HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2015-09-10RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, September 10, 2015
Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC
WORKS COMMITTEE of the Town of Estes Park, Larimer County,
Colorado. Meeting held in the Board Room of Town Hall in said Town of
Estes Park on the 10th day of September, 2015.
Committee: Chair Norris, Mayor Pro Tem Koenig and Trustee Nelson
Attending: Chair Norris, Mayor Pro Tem Koenig and Trustee Nelson
Also Attending: Town Administrator Lancaster, Chief Kufeld, Director
Bergsten, Superintendent Lockhart, Managers Ash
McEachern and Landkamer and Recording Secretary
Limmiatis
Absent: Director Muhonen
Chair Norris called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
PUBLIC SAFETY.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Verbal Updates and Committee Questions — Chief Kufeld informed the
Committee that the Longs Peak Scottish Irish Highland Festival parade would
take place on September 12, 2015 at 9:30 a.m. in downtown Estes Park and five
officers have been scheduled to staff the weekend event.
UTILITIES.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Light & Power Capital Project Change — Glen Haven Delayed and Allenspark
Advanced - Director Bergsten and Superintendent Lockhart updated the
Committee on the delay experienced on the Glen Haven Flood Recovery project
due to the need for a special use permit to traverse Triangle Mountain through
the Roosevelt National Forest. The Glen Haven project would be rescheduled for
completion at the end of 2016. In order to maximize productivity, the Light and
Power division would begin work on the Allenspark 2016 capital construction
project of placing the main line underground to reduce the frequent outages
experienced due to high wind and trees in a difficult terrain.
2. Verbal Updates and Committee Questions — Director Bergsten received contact
from a local business owner who recently installed LED lights throughout their
store and reported their costs and heat buildup decreased drastically. Bergsten
would like to invite Platte River Power Authority to speak to the public about the
new carbon dioxide regulations being administered by the Environmental
Protection Agency in an effort to increase energy efficiency. The Committee
recommended an insert be sent out with utility bills to inform customers of the
rebates being offered and the ability to request to use wind power at a surcharge.
Bergsten informed the Committee Estes Park is the only community that offers a
100% renewable option. Staff would take steps to publicize the options available
to citizens to reduce their carbon foot print.
RECORD OF PROCEEDINGS
Public Safety/Utilities/Public Works Committee — September 10, 2015 — Page 2
PUBLIC WORKS.
ELM ROAD ENVIRONMENTAL IMPROVEMENT PLAN — STEWART
ENVIRONMENTAL CONSULTANTS CHANGE ORDER. Manager Ash stated several
change orders were presented by Stewart Environmental Consultants to attain
environmental compliance on Elm Road's drainage. The scope of the original contract
was not well defined and monitoring and drilling had to be completed to fully define the
scope of services. The project has progressed and designs are now in place for the
drainage work. Staff is ready to go out for bid on the construction. The new total of
$184,654 for the services and fees provided was determined necessary and equitable
by staff. The Committee recommended approval of Change Orders 2 and 3 to the
professional services contract for the design of Elm Road Environmental
Improvement Plan be included on the Consent Agenda at the September 22, 2015
Town Board meeting.
DRY GULCH ROAD IMPROVEMENTS — FARNSWORTH GROUP CHANGE ORDER.
Manager Ash discussed the history of the Dry Gulch Road Improvement project. When
no bids were received in June 2015 for the construction, staff initiated conversations
with contractors to determine a favorable bidding package. Farnsworth Group was
instructed to make schedule and phasing modifications and re -bid the package which
resulted in two change orders totaling $172,482 for design services. This value
represents 9.2% of the estimated construction cost and is well within industry standards.
The Committee recommended approval of Change Orders 1 and 2 to the
professional services contract for the design of Dry Gulch Roadway Improvement
Project be included on the Consent Agenda at the September 22, 2015 Town
Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Verbal Updates and Committee Questions — Manager McEachern informed the
Committee 1712 potholes and repairs have been completed since the purchase
of the pothole repair truck. The Streets division continues to work on Dry Gulch
Road until the rebuild begins. Public Works was able to contract work with
Larimer County to have pavement laid in 2015. Scott Avenue, Marys Lake Road
and Aspen Avenue would all see significant repairs by the end of 2015.
Manager Landkamer reported the Conference Center roof repair is approximately
72% complete and the contractor should meet the deadline of September 18,
2015. Landkamer would continue to work on staying within budget to repair the
interior damage to the Conference Center. Design options were received for the
Visitor Center restroom remodel and would be examined to find the best solution
for the budget.
There being no further business, Chair Norris adjourned the meeting at 8:30 a.m.
Barbara Jo Lim"miatis, Recording Secretary
APPROVED
SEP 2 2 2015
TOWN OF ESTES PARK
BOARD OF TRUSTEES