HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2015-07-09RECORD OF PROCEEDINGS
Town 0fEstes Park, LGhmVrCounty, Colorado, July Q,2015
Minutes of Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC
WORKS COMMITTEE of the Town of Estes Porh, Lohnnur Countv,
Colorado. Meeting held in the Board Room of Town Hall in said Town of
Estes Park on the gth day of July, 2015.
Committee: Chair Norris, Mayor Pro Tern Koenig and Trustee Nelson
Attending: Chair Norris, Mayor Pro Tern Koenig
Also Attending: Assistant Town Administrator Maohedek, Chief Kuheld,
DirootorBergsten. Superintendent Lockhart, Managers Ash
K8oEaohernand Fnaundorf, Supervisor Kearney, Consultant
McFarland and Recording Secretary LimmiaUo
Absent: Trustee Nelson, Town Administrator Lancaster and Director
K8uhnnen
Chair Norris called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
PUBLIC SAFETY.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Verbal Updates and Committee OuoaUonn—ChiefKufe|d stated the Fourth of
July fireworks and the Rooftop Rodeo Parade went without incident. The
attendance at both events was less than anticipated due to rain. On Wednesday,
July O. 2015 an individual was apprehended on an arrest warrant after running
from the Police.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Verbal Updates and Committee Questions — Director Bengsten provided updates
on several items including the Water Master Plan, the VVmtor Shop certified
|aborotory, the introduction of new coagulant atthe Glacier Creek Water P|an1,
the installation of smart meters on Elm Road, the pvogvoao on the Upper
Thompson Sanitation District lift staUon, and the future request of funds to
maintain the project management pooiton held by Linda Swmbuda after grant
funds have diminished.
Superintendent Lockhart informed the Committee bids received for the Water
Shop certified laboratory were much higher than anticipated and staff would
contact designer Thorp & Associates to reach an understanding of why
projections were so far off. He also provided an update on the recently
purchased four drum wire puUer, which has become an invaluable piece of
equipment by saving hours of staff time and providing safer working conditions.
Manager Fr undorfannurod the Committee steps are in place to minimize the
risk of unauthorized access tothe Tnwn'u network including modem hnawo|ls.
RECORD OF PROCEEDINGS
Public Safety/Utilities/Public Works Committee — July 9, 2015 — Page 2
PUBLIC WORKS.
CONFERENCE CENTER ROOF REPAIR CONSTRUCTION CONTRACT. Manager
Landkamer stated the Conference Center roof has met its useful life and a Request for
Proposal (RFP) with a mandatory pre -bid site walk was placed in the Trail Gazette, the
Loveland Reporter Herald and the Fort Collins Coloradoan to solicit interested
contractors. Four contractors and one consultant attended the pre -bid site walk. One
qualifying bid was received from RTN Roofing Systems which came in under budget at
$118,700. An additional $10,000 would be requested to repair two areas of the
membrane system which are beyond the RFP scope of work. The Committee
recommended awarding the Conference Center Roof Repair Contract to RTN
Roofing Systems for $129,000 at the July 14, 2015 Town Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Dry Gulch Road Rehabilitation Construction Contract — Manager Ash informed
the Committee no bids were received for the Dry Gulch Road Rehabilitation
Construction Contract although several contractors appeared at the mandatory
pre -bid hearing. Ash reached out to these contractors to learn what deterred
them from submitting bids. The contractors stated they would have been more
likely to place a bid should the job have been for the spring of 2016 as they are
already booked this fall. Ash stated the project would be sent back out to bid with
a March to June 2016 timeframe for completion.
2. Verbal Updates and Committee Questions — Manager McEachern thanked the
Committee for the support of the purchase of the pot hole repair truck. A
demonstration of how the truck works was done on June 25, 2015 and was well
received by the public. Streets Supervisor Kearney demonstrated a new feature
on the Town's website which shows when, where and how many potholes have
been repaired to date. When a citizen sees the need for street repairs, a call
should be made to the Public Works Administrative Assistant who would
complete a work order which is then prioritized with the regularly scheduled work
of the streets division.
Manager Ash informed the Committee of the community support received for
rebuilding the dams at Scott Ponds from the July 7, 2015 public meeting. Two
options to either rebuild or remove the dams were presented. Should the Board
order staff to rebuild the dams at the July 14, 2015 Town Board meeting, several
issues would need to be addressed such as safety, security, financial
implications, long term costs and water rights.
Manger Ash provided an update on the Fall River Trail Design public meetings to
be held on July 22 and 23, 2015. Consultant Loris & Associates would present a
preliminary survey. The project is in the design phase and staff is gathering
public comment.
Consultant McFarland presented the Transit Facility Parking Structure design
revisions. Staff would examine all options to provide for public safety and
aesthetics while optimizing parking stalls.
Manager Landkamer informed the Committee of the progress on the restroom
expansion at the Visitor Center. A staff meeting provided insight on the regular
problems experienced with the lack of stalls in the women's restroom, the need
for a family restroom which would assist with ADA compliance, and for more
efficient fixtures. Landkamer's goal would be to have construction begin this year.
Manager Ash stated the Barnes Dance Study would take place on July 11 and
18, 2015 with video collection times at 11:00 a.m. until 3:00 p.m.
Manager Ash informed the Committee of the Fish Creek road and trail repairs
public meeting scheduled for July 13, 2015 at the Museum.
RECORD OF PROCEEDINGS
Public Safety/Utilities/Public Works Committee — July 9, 2015 — Page 3
There being no further business, Chair Norris adjourned the meeting at 8:51 am.
)00004'i
Barbara Jo riMir
APPROVED
JUL 2 8 2015
TOWN OF ESTES PARK
BOARD OF TRUSTEES
iatis, Recording Secretary