of 2014, with half the meters being replaced in 2013 and half in 2014. The AMR system being utilized system -wide will decrease the staff time involved in reading the manually -read meters as well as result in more accurate readings. Chris Erwin, Utilities Meter Forman, spoke to a new law that will take effect in 2014 requiring the usage of water meters with a lower lead content. He said that the meters currently in the field will not need to be replaced with the new meters until they fail; and noted that the cost will increase approximately $10 per meter. 3. Miscellaneous — Dir. Bergsten said projects for Utilities during 2013 include rate studies and contingency planning. He reported that the schedule for the Windy Gap water project has been moved back several times and said that, per Platte River Power Authority (PRPA), construction may begin in 2016. Dir. Bergsten thanked Commander Rose for his efforts to keep Utility crews safe during the Fern Lake Fire. PUBLIC WORKS. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Police Department Remodel — Dir. Zurn reported that the Police Department remodel project is under budget by approximately $8,000. 2. Park Theater Damage — An initial assessment indicated that the building is structurally stable and a material analysis for asbestos came back negative. A plan to repair the damage and an approximate cost is being prepared. Dir. Zurn gave a broad brush estimate of $50,000 to $100,000. 3. Moraine Avenue Improvements — Dir. Zurn stated that discussions with the Colorado Department of Transportation (CDOT) related to ownership of the retaining walls along the east side of Moraine Avenue have delayed project design efforts. A recent determination resulted in the State taking ownership of the retaining walls and led to the State requesting a physical inspection of the retaining walls to determine if they can carry the loads involved in the proposed improvements. A contractor will expose the street side of the retaining wall over the next two weeks to allow for the inspection by CDOT. The Committee requested that Town Administrator Lancaster notify the full Board of Trustees that the Moraine Avenue Improvements project may be delayed. 4. Grant Opportunity — Staff is working with the firm of Felsburg Holt & Ullevig to compile general information on two roadway alignment alternatives and one trail alternative, which would provide access from downtown to Rocky Mountain National Park, for the Board to consider as possible projects to submit in response to an anticipated call for projects under the Federal Lands Access Program. The information will be presented to the Board at an upcoming Town Board Study Session. 5. MPEC/Stall Barn Bid Opening — The bid opening is scheduled for Tuesday, January 15, 2013. Bid information will be provided to the Board at an upcoming Town Board Study Session to be used in determining the scope of the project and funding of the project. 6. Sewer Construction — A survey error was discovered during construction and staff is awaiting a written report from the consultant related to the error. Construction has been halted pending additional surveying activities and resolution. 7. MPEC Proforma — A draft of the proforma is expected to be received from the consultant within the next five to seven days. There being no further business, Chair Blackhurst adjourned the meeting at 8:45 a.m. APPROVED JAN 22 2013 :yn.t I; ( I pia Deats, Deputy Town Clerk TOWN OF ESTES PARK BOARD OF TRUSTEES