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Home My WebLink AboutMINUTES Public Safety, Utilities, and Public Works Committee 2016-08-11RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, August 11, 2016 Minutes of a Regular meeting of the PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 11th day of August 2016. Committee: Chair Koenig, Trustees Martchink and Nelson Attending: Chair Koenig, Trustees Martchink and Nelson Also Attending: Chief Kufeld, Directors Bergsten and Muhonen, Supervisor Berg, Manager Ash, Engineer Stallworth, and Recording Secretary Beers Absent: None Chair Koenig called the meeting to order at 8:00 a.m. PUBLIC COMMENT None. PUBLIC SAFETY Reports 1. Community Service Officers (CSO's) Verbal Update: Chief Kufeld provided an update on CSO's stating the department planned ahead for the Barnes Dance and hired six CSO's as opposed to the budgeted five, to work the intersections. The department has received positive comments on CSO's and the effectiveness of the Barnes Dance. The department took a step back on parking enforcement due to the demand of CSO's to work the intersections. Three CSO's have gone back to school, one had surgery, leaving two currently on staff. The department would bring some of the CSO's back for Labor Day weekend as well as Scotfest. Chief Kufeld went on to mention the difficulties associated with hiring students for the season as it impacts how long they are on staff. 2. Verbal Updates and Committee Questions: • Trustee Nelson commends the CSO's and their personal relation skills and their conducting of the Barnes Dance. UTILITIES HONDIUS WATER USERS VOLUNTARY WATER SYSTEM TRANSFER MEMORANDUM OF UNDERSTANDING (MOU). There are private water systems throughout the Estes Park Valley which are struggling to maintain aging infrastructure and meet regulatory requirements. Owners of the system would bring the infrastructure up to Town standards and once improved, the Town would take over the system and the associated customers. Current water customers would not subsidize any of the infrastructure repairs to the Hondius system. The county has been successful in this process for many years using the EPA State Drinking Water Revolving Fund Loan Program, however it was not available to finance detailed design improvements. Financing the detailed design is more expensive than the small systems can afford. The department looked for additional options through the US Department of Agriculture for Rural Development. The department continues to work through legal issues. Director Bergsten stated that Town Attorney White would need to review the terms for the MOU. After further discussions, the Committee recommended approval of the MOU, to the Town Board, to be included as an Action Item at the August 23, 2016 Town Board RECORD OF PROCEEDINGS Public Safety, Utilities & Public Works Committee — August 11, 2016 — Page 2 meeting. PARK ENTRANCE MUTUAL PIPELINE & WATER CO. (PEMPWCo) VOLUNTARY WATER SYSTEM TRANSFER AGREEMENT. The Town and PEMPWCo entered into an MOU on April 14, 2015 for a voluntary water system transfer agreement. On July 5, 2016 PEMPWACo Board approved proceeding with the project by a 78% vote. Under the MOU the letter of intent would be signed August 11, 2016. Director Bergsten anticipates construction to start early 2017 and take approximately 3-5 months. The Committee recommended approval of the agreement to the Town Board, to be included as an Action Item at the August 23, 2016 Town Board meeting. Reports 1. Verbal Updates and Committee Questions: • Park Entrance, Hondius, Prospect Mountain, Blue Spruce, and Charles Heights are the independent water suppliers within the Town limits. Director Bergsten elaborated the Charles Heights system has already been added to the town system. Charles Heights has not been completed based on project priority and frequency of problems at other locations taking priority. Charles Heights has asked to expedite their construction by offering to help fund the construction. Director Bergsten stated that due to the fact that the county has already been dealing with Charles Heights there is a good chance that it will be expedited now that they have paved the way with the USDA. • The Broadband Engineering RFP was issued a month ago and would close in a week. IT had approximately 10 companies submit questions and 10-15 companies participated in a pre -bid meeting. • The State started the close out process for the Fish Creek Flood Recovery Project and the department continues to work through the six step process. PUBLIC WORKS Reports, 1. CDOT Intergovernmental Agreement (IGA) for New Dynamic Message Sign Board on US 36: Director Muhonen stated the Agreement will be signed and approved for the dynamic message sign board and will be located on Hwy 36, East of Fourth Street, facing East towards incoming traffic on 36. Director Muhonen stated the location will allow traffic to be directed to the Events Center parking lot. The Dynamic Message sign on Hwy 36 will not replace banners. Signs will be limited to traffic and messaging only. Director Muhonen stated that the department has a grant application submitted to the Upper Front Range for the 2017 Congestion Mitigation and Air Quality (CMAQ) program for 2 more signs. 2. 2016 Street Improvement Program: Manager Stallworth provided an update on the 2016 Street Improvement Program. He stated road improvements for 2016 have been completed on time and within budget including crack sealing of 70% of roadways, and overlays of 1.1 miles and 12,000 sq ft of additional paving. SEMA construction continues to make progress on Dry Gulch with paving of phase 2 to begin next week and top lift of phase 1 the following week to complete the paving for the project. 3. Barnes Dance Traffic Flow Update: Director Muhonen elaborated on the changes made to downtown intersections with the use of the Barnes Dance and its effectiveness. The department coordinated the signals at Hwy 34/36, mid -walk pedestrian signal, Riverwalk signal and Elkhorn signal and improved Westbound traffic from 12 minutes in 2015 to 7.4 minutes in 2016. This caused Eastbound to go from 2 to 3 minutes to 5 minutes. Round trip travel times through downtown RECORD OF PROCEEDINGS Public Safety, Utilities & Public Works Committee — August 11, 2016 — Page 3 for the Gold Route shuttle increased with the implementation of the Barnes Dance. During this year's peak hour downtown 1,179 cars traveled through the Moraine intersection compared to 1,266 cars last year. Director Muhonen researched CDOT counts and compared the two weekends in 2015 against the same weekends in 2016. Two volumes were within 1% of each other, which led Director Muhonen to conclude the counts are a consequence of the Barnes Dance. The department staff continues to work on finding a signal timing sequence that optimizes the volume of vehicles and pedestrians that can be moved through the downtown core, while respecting the safety needs and minimizing the travel time delay for each mode. 4. Feasibility Study for the Town to Maintain CDOT Signs, Striping and Signals within Town Limits: Director Muhonen proposed hiring a consultant to conduct a Feasibility Study to evaluate taking over the signing, striping and signals on the CDOT network in the Estes Valley to complete improvements in a timely manner. CDOT would pay the Town to complete the signing, striping and signals. The consultant would cost approximately $6,000. Funds are available in the 2016 budget. 5. Verbal Updates and Committee Questions • Manager Ash provided project updates including Carriage Hills Dam repair, the Moraine Ditch, Brook Court and Moraine Bridge. Cornerstone Engineering was hired to provide construction management and is on site daily providing updates and ensuring plans approved by the state are being followed. Projected completion date is November 15th. The Brook Court project was started and on schedule for competition by September 5th. Moraine ditch would begin after the Brook Court project and is projected to be completed by September 30th. Engineering has issued three RFP's, the Estes Valley Stormwater Master Plan, Carriage Hills Augmentation Plan, and the Moraine Avenue Bridge Replacement Project Management Services Plan. • Estes Valley Master Trails Plan has been completed and are posted online. Public Works attends the Trails Committee monthly meetings along with the Transportation Advisory Board (TAB) Chair. Projects compiled would be ranked based on priority. The Trails Committee and TAB would agree on what projects to complete using both Rec District and Town 1A funds to complete larger segments of trails through collaboration. • Molly Mills with the Estes Valley Watershed Coalition (EVWC) submitted a grant application for river improvements on the Big Thompson. They were awarded funding to repair the eroded north river bank near the Visitor Center at a cost of $108,000 if a local match can be provided. The EVWC have requested the Town consider funding the 12.5% local match of $13,500. Director Muhonen requested an action item at the upcoming meeting to authorize the department to use funds from the Conservation Trust Fund for the match. • CDOT approved the department's request to use Construction Management/General Contractor (CM/GC) approach for the parking structure. The construction would begin in November with a completion date in June 2017. The Project Manager would complete and issue an RFP and assemble a CM/GC team. There being no further business, Chair Koenig adjourned the meeting at 9:21 a.m. Bunny:Viet'oria Beers, Recording Secretary