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HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2016-10-13RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 13, 2016 Minutes of a Regular meeting of the PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 13th day of October 2016. Committee: Attending: Also Attending: Chair Koenig, Trustees Martchink and Nelson Chair Koenig, Trustees Martchink Assistant Town Administrator Machalek, Police Chief Kufeld, Director Bergsten, Manager Fraundorf and Recording Secretary Doering Absent: Trustee Nelson and Town Administrator Lancaster Chair Koenig called the meeting to order at 8:00 a.m. PUBLIC COMMENT None. PUBLIC SAFETY None. Reports 1. Verbal Updates and Committee Questions: Police Chief Kufeld updated the committee on the Wildlife Protection Ordinance. There were 121 bear incidences, including sightings, break-ins and ordinance violations. Seventeen of the calls were outside of town limits in Larimer County or Rocky Mountain National Park and forty-eight of the calls involved a violation of the Wildlife Ordinance and summonses were issued. Body cams received one year ago are in service and have been found to be very effective during arrest allegations to assist in disproving them. Information storage for the body cams has become a concern for IT because storage may be required for 75 years, depending on the type of event and situation. Chief Kufeld reported the Police Department is one down in the police officer ranks and in dispatch, interviews continue. He attended the Women Club meeting to discuss various topics, including neighborhood watch, vacation checks, dispatch and he would be available to attend other meetings if contacted. UTILITIES Recommendation to the Town Board: Membrane Replacement at Marys Lake Water Plant — Unbudgeted Superintendent Boles stated this is an opportunity to purchase three new modules (the first stage) at a lower price, as the modules currently used no longer exist. Additional advantage would be the capability of programming all three modules at the same time. Chair Koenig questioned the possibility of keeping the current membranes in use as spares. Staff stated this would not be an option as the membranes are not compatible with the new modules. The lower price would allow all three modules to be replaced for an additional $120,000 over the budgeted cost of $160,000. Chair Koenig stated this would be a transfer of funds from the large Maintenance policy and then asked about an after market for the modules not in use. Superintendent Boles would check into the option. The committee recommended the Membrane Replacement at Marys Lake Water Plant, which is unbudgeted, be included as a Consent Item on the Agenda at the October 25, 2016 Town Board meeting. RECORD OF PROCEEDINGS Public Safety, Utilities & Public Works Committee — October 13, 2016 — Page 2 Reports 1. Axminister Lane Water Line Replacement Director Bergsten stated this was a successful and economical project, completed by Town staff. Superintendent Boles reported the cost was just over $100 per foot, with the average costs on the last two projects at approximately $300 per foot. 2. Verbal Updates and Committee Questions: Director Bergsten stated USDA funding for water projects has given the department the opportunity to review capital projects at a different scale; however, there are too many projects at significant cost. Discussion on project priority would be brought to the committee to prioritize projects and discuss the possibility of rate increases. PUBLIC WORKS Reports 1. Verbal Updates and Committee Questions: Manager Ash updated the following projects: • Dry Gulch sanitary sewer line, east of Sombrero, has been completed. Crews are working to meet the October 26th ribbon cutting deadline for the trail connection that runs along Highway 34. • Carriage Hills Dam repair should be completed by the end of October. The department stayed within the grant funding for this project and was able to push a change order through to dreg the east pond. • Brook Court and Moraine Avenue ditch construction has been completed, ending the Towns miscellaneous 2013 Flood projects. • The Fish Creek project would start early this fall, run through spring and summer 2017, with plans to start working on the culverts this winter with the road and trail work completed next summer. • Brook Drive project continues with no completion date scheduled. • Scott Ponds Water Rights — Manager Ash has met with the water commissioner and received permission to lower the water level in the east pond. The augmentation plan should be completed in November 2016 and allowing water to be added to the ponds. • Fall River Trail final design continues and should be completed by the end of the year. Once in place the Town would apply for grant funding through Great Outdoors Colorado. Included in the proposed 2017 budget are dedicated funds from the 1A Trails Funds to match funds for a grant that would allow the department to do large portions of the construction. Chair Koenig questioned if the two bridge abutments that the Town currently has could be used in this project. Manager Ash stated the consultant tried to retrofit them and found it would not be cost effective to include the abutments. • Anderson Consultants started fieldwork on the Storm Water Master Plan and are moving forward into modeling and evaluating the existing system before making recommendations for improvements. The project is scheduled to go until September of 2017. • There department received five proposals for the design of the Moraine Avenue Bridge and a recommendation would be presented to the Town Board at the October 25, 2016 meeting. The project would go into 2018 with Moraine Avenue closed at times during construction. • Manager Landkamer provided an update of the RFP issued for the upgrading and replacing of the Town Hall camera system. Quotes are expected back at the end of the month, with a possible recommendation in November. There being no further business, Chair Koenig adjourned t meeting at 8:39 a.m. Tami Doering, ecording S cretary