HomeMy WebLinkAboutMINUTES Town Board 2024-03-26Town of Estes Park, Larimer County, Colorado, March 26, 2024
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of
Estes Park on the 26th day of March, 2024.
P resent:
Also Present:
Wendy Koenig, Mayor
Marie Cenac, Mayor Pro Tem
Trustees Kirby Hazelton
Frank Lancaster
Barbara MacAlpine
Patrick Martchink
Cindy Younglund
Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Kimberly Disney, Recording Secretary
Absent: None
Mayor Koenig called the meeting to order at 4:30 p.m.
REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (MacAlpine/Younglund) to enter into executive session
for discussion of a personnel matter - Section 24-6-402(4)(f), C.RS. and not
involving: any specific employees who have requested discussion of the matter in
open session; any member of the Town Board; the appointment of any person to
fill an office of the Town Board; or personnel policies that do not require discussion
of matters personal to particular employees. - Municipal Judge, Town Attorney and
Town Administrator Annual Evaluations, and it passed unanimously.
The Board entered into executive session at 4:34 p.m., Mayor Pro Tem Cenac arrived at
4:36 p.m., and the executive session concluded at 6:44 p.m.
Mayor Koenig reconvened the regular meeting at 7:02 p.m. and all desiring to do so
recited the Pledge of Allegiance.
PROCLAMATION — INTERNATIONAL DARK SKIES WEEK.
The Mayor proclaimed April 2 — 8, 2024 as International Dark Skies Week.
AGENDA APPROVAL.
It was moved and seconded (Hazelton/MacAlpine) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
Kaylyn and Stephen Kruger/Golden citizens personally invited the Town Board to "Help
Us Help the Helpers", a fundraising event for Restoration Ranch Colorado, at the Bull Pin
Bowling & Sports Bar. The event would include bowling, food, and a silent auction.
Kristine Poppitz/County citizen spoke in support of the citizen initiated ordinance on the
April 2, 2024 Regular Municipal Election ballot. She highlighted the efforts of Preserve
Estes Park to have the initiated ordinance on the ballot, community interest, and
components of the ordinance.
TRUSTEE COMMENTS.
Board comments were heard and have been summarized: interviews were held for the
Estes Park Housing Authority Board of Directors with recommendations for appointments
to be presented to the Board at a future meeting; Visit Estes Park discussed the
attendance and economic impact of Frozen Dead Guy Days and plans for Earth Week;
the Sister Cities Board met with representatives from Monteverde, Costa Rica to plan for
Board of Trustees — March 26, 2024 — Page 2
a contingent of the Board to visit in July 2024 to evaluate future exchange student options;
the Estes Park Planning Commission would have two vacancies at the end of the March
and individuals were encouraged to apply; the Estes Park Police Department Awards
Banquet was held and recognized sworn officers, dispatchers, Auxiliary members, and
administrative staff; the Rooftop Rodeo would be held July 5 — July 10, 2024; the 2018
Farm Bill; the Restorative Justice Board met and discussed the value of Restorative
Justice in the community, partnerships with local entities, and selected their 2023 Board
Member of the Year, Rob Pieper; and citizens were encouraged to vote in the April 2,
2024 Regular Municipal Election.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek thanked staff for their response to the snow storm on March
14, 2024. He presented the policy governance report for policies 3.0, 3.1, 3.2, 3.4, 3.5,
3.6, 3.9, 3.10, and 3.11 and reported full compliance. Trustee Lancaster inquired on
Policy 3.4 Financial Conditions and Activities regarding budgeting errors which have
recently occurred, and what actions would be taken to eliminate errors. Town
Administrator Machalek stated partial compliance would be reported for Policy 3.3
Financial Planning during the review in April 2024. He acknowledged the budgeting
issues and stated a thorough review would be conducted on the budget, contracts which
include grant funding, and purchase power agreements to ensure rate increases are
addressed. A software would be acquired which would assist in recognizing errors in
budgeting, and staff reorganizations would include a budgeting allocation review by the
Town Administrator and Finance Department. Additionally, Trustee Lancaster requested
the Town Board receive copies of the Economic Dashboard Report on a monthly basis.
CONSENT AGENDA:
1. Bills.
2. Town Board and Town Board Study Session Minutes dated March 12, 2024.
3. Estes Park Planning Commission Minutes dated December 19, 2023.
4. Duck Race Permit Application for Use of Bond Park.
5. Resolution 16-24 Contract Extension with Colorado Barricade Company for 2024
Striping & Pavement Markings - $111,100 Budgeted.
6. Resolution 21-24 2024 Intergovernmental Agreement with the Larimer County
Sheriff for Work Performed at Larimer County Events.
7. Resolution 22-24 Additional Expenditures for a Contract with Advanced
Engineering and Environmental Services, LLC for Professional Services Related
to Town Water System Infrastructure - $250,000 Budgeted.
8. Resolution 23-24 Agreement with Estes Park Museum Friends & Foundation, Inc.
for Donation of Funds to Support Two Limited Term Positions at the Estes Park
Museum.
9. Resolution 24-24 Contract with Otak, Inc. for Engineering and Design Services -
$203,539 Budgeted.
10. Resolution 25-24 Supporting an Application for a Grant from the Colorado
Department of Local Affairs for a Combined Carriage Hills and Spruce Knob Water
Main Replacement Project.
11. Resolution 26-24 Setting the Public Hearing for a New Tavern Liquor License
Application for 3634 Hike LLC DBA Bogey's, 281 W. Riverside Drive, Estes Park,
Colorado.
12. Revised Policy 671-Town Funding of Outside Entities.
Board of Trustees — March 26, 2024 — Page 3
13. Letter of Support for a Grant Application to the Congressionally Directed Spending
Funds for a Multi -Jurisdictional Emergency Response Center in the Town of Estes
Park.
14.AooaptonoaofTown Administrator Policy Governance Monitoring Report.
It was moved and seconded (Hazelton/Younglund) to approve the Consent Agenda
with the removal of Item #6, Item #12, and Item #13, and it passed unanimously.
ConmentAqendeItem #G:Resolution 21-242D24|ntmnoovennnwenba|Aqreementvvbh
the Lmhmer County Sheriff for Work Performed at Lorimer County Events. Town
Administrator Maoha|ok stated public concerns were submitted regarding the
compensation provided through the IGA for Town police officers working Larimer County
events which do not cover current overtime salaries. Staff requested this item be
continued to April 0. 2024 as on action item, to allow staff time to review the financial
impacts of the resolution. It was moved and seconded (Young |und/PWartohink) to
continue Resolution 21'24toApril 8'2O24'and itpassed unanimously.
Consent Aqenda Item #12: Revised Policy 671 — Town Fundinq of Outside Entities.
Town Administrator Machalek stated an additional revision was requested to rename the
Estes Park Nonprofit Resource Center tothe Estes Nonprofit Network. |twas moved and
seconded (Huze|ton/NaoA|pine) to approve Policy 671'Tnvvn Funding of Outside
Entities as presented with the addition of revising the Estes Park Non -Profit
Resource Center to the Estes Nonprofit Network, Section 3.eji4, and it passed
unanimously.
Consent Agenda Item #12: Letter of Support for o Grant Application to the
Conqreaaono|v Directed Spendinn Funds fora Multi -Jurisdictional Emorqenov
Response Center in the Town of Estes Park. Town Administrator Machaiek stated staff
has shown interest in creating a Multi -Jurisdictional Emergency Response Center, which
would act as a Police Department and include space for other emergency response
entities in the valley. DiredoryNuhonen and Grants Specia|iat0evino provided further
clarity onthe Congressionally Directed Spending, afedena| government grant program,
the pu0anUa| use of the funda, benefits of applying as a multi -jurisdictional emergency
response center, needs of the Police Department, the objectives of relocating the Police
Department, identified oheo for the |onation, and other grant opportunities. Interim Chief
Stewart and Eokan Valley Fire Protection District Support Services Chief Landkamer
spoke in support of the application citing additional cooperation among ogencies,
emergency management, multiple jurisdiction needs, and potential uses. The Board
requested clarity on the grant funding applying to design funds and construction costs.
They discussed benefits of acquiring land from the Bureau of Reclamation to co -locate
the new building next to the current Fire District building, entities which could be included
in a multi -jurisdictional faci|hy, ownership and responsibility of the faoi|dy, financial
contribution of partnering entities, and information needed for the grant application. It was
moved and seconded (Yuung|und/Haze|tnn) to approve the letter of support for m
grant application to the Congressionally Directed Spending Funds for o Multi -
Jurisdictional Emergency Response Center in the Town of Estes Park, and it passed
unanimously.
Kent Smith/Town citizen inquired, and itwas confirmed, that citizens could provide letters
of support to the Senators.
REPORTS AND DISCUSSION ITEMS: (Outside Entiheo.
1- LAR|K8ER COUNTY COMMUNITY MASTER PLAN FOR BEHAVIORAL
HEALTH. Lahmer County Director Walker presented the Lorimer County
Community Master Plan (CN1P) for Behavioral Health commissioned by Lahmor
County Behavioral Health Services and sponsored by SummhSDone Health
Partners and the Health District ofNorthern LahmerCounty. The five-year strategic
plan would create opportunities 0oaddress behavioral health needs and improve
the quality of life for county residents. She highlighted nyuearoh, data analysis,
interviews, stakeholder surveys, and additional challenges. The plan contains 14
Board wfTrustees — March 2G.2V%4—Page 4
recommendations regarding facility eva|uadon, interagency collaboration and
alignment, a youth services feasibility study, care coordination, crisis alternatives,
impact fund grantu, plan imp|omentation, adult -focused pmgramo, youth focused
pmgnumo, workforce aupportm, underoomod oommunitiau, affordable housing,
community connections, and community awareness and education.
LIQUOR ITEMS:
1. RESOLUTION 27-24 TRANSFER OF A HOTEL& RESTAURANT LIQUOR
LICENSE FROM K8ONA L|SA LLC OBA OUNRAVEN INN TO EMBER
RESTAURANT LLC OB4EMBER RESTAURANT, 170UCQLORADOPEAKS
DRIVE, ESTES PARK, COOUS17. Mayor Koenig opened the public hearing and
Town Clerk Williamson presented Resolution 27'24 for the transfer of Hotel &
Restaurant Liquor License. She reviewed the application for the transfer of
ownanship, stating all paperwork and fees had been submitted and atemporary
permit was issued March 5, 2024, which authorizes the Transferee to continue the
oo|o of alcohol while the transfer application was pending. The applicant was
aware of the Training for Intervention Procedures (TIPS) requinement, they own
four establishments in Longmont and stated all staff were TIPS trained. The
applicants were available for questions and spoke regarding their experience, the
renovations, intentions for the new restaurant, and opening date of Memorial Day
weekend Mayor Koenig closed the public hearing and it was moved and
seconded (Cenau/N1eo4|pine) to approve Resolution 27'24, and it passed
unanimously.
PLANNING COMMISSION ITEMS: Items reviewed byPlanning Commission orstaff for
Town Board Final Action.
i. ACTION ITEMS:
4-RESOLUTION 28-24COYOTE RUN SUBDIVISION FINAL PLAT, GOSPEAK
VIEW DRIVE, CMS PLANNING & DEVELOPMENT, INC., FRANKTHBS.
OWNER/APPLICANT. Mayor Koenig opened the public hearing and Planner
Washam presented Resolution 28-24 for a final subdivision plat to create four
lots in the E-1 Estate zoning district. The property iu7.O2acres, described as
a portion of Lot 1, Dannels Addition and contains one single family residence,
three of the lots would be approximately one acre each and the remaining lot
would be 4.4 acres. She provided a history of the property, previous proposed
developments, criteria for a subdivision per the Estes Park Development Code,
staff 5ndinga, and advantages and disadvantages. Applicant Frank Theis
spoke regarding the need for avegetation protection plan.
Christy Jacobs/Town citizen, Tom KaszynskyCounty citizen, and Kristine
Puppbz/County citizen spoke against the resolution and stated concerns with
stormwater drainage, the deadline for trail construction, driveway construction,
governing pmoeae of both the Estes Park Planning Commission and Town
8oand, and the need to include the outcroppings and tnaoa in the final plat in
order toprotect them.
The Board discussed public comments regarding protection of trees and
outcroppings on the property, inclusion of specified vegetation protection
p|an, and the reasons for recording ofthe final plat versus the preliminary plat.
Mayor Koenig closed the public hearing and it was moved and seconded
(Baze|ton/Young|und) to approve Resolution 28'24. and it passed
unanimously.
B. RESOLUTION 2S-24RAVEN SUBDIVISION FINAL PLAT, HABITAT FOR
HUMANITY OFTHE ST. VRA|NVALLEY, |@C,OVVNERIAPPL|CANT. Mayor
Koenig opened the public hearing and Planner VVoahampresented Resolution
29'24 fora subdivision final plat to onaobe five lots in an R-1 Single -Family
Residential zoning district. The undeveloped property is 0.82 acres, described
as Lot2A.VVand Minor Subdivision, and was rezoned from RK8 Multi -Family
Board ofTrustees — March 26.2D24—Page 5
Residential by Ordinance 09-23. Mayor Koenig closed the public hearing and
itwas moved and seconded (Nurtuhink0t/ung|und)toapprove Resolution
2S'24,and itpassed unanimously.
ACTION ITEMS:
1. ORDINANCE O5-24TOREPLACE ORDINANCE OG-22CONSIDERING THE
INCLUSION OFCERTAIN PROPERTIES LOCATED WITHIN THE TOWN OF
E8TESPARK INTO THE NORTHERN COUORAOOWATER CONSERVANCY
DISTRICT. Mayor Koenig opened the public hearing and Special Attorney White
presented Ordinance 05-24 which replaces Ordinance 06-22. The ordinance
would formalize the inclusion of properties within town limits using the Town'u
municipal water system, Colorado Big Thompson (CBT) vvater, which were
inadvertently not included in the Northern Colorado Water Conservancy District.
An additional ordinance would be forthcoming to bring remaining water customers
outside Town limits into the District. The Board discussed the inclusion fees, mill
levy taxes, notification to affected property owners, impacts of properties who do
not petition to be included inthe district, and education tothe affected properties.
Mayor Koenig closed the public hearing and it was moved and seconded
(CenacNounglund) to approve Ordinance 05-24, and it passed unanimously.
REPORTS AND DISCUSSION ITEMS:
1. DEVELOPMENT CODE UPDATE.
Director Canaooia provided an update on the Estes Park Development Code
rewrite. He provided background on the current code. the Estes Forward
Comprehensive Plan, and the objectives and next steps for the code rewrite. The
Board discussed clarification on the purpose of comprehensive plan and the
development node, and education for the Estee Park Planning Commission
considering upcoming changes Lnthe membership.
Itwas moved and seconded (1 ne)toextnndthemaatnQpaat1O:DO
p.m,and hpassed unanimously.
2. BED & BREAKFAST CODE UPDATE.
Town Clerk Williamson provided an update on the revisions to the Bed & Breakfast
regulations. She provided background on issues with the current code language,
previous discussions of the Town Board, goals for revising the code, and previous
Board direction. She also highlighted current B&B operations, clarified Innkeeper
residency and response time, fond service and safety requirements, potential life
safety inspection requimmentu, and transferring and grmndfat ahng options of
ounnn< licensed B&Bs. The Board discussed the undue burden of code
amendments to current |ioensoes, converting non -compliant B&Bs to vacation
homee, an owner hosted short term nantm| licensing o|usuifioaton, protecting
housing stock and life eofoty, and the average night of operation. They were in
support of requiring the life safety inspection, the submittal of a floor plan, breakfast
offered to guests, and licenses which transfer ownership being subject to new
regulations. They directed staff to bring forward a summary of the discussion and
grandfathering options as a Report and Discussion Item and an additional 3-month
extension ofthe moratorium *dthe next Town Board meeting.
Whereupon Mayor Koenig adjourned the meeting at1O:31 pm.
endyKooig,M—ayor
imbodyDisney,Recording Secretary