HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2014-01-09RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, January 9, 2014
Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC
WORKS COMMITTEE of the Town of Estes Park, Larimer County,
Colorado. Meeting held in the Board Room of Town Hall in said Town of
Estes Park on the 9th day of January, 2014.
Committee: Chair Blackhurst, Trustees Koenig and Phipps
Attending: All
Also Attending: Town Administrator Lancaster, Chief Kufeld, Commander
Rose, Directors Bergsten and Zurn, Engineer Ash, Planner
Shirk, and Recording Secretary Limmiatis
Chair Blackhurst called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
PUBLIC SAFETY.
ESTES VALLEY VICTIM ADVOCATES 2014 CONTRACT.
Commander Rose presented the Estes Valley Victim Advocate 2014 Contract with no
changes from the 2013 contract. He noted funds were budgeted for 2014 and would be
distributed to EVVA in equal, quarterly payments. The Committee recommended the
approval of the Estes Valley Victim Advocates 2014 Contract in the amount of
$8,000.00 budgeted in account 101-2100-421-22-98 to be placed on the consent
agenda of the January 28, 2014 Town Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Console Protect — Chief Kufeld informed the committee the console project is on
schedule. Equipment has been shipped and the installation is scheduled for mid -
March which coincides with Ft. Collins' installation.
2. Open Positions — The open positions of Police Officer I and Emergency Services
Dispatcher I are in the final interview stages.
UTILITIES.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Verbal Updates
• Design Guidelines - Staff is updating the Utilities department design
guidelines to be in line with FEMA requirements for the flood recovery
work being completed.
• Electric Customers — There are approximately twenty-five customers who
are still without electric service from the flood; all of whom live along
County Road 43. The current power line follows the road, but at this point
in time the roadway continues to shift. Staff continues to coordinate with
Larimer County to restore power as soon as possible.
• Water Department - The recent flood event scoured the streambeds
altering the chemistry of the water. Treating water high in alkalinity, which
has historically been extremely low, has become an unanticipated
challenge. The low temperatures add to the difficulty of treating water.
• Rate Increases — Chair Blackhurst inquired if there will be any new rate
increases for water or electricity in 2014. Director Bergsten stated a rate
study was scheduled for completion in the Fall of 2013, but was placed on
hold due to the flood. The results of the Master Plan would determine the
RECORD OF PROCEEDINGS
Public Safety/Utilities/Public Works Committee — January 9, 2014 — Page 2
funds needed to treat and distribute water in the future. The Light &
Power fund has a healthy budget, therefore, no changes are anticipated
until the middle of 2014. The only increase to electric rates would be due
to the increase to the wholesale power cost from Platte River Power
Authority.
PUBLIC WORKS.
ESTES PARK MEDICAL CENTER RIGHT-OF-WAY LEASE AGREEMENT
MODIFICATION. Director Zurn presented a new lease agreement for the use of Town
right-of-way by the Estes Park Medical Center for the expansion of an existing parking
lot located between the hospital and Stanley Circle Drive. A 2006 agreement exists for
the current parking lot which extends partially over the right-of-way. The request would
expand the parking lot over the remainder of the right-of-way. Staff recommended
approval of the new lease agreement. After further discussion, the Committee
recommended the Estes Park Medical Center Right -of -Way Lease Agreement
Modification as an action item with the Development Application Package for the
Estes Park Medical Center at the January 28, 2014 Town Board Meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Verbal Updates —
o MPEC & Stall Barns - Director Zurn stated winter weather has slowed
progress on the MPEC, however, staff has met with the contractor to
ensure the project is delivered on time and within budget. The stall barn is
slightly ahead of schedule. There were some coordination issues with the
contractors bid for electrical lighting. Once installed, Director Winslow had
concerns about the aesthetics of the lighting; therefore, the lighting has
been modified.
o Concrete Prices —. Concrete prices have increased due to flood repairs
and remain volatile, therefore the contractor has requested the use of
concrete from Loveland as local prices have increased. Director Zurn has
authorized $10.00 per cubic yard above the original bid price for the next
thirty days and would re-evaluate prices at that time.
o Raw Material from Lake Estes — Staff was unable to meet the need for raw
material dredged from Lake Estes and crushed material is no longer
being sold. Approximately 5,000 cubic yards of crushed material remain,
for Town purposes and to restore Fish Creek Road. 40,000 cubic yards of
raw material were requested by Larimer County and continue to be held
at the fairgrounds for their use. Administrator Lancaster informed the
committee that material being blasted for the reconstruction of US
Highways 36 and may be available for use in Estes Park for the
reconstruction of Fish Creek Road and other areas. He also made the
committee aware Glen Haven has a need for materials. He has been in
contact with Harold Dominguez, the City Manager of Longmont, whose
two major reservoirs are filled with sediment decreasing the city's water
holding capacity. The two entities may be able to assist each other and
address the needs of their communities.
There being no further business, Chair Blackhurst adjourned the meeting at 8:38 a.m.
APPROVED
JAN 28 2014
TOWN OF ESTES PARK
BOARD OF TRUSTEES
6( ('`'P11 l
Barbara Jo Limrfiiatis, Recording Secretary