HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2016-02-11RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, February 11, 2016
Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC
WORKS COMMITTEE of the Town of Estes Park, Larimer County,
Colorado. Meeting held in the Town Hall in said Town of Estes Park on the
11th day of February, 2016.
Committee: Chair Norris, Mayor Pro Tem Koenig and Trustee Nelson
Attending: Chair Norris and Mayor Pro Tem Koenig
Also Attending: Assistant Town Administrator Machalek, Chief Kufeld,
Directors Bergsten and Muhonen, and Deputy Town Clerk
Deats
Absent Trustee Nelson and Town Administrator Lancaster
Chair Norris called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
PUBLIC SAFETY.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Crisis Advocate Report — Executive Director Mesropian touched on highlights of
services provided during the past year. She noted that in 2015 the name of the
organization was changed to Estes Valley Crisis Advocates (EVCA) from Estes
Valley Victim Advocates to remove any negative connotations related to the word
"victim" and to indicate that services provided by the organization are not only
related to domestic violence and sexual assault. She reported in 2015 the
organization provided counseling and assistance during incidents related to
accidents, stalking, assault, unattended death, suicide, crimes, tragedies and
traumas, as well as domestic violence and sexual assault; and noted that 190
students, as well as school personnel, utilized EVCA counseling services to help
cope with the deaths of two of their classmates/students. The Safehouse, Bilingual
Outreach, and the education presentations were successful parts of the program
throughout the year. Ms. Mesropian told the Committee that she will be retiring at
the end of the year and thanked the Town of Estes Park and the Police Department
for supporting the program over the past 16 years. She said the EVCA Board is
currently working on a transition plan.
2. Verbal Updates —
o Training — Chief Kufeld reported that staff is being trained in preparation for
the upcoming summer and special events seasons.
o Citizens Policy Academy — 11 participants graduated from the program on
February 10, 2016.
UTILITIES.
PARK ENTRANCE MUTUAL PIPELINE & WATER COMPANY ENGINEERING RFP
SELECTION.
Director Bergsten stated that through a Memorandum of Understanding (MOU) between
the Town of Estes Park and the Park Entrance Mutual Pipeline & Water Company
(PEMPWCo), the Town will be accepting the private water system into the Town's
system after it is brought up to the Town's water distribution system standards. The
Colorado Department of Local Affairs (DOLA) has awarded this project a grant to fund
50% of the costs with the PEMPWCo owners funding the additional 50%. The rural
development division of the United States Department of Agriculture (USDA) provides
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Public Safety/UtilitieslPublic Works Committee — February 11, 2016 — Page 2
low cost financing for this type of project. USDA requirements include the completion of
a preliminary engineering report and an environmental report. Proposals were received
from seven consulting firms and, following review, staff is recommending entering into a
contract with JVA Consulting Engineers. The firm submitted the most expensive
proposal, however, was determined by the review team to be the most qualified for this
project. Negotiations with the contractor related to the scope of work will take place.
The Committee recommended the contract move forward to the full Board at the
February 23, 2016, Town Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Water Tap Fee Study Results — Director Bergsten reported on the results of the
water tap fee study. Subsequent to the findings, staff will be proposing an
increase in water tap fees from $10,713 to $12,514, and a decrease to system
development charges. He stated that the purpose of water tap fees is to pay for
growth and cover the cost of increased system capacity required for service to
new customers. Additionally, tap fees help to fund capital projects related to
growth. If tap fees did not increase, financial constraints would require that funds
be generated elsewhere and would likely result in higher water rates. Chair
Norris requested that staff explain the implications related to growth and
economic development that would occur without an increase to the water tap fee
when bringing this item forward to the Town Board at a future meeting.
2. Verbal Updates —
o Water Quality — With national news stories about water containing
excessive amounts of lead in the Flint, Michigan water supply, Water
Superintendent Boles noted that Town staff continually monitors water
quality and the Town complies with all EPA regulations. Staff will work
with PIO Rusch to provide information to the community.
o Smart Meter Project Pilot Program — Staff continues to work on minor
issues and research the pros and cons of the system. The system is
working well with 2000 meters being read through 24 smart meters. Staff
is creating a smart meter presentation and display related to radiation
levels associated with the meters as compared to other electronics used
on a daily basis for an upcoming Town Board Study Session.
o Little Valley Project — Adams Tree Service is trimming trees in the area.
Information, including signage and updated maps noting where crews are
working, is being widely distributed to keep residents up to date on the
project.
o Allenspark Project — A large trencher will be used for a 24-inch trench from
Baldpate Inn to Cheley Camp which will include a river crossing. Staff
continues to design the fiber route to Allenspark which will be used for the
Smart Grid system. The Smart Grid system is essential to the quality of
the Town's system by providing monitoring that improves the operation
and reliability of the system.
o SCADA Smart Grid — A pilot program with Platte River Power Authority
(PRPA) allows staff to use fiber to install equipment that will provide wifi to
crews as well as monitor loads on the system and provide information that
will assist with repairing outages more quickly and efficiently.
o Pilot Project — Common Trench — Staff is experimenting with the idea of
using a common trench for both electric and water. A pilot project on Mills
Drive will provide information as to whether this practice has merit for
future projects.
o County Road 43 — Work continues in the Glen Haven area. Flood
recovery repairs in the Glen Haven area are expected to be 100%
complete by September 2016.
o Street Lights — LED lights have been installed along all highway areas and
installation continues in residential neighborhoods and downtown.
o RP3 — Reliable Power Program — InVision GIS and staff are working
together to map and track all power outages to create a history of outages,
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Public Safety/Utilities/Public Works Committee — February 11, 2016 — Page 3
as well as to identify, locate, and inventory all power poles. The maps and
attached information will be helpful for future planning and designing.
PUBLIC WORKS.
STREETS DUMP TRUCK REPLACEMENT.
Manager McEachern recommended the purchase of a 2017 International 7400 four-
wheel drive, single -axle dump truck to replace a 1999 dump truck currently being
utilized by the Streets Division. The cost of the truck (chassis only) to be purchased
from McCandless Truck Center, LLC in Aurora, Colorado, is $95,238. Dump bed and
equipment attachments will be added at a future date. The Committee recommends
the purchase of the 2017 International 7400 truck chassis from McCandless Truck
Center at a cost of $95,238 from the Vehicle Replacement Fund, account #635-
7000-435-34-42, budgeted, be included on the consent agenda at the February 23,
2016, Town Board meeting.
L&P DUMP TRUCK PURCHASE.
Manager McEachern recommended the purchase of a 2017 Freightliner M2106 four-
wheel drive, single -axle dump truck as an addition to the Town fleet in the L&P division.
The cost of the truck (chassis only) to be purchased from Transwest Trucks, Commerce
City, Colorado, is $108,300. Dump bed and equipment attachments will be added at a
future date. The Committee recommends the purchase of the 2017 Freightliner
M2106 truck chassis from McCandless Truck Center at a cost of $108,300 from
the Vehicle Replacement Fund, account #635-7000-435-34-42, budgeted, be
included on the consent agenda at the February 23, 2016, Town Board meeting.
WILDIFE RESISTANT TRASH CANS.
Manager McEachern and Supervisor Berg recommended the purchase of 72 wildlife
resistant trash cans from Bearsaver at a cost of $58,916. The containers will be
installed in order to comply with the Wildlife Protection Ordinance that was recently
approved by the Town Board and will replace the remaining traditional trash cans in the
Town's inventory. Supervisor Berg noted that the traditional trash cans will be offered
for sale through the Colorado Municipal League (CML) newsletter to communities that
do not have wildlife issues and to private companies in order to help offset the cost of
the wildlife resistant containers. The Committee recommends the purchase of 72
wildlife resistant trash containers from Bearsaver at a cost of $58,916, budgeted,
from account 101-5200-452-25-03 be included on the consent agenda at the
February 23, 2016, Town Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Informative Plaque Addition for Green Apple Statue — Supervisor Berg reported
that the noon Rotary has donated a plaque to be displayed with the Green Apple
statue that is located at the entrance to the Estes Valley Public Library. The
plaque provides background into the story behind the sculpture. Acceptance of
the plaque has been approved by the Parks Advisory Board through the art in
public places policy and will be included on the February 23rd Town Board
consent agenda.
2. Verbal Updates —
o GIS Database — Public Works staff is building a database containing an
inventory of all equipment, culverts, drainage system components, street
signs, flowers beds, etc., which will include information such as purchase
dates, locations, installation dates, and maintenance requirements for all
Public Works services and features. The information will increase
efficiency and provide useful data and history to current and future staff
members.
o Dry Gulch — A pre -bid meeting was held and attended by a large number
of contractors. Staff attributed the high level of interest in the project to
the Town's participation in the Rocky Mountain E-Purchasing System.
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Public Safety/Utilities/Public Works Committee — February 11, 2016 — Page 4
Bids are expected by the end of the month. Director Muhonen noted that
staff is negotiating with the owner of Sombrero Stables to acquire
easements necessary for the project and for the realignment of the
intersection of Dry Gulch Road and Highway 34. A provision of the
negotiations may include vacating and trading an unused Town right-of-
way on the west side of Dry Gulch Road for the necessary easements.
o Visitor Center Restroom — The project is going well and should be
completed on time in mid -April 2016.
o Fish Creek Road and Trail Repair Work — 107 easements from 56
property owners need to be acquired for the proposed repair work. A
Federal Highway Administration (FHWA) approved process will be utilized
to obtain these easements. Larimer County has hired a consultant who
will prepare offers which will be mailed to the property owners. The
procedure is expected to save time and money by simplifying the
acquisition process.
o Purchase Report — Public Works will provide a quarterly report of
authorized budgeted purchases, which will include photos, for Town Board
review. The Committee suggested all departments consider providing this
information to the Board on a quarterly basis.
There being no further business, Chair Norris adjourned the meeting at 9:31 a.m.
a Deats, Deputy Town Clerk
APPRO :[J
FEE 2 3 2016
TOWN OF ESTES PARK
BOARD OF TRUSTEES