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Home My WebLink AboutPACKET Light and Power 2001-09-13. TOWN OF ESTES PARK Light and Power Committee AGENDA September 13, 2001 8:00 a.m., Board Room 1. 2001 -2002 Christmas Decoration Installation Contract Â° Bidding Update 2. Fall River Hydro Plant Site Development Â° Award Construction Contract 3. Reports A Platte River Power Authority B. Financial Report C. Project Updates D. Charter Communications Franchise Â° Transfer of Ownership-Update NOIE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 9/10/2001 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Richard E. Matzke~~ Date: September 12,2001 Re: 2001 to 2002 Christmas Decoration Contract Bidding Update BACKGROUND: The Light and Power Department has traditionally provided for installation of the Town's annual Christmas decoration. This is one of the benefits the Town receives as a result of owning and operating an electric utility. In 1996, the Department first bid out the installation of Christmas decorations to a private contractor. Rocky Mountain Lawn Care was the low bidder in 1996. In 1997 the installation contract was renegotiated with Rocky Mountain Lawn Care. The installation contract was rebid in 1998 and Rocky Mountain Lawn was again the low bidder. In 1999 the Town of Estes Park requested bids for a two year installation contract and TA Enterprises was the low bidder. The following page includes a summary of the installation contracts. The least cost over the years has been $44,815.74. The Town of Estes Park requested two year bids again is August. Following is a summary of the bids received: Contractor 2001 2002 Bills Tree Surgery 21,105 21,105 TA Enterprises 47,177 49,530 Anthony Raemakers 50,000 52,500 Rocky Mountain Lawn Care 55,700 59,485 BUDGET/COST: The 2001 budget includes $55,000 for the Christmas decoration installation contract. RECOMMENDATION: We have concerns that the low bid is not sufficient to complete the scope of the work included in the contract. We have contacted the low bidder about our concerns and he has not withdrawn his bid. We are in the process of checking references of the low bidder since Bill's Tree Surgery has not done work for Town previously. Following are three options available to the Town: 1. Award contract to low bidder. 2. Reject low bid and award to second lowest bidder. 3. Reject all bids and request new bids. REM 1-1 Christmas Decoration Contract History Year Contractor Original Contract Amount Final Approved Cost 1996-97 Rocky Mtn Lawn Care 49,750 52,2442.55 1997-98 Rocky Mtn Lawn Care 58,750 58,750 1998-99 Rocky Mtn Lawn Care 43,338 50,830.16 1999-2000 TA Enterprises 42,436 44,815.74 2000-2001 TA Enterprises 46,055 47,898.61 1.2 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Richard E. Matzke'X.6- Date: September 12,2001 Itc: Fall River Hydro Plant Site Development Award Construction Contract BACKGROUND: The Town contracted with Mundus Bishop Design to complete landscape design of the Fall River Hydro site in April 2001. The Light and Power Department requested bids in August 2001 to perform the site development. This is the final contract associated with the historic renovation of the Fall River Hydro Plant. BUDGET/COST: The 2001 budget includes $140,000 for the Fall River Hydro Restoration project. There is a $15,000 balance in this line item. We do not anticipate using any State Historical Grant funding for this portion of the project. Following is a summary of the bids received: R.C. Heath $101,785 TA Enterprises 54,400 Rocky Mountain Lawn Care 13,111 (Landscape only) RECOMMENDATION: The bids from R.C. Heath and TA Enterprises are for a turnkey complete project. The bid from Rocky Mountain Lawn Care is for landscaping only, and would require the Town to act as the general contractor to complete the remaining portions of the site development. The Light and Power recommends that the contract for site development be awarded to TA Enterprises at an estimated cost of $54,400. The Light and Power Department also recommends that the 2001 budget be supplemented by $45,000 to fund this contract. REM 2-1 Fall River Hydro Plant Renovation Project Cost Summary Description Original Final Cost Cost Construction 410,000 444,759 Interpretation 120,000 120,000 Conservation 2,565 2,565 Site Development 36,250 61,240 Total 568,815 628,564 4 1-1 icl 05 0 10 1 O-000]woot- ! rn i 1 4. - 1/3 CO 1 0\ 1 0-[-0101000 5 4 7-M-|n! ----- U CO O --1 - M 4- t , 8913 ,-4 01 XI- 00 (90 1- ~ i ot-7 1 E XfO: Im , 1/10(90101/3 ~ 1 00./0 0: 10 9 1 1 1 1 1 11 ~ O 0 Cl Cn i 43 1 01000--1--,O ~n ! 0101 1 011 10 0>!N' 1 On(~100!0 1 04 1 0 I 0 9 ID -14- in: . ... 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R + 1, R ;' 4:, '78 , 1 .1 * 0 0 . i O. 01. 0% 4.7 0 -- -t /1 B -=44 0 - 2- 1. .... . 1, 10 1. ... .0.. 1 .2 1. 1 :'â‚¬111 .<14...,1.. 1 1 Â·:i fl ''AN '-- p 4 9/11/2001 ARTMENT~ft , 3 I : .......' I. I ..7/ .. Fr Â·.- unr BIN.'-i -.Jd . 2 Je IN 93* J., Loer /4, 92 9-8Â£39Â¥d 1 000'000' SALEHIST.XLS GREGORY A. WHITE Attorney At Law September 5, 2001 CHARTER COMMUNICATIONS, INC. ATIN: M. CELESTE VOSSMEYER, VICE PRESIDENT/ GOVERNMENTAL RELATIONS 12444 PC)WERSCOURT DRIVE, STE. 100 ST. LOUIS, MO 63131 Re: Cable Television Franchise, FCC Form 394 I)ear Ms. Vossrneyer: Thank you for your letter of August 17, 2001. The letter adequately addresses the nine points set forth in my August 7, 2001 letter to you. I would appreciate if you would make sure that the consultants letter referred to in item number 7 is forwarded to the Town upon receipt. Since there does not appear to be any need for the Town to approve the transfer application due to the 120 day review period, the Town will not act upon the application for Franchise Transfer FCC Form 394. If you have any questions, please do n*t hesitate to give me a call. ~ V* trul~y ours, A D CC: Karen Bishop, Operations planager Rich Widmer, Town Admjhstrator Richard Matzke, Light a~ Power Dir ct GAW/bf 3D-1 1423 West 29th St. (970) 667-5310 I n.yel.nA rr, 520â‚¬ AR Fax (970) 667-2527 r. Charter '4~~ COMMUNICATIONS' A WIRED WORLD COMPANY August 17, 2001 Mr. Greg White Attorney at Law Town o f Estes Park P.O. Box 1200 Estes Park, CO 80517 Re: Franchise Transfer of Ownership Dear Mr. White: I am in receipt of your letter dated August 7, 2001 regarding the transfer of the Estes Park franchise from Cable Systems, Inc. to the Helicon Group, LP. With respect to your request, we are pleased to provide the following information: 1 ) Reference Item 1. Annual Proof of Performance Tests. Charter Communications conducts proof ofperformance tests semi-annually during the months of January- February and July-August in,accordance with FCC regulations. We are currently in the process o f completing our August test, however, a copy of the most recent test from February 2001 is provided as an attachment. 2) Reference Item 2. Community Programming. Channel 39 is the community public access channel and is prepared to air public announcements. Currently, Channel 8 (EPTV) has been providing community programming. If it is agreeable with the Town o f Estes Park we are prepared to purchase the necessary equipment to place in the town building that would allow you to post and monitor public announcements immediately. On August 6,2001, David Frisbee, requested that the school board meeting be aired daily for the week of August 6 - 10 from 1:00 PM to 5:00 PM. This has been the only request received since the franchise was transferred to Charter Communications. 3) Reference Item 3. Extension of Cable Plant to Fall River Estates. Prior to starting design and construction on extensions to the existing cable system, we placed a priority on rebuilding and upgrading the system to provide better service and the capability for advanced services. Thi.s rebuild and upgrade is scheduled to be completed by the end of this year. We are budgeting for the extension to Fall River Estates in 2002. 4) Reference Item 4. Audited Financial Report. We have requested a copy of the Charter Communications audited financial report from our comptroller. This report will be delivered to you upon receipt. 5) Reference Item 5. Non Compliance with FCC Standards and Requirements. We are not in receipt of any such filings from the FCC. 6) Reference Item 6. Written Approval for Installation of Cable on Town Poles. Written approval will be obtained prior to installation o f cable facilities on Town- 3D-2 12444 Powerscourt Drive â€¢ Suite 100 â€¢ St. Louis, Missouri â€¢ 63131-3660 www. chartercom.com â€¢ tek 314.965.0555 â€¢ fax: 314.965.6640 owned poles. We have initiated a policy for our Chief Technician to monitor all aerial construction permits to ensure compliance by contractors. 7) Reference Item 7. Independent Review by Qualified Consultant. The system was certified by a qualified consultant in November o f 2000. A letter has been requested from the contractor and will be provided upon receipt. Since the franchise transfer to Charter Communications did not occur until November of 1999 and we do not have any such record of a review in 1997. 8) Reference Item 8. FM Radio Stations. The PM stations received are: 87.7,90.9, 91.5,92.5,93.3, 95.2,96.0,97.3,97.9,98.3,98.5,99.1,99.9,100.6,101.7,102.1, 102.5, 102.9, 103.5, 104.3, 105.1, 106.3, 106.7, 107.1, and 107.9. 9) Reference Item 9. Response to Pole Violations. We attempted to contact Ed Dragon, our point of contact, to review and reconcile the list. However, Ed is unavailable this week and we have made arrangements to review the list with him on Monday, August 20th. The results will be delivered to you once the review is completed. With respect to the transfer, FCC Form 394 and the relevant regulations establish a time frame for review of the applications for transfer. A local franchise authority has 120 days from the date o f receipt of the application to either deny or approve the request. In the event that the franchising authority does not act in the 120 day time period, the law provides that the transfer is deemed approved. Please contact me i f you would like further information or the relevant legal provisions. Charter Communications values our relationship with franchise authorities. If there is anything that we can be of further assistance to you, feel free to contact the local Operations Manager, Karen Bishop at (970) 577-0199 or the General Manager, Ruben A. Blackmon at (719) 576-7404. Sincerely, '.1 1 /7 M. Celeste Vossmeyer Vice President Government Relations Charter Communications CC: Rich Widmer, Town Administrator Richard Matzke, Light and Power Director Ruben Blackmon, General Manager 3D-3