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HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2016-11-10RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 10, 2016 Minutes of a Regular meeting of the PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 10th day of November 2016. Committee: Chair Koenig, Trustees Martchink and Nelson Attending: All Also Attending: Town Administrator Lancaster, Assistant Town Administrator Machalek, Police Chief Kufeld, Director Bergsten, Director Muhonen, Project Manager Swoboda, Manager Landkamer, Manger Ash and Recording Secretary Doering Absent: None Chair Koenig called the meeting to order at 8:00 a.m. PUBLIC COMMENT None. PUBLIC SAFETY None. Reports 1. Verbal Updates and Committee Questions: Chief Kufeld reported Marilyn Walsh, a local resident, was hired as the new dispatcher. There are two officers in final processes with other agencies, Loveland and Fort Collins. The department is starting another hiring process with one officer in the background process to fill one of the vacancies. The Police Department is completing training required by Police Officer standards. Captain Rose is organizing a training class for April of 2017 through the office of Homeland Security and Bombing Prevention. The forty -hour class includes preventative measures, search procedures and surveillance protection. The Department is taking a strong stance on the enforcement of the Bear Ordinance but would like to make changes to the ordinance to simplify the language. UTILITIES Recommendation to the Town Board: HDR Capital Project Engineering Expenditure Limit. Director Bergsten stated in 2013 the department issued an RFP for on -call engineering services. HDR was one of three firms selected as responsive responsible bidders with market competitive rates. In August of this year, the USDA Rural Development indicated grants and 40-year loans would be available for drinking water capital projects. The USDA estimated the Town had a four-year eligibility window as our population growth would disqualify us from funding. Water has begun capital project scoping and engineering with HDR causing the 2016 expenditures to exceed $100,000 with the addition of these projects. No change to the approved 2016 budget would be required. The Committee recommended approval to the Town Board of HDR expenditures not to exceed $200,000, to be included on the Consent Agenda at the November 22, 2016 Town Board meeting. Reports 1. Verbal Updates and Committee Questions: Project Manager Swoboda reported on FEMA projects and reimbursements and stated the last large project to be completed include roads and trails. Town Administrator Lancaster reported on the Town Board Meeting Tuesday, November 8, regarding the Tabor refund RECORD OF PROCEEDINGS Public Safety, Utilities & Public Works Committee — November 10, 2016 — Page 2 issue, a $5.00 credit will be issued for every bill for every account. PUBLIC WORKS Reports 1. Town Hall Security Camera and Recording System Phase 1 — Manager Landkamer stated that the Town staff identified several issues and inadequacies in the existing camera system in Town Hall. The existing system in Town Hall is a mix of cameras and technologies, which are failing, and in need of updating and improvement. Public Works recommended that lnteconnex be awarded the project. The preliminary budget for this project was set at $100,000 in 2016, with $26,000 proposed for 2017. As quotes came in significantly below the target budget, Public Works will negotiate the agreement, to maximize the initial investment. Plans to add cameras to the Visitor Center and possibly the Transit Facility Parking Structure in the near future would require the installment of equipment that will adequately service this addition. 2. Verbal Updates and Committee Questions: Manager Ash provided updates on the following projects: • Patch work has been completed around Red Tail Hawk and Devon Drive. • Dry Gulch project continues with small miscellaneous projects being completed. Trustee Martchink questioned if creek restoration was to be done and Manager Ash replied that clean-up will be done but cannot do anything too impactful to that area. • Carriage Hills dams: final walk thru done with the state, a ribbon cutting scheduled and the project completed on budget. Mayor Pro Tem Koenig questioned the completion of the water rights. Manager Ash responded with the Board approval on November 8, 2016, the application has been filed and with scheduled completion spring 2017. • Storm Water Master Plan has begun and on schedule, to be completed by September 2017. • Moraine Avenue bridgework has started and businesses being informed of the project schedule. • Fall River Trail design to be completed by the end of this year. • Kelly Stallworth would present an update on the Street Improvement Plan (STIP) to the Board at an upcoming study session. Trustee Martchink requested an update on bank restoration at the Visitor Center. Director Muhonen stated the construction start date or design has no commitment; however, needs to be completed before the completion of the parking structure and high water flow in May. Director Muhonen provided an update on the following projects: • The School District requested Public Works assistance with patching the school parking lots. The District would fund the project. Staff would assess the request. • The Town Board would hold a special Town Board meeting on November 29 at the Event Center regarding the Loop Project. • Fish Creek trail repair and updates are available online. • Downtown pedestrian crossings require the signal to be pushed for crossing the street as to not hold up traffic unnecessarily. The crossing at Highways 34/36 has not changed. • Parking structure: a fiber optic line was discovered and not in the easement and the foundation will need to be adjusted to accommodate this discovery and now waiting on permits to continue. Trustee Koening asked if within the structure if conduits are being integrated. Director RECORD OF PROCEEDINGS Public Safety, Utilities & Public Works Committee — November 10, 2016 — Page 3 Muhonen stated they are to a degree with the lighting and security system being embedded. There being no further business, Chair Koenig adjourned tnd meeting at 8:45 a.m. Tami Doering, Recording S cretary