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PACKET Light and Power 2000-10-12
V leku /EJ TOWN OF ESTES PARK Light and Power Committee AGENDA October 12, 2000 8:00 a.m., Board Room 1. Charter Communications ° Service Follow-up 2. Automated Meter Reading Update 3. Fall River Hydro Plant-Historic Restoration Contract ° Approve Change Order Request 4. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 10/9/2000 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Richard E. Matzke-72,:F':h- I)ate: October 11, 2000 Re: Fall River Hydro Plant-Historic Restoration Contract Change Order Request BACKGROUND: The Town negotiated a contract amount of $3 88,688 with R.C. Heath Construction Company for the historic restoration ofthe Fall River Hydro Plant, operator's residence, and visitor's center. The contract was awarded in June of 2000. We have received the following change order requests from R.C. Heath: Install sprayed insulation @ Visitor' s Center $ 861 Install sprayed insulation @ Operator's Residence 940 Install connected security system 4,205 Replace clay sewer line 7,480 Total $ 13,486 BUDGET/COST: The total estimated project cost is $568,815, which includes a construction estimate of $410,000. These change order requests raise the contract amount to $402,174. RECOMMENDATION: These changes were not foreseen prior to construction but have been performed with staff approval. The Light and Power Department recommends that the change order requests totaling $13,486 be approved. REM 3-1 -\DOOM i Ix O-NAMO- ~00 ! , 151 ME N 11 1 =r· booo,O, Or- 94- 91- ~C) U-1 i e- i N ' 1- ' 8 1 Yl 11 0 1 h tlth If- 'h: c. O- O. 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I X 1,1.-X.XI Er#g13:r· .- 2·44.0#bt.fi\?·,d·?x~¢¢~v\~ ·:·<··c ·. xx·-1. 1 1 . . I. /-4. . . . I r | . I . J J.+ %- · . I ./ O 4,· -0.Nl I I .1 I-- F--r • · 3 1 I 1 44.- ' i ~+0'2'.2.0666.62£2*2.2,2 NA¢94\>4·· .:*co 1 1 1 6/....2~2/6 .., I e.-heag~,k--4-h1dh*.0amd~% 4. k . I . 4 :- ".,4 1/7 'I 1.- - 1 ! -~-': h<»NYLY«9~,6:x~»»·06>69'«4 1 e 4- · le ' - ..9 4. . ' 11(144+ - -' 1. c - ¥ 2. En - fif r. .A - A. ·~- . e.. 44 1.2 ($) 931¤S X1H1NOW /2.2/-*3 1 2 . ~ - 64"1- s k I F 7 . Z. .. .A : I . d. ' I F I. 10/10/2000 -- I. 900 2. ARN , des 5 1„ 7 Inr uer ESTES PARK LIGHT A ND POWER DEPARTMENT '.3 ' ELECTRIC SALES S-8t, 39Vd 9750,000 4000 - . SALEHIST.XLS .. 800,000 : 650,000 -- 24 0,000 - - 000'009 450,000 --'000'09£ 000'00£ - 600,000 . 14 . 1 i. '·E·' .: ..1 s. 1 ..Al''ll . Ap : .7.-1 - . .1 6 1 . 2 . 1 1 ., 1 A 1 --7 . 1 0 2 If=-4 .? . 1 J I 1. 49 1 4% 1- .d f. ' + , '0 3. f. 1 .. . f e 4. - 0 e.. . 0 g ' p - 1 - 1.- 1. ./ , I. I / 2 I )- ~ r f. . I * . 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Matzke~lf·ce Date: October 11, 2000 Re: Old Estes Substation Transformer #2 PCB Disposal BACKGROUND: The Light and Power Department had both Estes Substation transformers tested for PCB content on December 13, 1982. The tests were performed by Westinghouse Electric resulting in both transformers being classified as non-PCB (less than 50 ppm). Transformer #1 was determined to have 12 ppm and Transformer #2 was determined to have 40 ppm. Prior to being transported by U. S. Transfomer, oil samples were taken from the main tank and tapchanger compartment of each transformer. After testing these samples at two different laboratories, the main tank oftransformer #2 was determined to have between 63 and 72 ppm PCB content which now classifies it as PCB-contaminated. U. S. Transformer is not licensed to handle PCB materials and cannot accept transformer #2. (Serial No. 6993148) BUDGET/COST: The Light and Power Department requested quotes from two vendors licensed to . dispose ofPCB materials. The quotes were as follows: TW Services Oil Disposal (4508 Gallons) $ 9,979.04 Transformer Disposal 20,419.75 Total $30,398.79 Safety-Kleen Oil Disposal $ 5,940.00 Transformer Disposal 9,200.00 Total $15,140.00 Both proposals include complete destruction of the transformer, so the Town will have no future liability regarding this transformer. This cost is not in the budget because it was not anticipated. There is ample funding remaining in the new Estes Substation project to cover this cost. This will also negate the sale ofthe transformer to U.S. Transformer for $12,500. This was considered to be an emergency situation and the Light and Power Department accepted the proposal from Safety-Kleen at a cost of $15,140. At this time, the oil has been disposed of and the transformer shipment is being scheduled. REM 4C-1 DataPac Itron MAMR Update . OVERVIETV 1. The DataPac will react up to 5,000 meters per day at 30 to 40 MPH 2. Output is 10 watts versus 1/10 watt out ofthc Handheld 3. Range is from 1,500 to 10,000 feet 4. Full duplex unit (it both transmits and receives simultaneously) 5. Small version of the Data Command Unit Public Service Company Uses + FEATURES AND BENIFITS 1. Components consist of System Control Unit, Radio Frequency Unit, and Tralisinit/Receive Antentia 2. Touch Screen Technology, Data Acquisition Computer, Route/Reading Disk Drive 3. Safely 4. Collsistent Billuig Periods 5. Weather is less problematic 6. Access problems arc mitigated 7. Staffsize stability 8. Tamper Detection + APPLICATIONS 1. Read Electric, Water, and Gas Meters + SPECIFICATION 1. 956 MHZ Frequency (unique wake-up lone for our utility) 2. Support provided by Itron/MVRS service contract (same as our handhelds) . PRICING 1. $24,600 . On-Line Delivered June 30,2000 First reads for billing July 6,2000 t.3 - ¢ 7 Approximately 8500 Electric Meters in system 1. 2600 Meter's with ERT module's 2. 500 Meter's that are Power Line Carrier Approximatelv 4500 Water Meters in svstem . W 1. 600 Meters with ERT module's ,L n.· ...-969'W«r . LO e'c4, 349. 2 +1 %115 h A CD LO H M CN = O L sepes m Route 27 SJH =IN .H SJH iens!A -4 I . 1 . . 4, M 6 41~ -44- ...,2-1-1.4 7..7:9.p· ) j ..t - \ 1 1 1 1 Lf)91-(9GI „- 0 L sepes O 1*kr.'M, Route 33 s]H =lEi H"H SJH lens'A MIll!94~ -f "* .· m.. 7 I ~1 . 1,4729. ''. , LO LO R i lilli\\\ i -6 f« 7 1 Imp, 1 '14141 XF? 11/ ' -fgM .4 i '79»2 / 17.r -' -I. - - I -:W./*.r,·- - LO , -k-1 1. /,1 :.. 1 ? , g,im 4.&22. NAA•.w.. 4, i ·· 51 - Lf)(9Lf)(\ILD=LOO C.5 0.4 r.- 0 L saVes O Route 25 /1,75 SJH 3B S]Hiens!A 1·72~· -... 9'3*10•.4/ 99,»3 41-4*a 11141'F u.- ..~. .~-'. .. ...ike:. A-k..ti~Ge' - 1 . =NEK 91«111«111 LO CO LOGI LO T- 6- II LL E CE £ Ia 0 0 02 C El' ~ * :&1/ I L E O LO 0 0 - 9 4 - 4., 1 C.) #...Di- D -25 ,- EN J C 08 7- 0 5- OLOO 00 C\I C\1,- r- arison New ute 27 ( Book's SJH Iens!A O 91% SJH oede a :lEi H H L .,0 '.1 2" 1 2%/ \ 1 4%79; S 22· b ~ i Lf) *S r- 4 / 3% -2.:·46-. .'· ~-itit· -430?7 - I · CD 444. 2-~-- 41 CD 91- N r- 0 . L se!.les m Route's 4&5 SJH =lEi H H sJH lens!A ~41- m--1 -1- I. t¢5 44 i k. CD Al. I Wi.-. I..%.I <D \- t 1 1 COLOWMCNI-0 Comparison New Route 4 4 5 Combined) oedejecl =IN iens!A SJH SJH TOWN OF ESTES PARK Light and Power Committee Revised AGENDA - November 9,2000 - 8:00 a.m., Board Room 1. Olympus Hydro Project ° Brian Moeck 2. Fall River Hydro Museum ° Education Grant-Charter Communications 3. Replace Compressor Truck ° Authorize Vehicle Purchase 4. Stanley Village Shopping Center ° Christmas Lighting Request 5. Reports A. Fall River Hydro Plant °Restoration Grant Update B. Plane River Power Authority C. Financial Report D. Project Updates ° Old Estes Substation Switchgear Removal NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 11/5/2000 Revised 11/7/2000 1 PLATTE RIVER POWER AUTHORITY Estes Park • Fort Collins • Longmont • Loveland November 3,2000 Ms. Lori Jeffrey, Chair Estes Park Light and Power Committee VIA EXPRESS MAIL 970/577-3588 170 MacGregor Post Office Box 1200 Estes Park, Colorado 80517 Dear Ms. Jeffrey: Recently, there has been a renewed interest in placing a low head hydroelectric power generation facility at the base of Olympus Dam. The concept for such a facility has been studied for a number of years, and, in fact, Olympus Dam was constructed with the capability of adding a hydro unit. Over the past several months, members of the Estes Park Light and Power Staff, the Platte RiveK Staff, and Dr. Richard Smart, an interested citizen, have been evaluating the feasibility of such a facility. A study recently completed by Platte River staff concludes that such a facility may now be feasible. The purpose of this letter is to appraise you of the current concept for a low head hydroelectric facility and to seek your input on the desirability of moving forward toward its ultimate construction and operation. The concept is to design, construct, and operate a small hydroelectric power plant on the outlet works of Olympus Dam. The powerhouse and facility would be located on the North bank of the Big Thompson just below Olympus Dam. Unit size would be approximately 130 kW which would produce an estimated 802,030 kWh per year. This is enough energy to supply the annual needs of approximately 103 households. The estimated project cost is approximately $271,000. This would equate to an annual cost of 36 mills/kWh, which includes a 3-mill markup for an operation and maintenance fund. This estimate is subject to revision at the time of construction and, due to the long lead-time for licensing, could be higher. Some of the environmental benefits of the plant would be the offset in the production of "green- house" gases from coal-fired plants. The estimated amounts of these offsets in a typical year would be 911 tons of COz, 0.35 tons of SO2, and 1.4 tons of NOx. With regard to financing, Platte River would be willing to finance the project and recover those costs through its wholesale rates to Estes Park over a 30-year period. Recovery could be through an energy only rate and Platte River would itemize these costs as a separate line item on the town's monthly wholesale power bill. It is estimated the annual capital and operating costs would be approximately $30,000. 2000 East Horsetooth Road • Fort Collins. Colorado 80525-5721 970/,DA-Arrn.,a-a.i--f irg 1-1 Ms. Lori Jeffrey, Chair Estes Park Light and Power Committee November 3,2000 Page Two One option that Estes Park might want to explore is to market power from this project as "green-power" with a wholesale rate about five mills higher than the current rate for power from Platte River. If this were to occur, the average residential customer who subscribes to the program and uses 650 kWh/month would pay an additional $3.25 per month (or 7.33% above the town's current energy only rate). At present, both Colorado State University in Fort Collins and the Colorado School of Mines in Golden are developing a plant design as part of a senior engineering project. This is a valuable service that Platte River and Estes Park will receive at very little cost. There are also some optional educational aspects of the project. Dr. Richard Smart is working with the two universities to develop initial plans for an educational laboratory. This feature could be part of the project at a later date and be funded by educational grants. The laboratory would provide educational opportunities for institutions at alllevels in this region. Inclusion of the educational laboratory would be a decision made by the town. At present this is not included in the project. If it vvere, then the educational enhancements would be added without cost to Estes Park. Based on the recently completed analysis, the project appears to be both technically and environmentally feasible from Platte River's viewpoint. There do remain a number of technical ' and environmental issues that need to be evaluated before the project can move forward. These include the FERC license process, verification of flows and head, a review by the Bureau of Reclamation, and a thorough review of any environmental impacts by affected agencies and the public. Platte River would like input from Estes Park on community interest in this project. If there were favorable interest, then we would take the project to the Platte River Board for approval to proceed with licensing and design analysis. The project would not be constructed until any remaining issues are resolved. With regard to schedule, the project would require approximately two to three years to design, license and construct. We would come back to you with periodic updates on these items as the project develops. I will be available to discuss this potential project with the Light and Power Committee at its next meeting on November 9,2000. If you have questions, I will be glad to respond. Sincerely, ~rian H. Moeck- General Manager CC: Mr. Bill Emslie / Dr. Richard Smart ,-' CF 202.18 - Olympus Hydro Study 1-2 Contact: Gianna Sullivan gsullivan@estes.org www.estesnet.com/museum News Release November 7,2000 For Immediate Release Charter Communications sponsoring In-School Energy Program Thursday Nov. 9,2000 at the Town of Estes Park Light and Power Committee meeting, Ruben Blackmon Colorado General Manager for Charter Communications will present the Town with a $5000 check for an in-school education program. This museum driven program will focus on energy in connection with the Fall River Hydroplant Interpretive Center. The Hydroplant operated until 1982, when it was heavily damaged by the Lawn Lake Flood. The Estes Park Area Historical Museums intent in restoring the Hydroplant is that it become a local educational resource and landmark. In order to glean the most from this historic structure, the museum would like not, only for interested learners to come to it, but for the educational potential to visit the learners. Charter Communications $5000 sponsorship will cover the costs for program development, program rental, marketing, and the purchase of scientific interactive learning tools. Charter Communications has been supportive and enthusiastic about the in-school energy program from its inception. Fueled by the power of advanced broadband technology, Charter Communications is now offering Charter Digital Cable™ to its customers in Estes Park. As the next evolution in home entertainment, Charter Digital Cable is easy to use and offers superior picture and sound quality and more than 120 channels, including 32 screens of movies and commercial-free music channels. Charter Digital Cable and the introduction of other new services are the result of the company's nationwide $3.5 billion upgrade program to build the most sophisticated broadband communications network in the country. "With Charter Digital Cable, customers take an exciting step into the Wired World of broadband technology and beyond what satellite now offers," Blackmon said. "Plus, Charter offers local service and installation because we're a local company. There are no headaches from having to install a piece of equipment on your roof. All in all, Charter Digital Cable is a great value." For more information call the Estes Park Area Historical Museum at 970-586-6256, e-mail us at gsullivan@estes.org, or visit the Museum's web site at http://www.estesnet.corn/Museum/. The Museum is open Fridays and Saturdays from 10 am to 5pm and Sundays from 1pm to 5pm. ##### 2-1 TOWN OF ESTES PARK Inter Office Memorandum November 6,2000 , To: Light & Power Committee From: Richard Matz.ke ul--, Dave Ma~~ Subject: 2000 Light & Power Department Compressor Truck Replacement (933.24) Background: The Light & Power Department has requested the replacement of the Compressor Truck (933.24--1985 Ford one-ton 4x4 truck w/under deck air compressor). This tracie-in vehicle is 15 years old with 64,800 miles/3,139 Hours. This vehicle is within the parameters of the vehicle replacement policy of 14 years or 2,500-3,0()0 hrs. • Light & Power Departments 2000 budget includes $66,000 for the replacement of this vehicle. Budget / Costs: Estes Park Auto Mal] : $72,437.00 Ford F-450 4X4 W/Compressor & Truck Body -$ 8,500.00 Less Trade-in (1985 Ford F-350 4x4 933.24) $63,937.00 Bid Price Spradley-Barr Ford : No Response Garnsey & Wheeler : No Response Cost: $63,937.00 Budget: $66,0()0.0() Recommendation: The Light & Power Departinent requests approval for this vehicle replacement. The Light & Power Department / Fleet Department recommends approval of the bid from Estes Park Auto Mall and requests approval to purchase a new Ford F-450 4x4 Tnick W/Under Deck Air Compressor, Truck Bed and Tool Storage Bins from Estes Park Auto Mall for a cost of $63,937.00. 3-1 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Richard E. Matzke-;M-rK"- Date: November 8,2000 Re: Stanley Village Shopping Center Christmas Lighting Request BACKGROUND: The Town and EPURA have received a request from Stanley Village Shopping Center to provide seasonal lighting in the Ponderosa Pine trees west ofMcDonald's similar to the lighting traditionally furnished by the Light and Power Department in the downtown area. We met with representatives of Stanley Village Shopping Center and Wil Smith, from EPURA on site to review the request. There is no permanent electrical wiring in the vicinity of the trees to power the lights, so a temporary electrical extension, which would be removed after the lighting season, was proposed. Wil Smith offered the opportunity to Stanley Village to request a streetscape project in the area which might incorporate tree outlets. BUDGET/COST: The cost of the temporary electrical extension is $750, including $250 to wire temporary outlets and $500 in Light and Power Department labor and equipment costs. We have a proposal from TA Enterprises, our Christmas decoration contractor, to install and maintain lights in eight trees for $1,843.61. The 2000 budget for Christmas lighting ($50,000) can support this request. We have asked Stanley Village to provide 75 strings of lights for this project ($500 estimated cost). RECOMMENDATION: The Light and Power Department 1-equests that the Town Board consider honoring this request for the 2000 to 2001 season and that the Light and Power Department furnish the temporary electrical extension at an estimated cost of $750 and that the Christmas decoration installation contract with TA Enterprises be amended by $1,843.61. The Light and Power Department suggests that this offer be made subject to Stanley Village providing the light strings. The Light and Power Department also suggests that we await EPURA's recommendation on Stanley Village's streetscape request prior to committing to lighting projects in future years. 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' CL#. i .' - ($) Sa-IVS 3.1.Va 01 MVBi-· „. 2-4 ,. I - I . 4• T..4 1 ZQ / e. 1 , SALEHIST.XLS 11/7/2000 ~ ESTES P R LIGHT AN WER DEPARTMENT ,30..r .. ' , 5 a ¢ AON » 100 . f des -BnV ,.4 | unr Jdv r' 38'Al 90=11 uer -0.93% 2000 YTD ~ VS 1999 1'-1 9-89 39¥d .*21 - i=, Charter WrjECE [1 V E Rll V COMMUNICATIONS' A WIRED WORLD COMPANY 1 7! ; W N , 2 f-~ .3 '11 ?i November 6,2000 £ T NOV 8 2000 ~117 ) - Town Administrator Town Of Estes Park <c: 4 0 1' )& P.O. Box 1200 2,11 / Estes Park, Colorado 80517 Dear Town Administrator, I would like to inform you of a notice that was included in our customers' November billing statement. It concerns the proposed settlement of a nationwide class action lawsuit involving the fee (hereafter "late fee") charged to our cable customers when they fuil to remit payment in a timely manner to Charter. As a franchise official, it is possible you will receive questions from your community members, so I would like to provide you with a short explanation. Charter Communications, like other cable operators, charges a late fee to customers who do not pay their cable bills in a timely manner. This is a common industry practice, and we feel it is the best way to insulate the vast majority of customers who do pay their bills on time from the costs associated with collecting from those who do not. A number of class action lawsuits were brought against Charter (and other cable operators) with respect to these late fees. In the interest of avoiding the expense associated with litigating the issue, Charter has agreed to settle these cases. The settlement contains three major components: (1) Charter will not implement its previously announced standardization of a $5.00 late fee; (2) Charter will standardize its late fee structure whereby $2.95 will be imposed approximately thirty (30) days after a bill is delinquent. At forty-five (45) days, an additional $2.00 will be charged. After a year, that amount will be adjusted to $3.25 and $1.70 respectively. Also, in the second year, if the customer has already been assessed one late fee, the late fee increases to $3.25 at thirty (30) days and $2.70 at forty-five (45) days. This new late fee structure will be followed unless state or local law or your community's franchise agreement provides otherwise; (3) All current customers who have paid at least one late fee and file a timely Proof of Claim postmarked on or before February 5,2001. The Selection of Benefit form entitles our customers to select (subject to availability of the service in the cable system) one settlement benefit listed in Table A and one settlement benefit listed in table B as indicated on page two o f this letter. P.O. Box 13261 • Ft. Carson CO 80913 www.chartercom.com . tel: 719-576-7404 . fax: 719-579-8231 1 Continuation Sheet (Charter Communications Late Fee Settlement) to Franchise Officials, Charter Communications Colorado Systems, dated November 6,2000. Table A 1. One free month ofbasic digital. 2. 50 percent off one month subscription to Pipeline. 3. Two free pay-per-view movies (if customer has addressable converter). 4. One free month of premium channel, including HBO, The Movie Channel, Cinemax or Showtime. 5. Two free months of the Cable Guide. 6. Twelve free months of wire maintenance. 7. One free month of Internet TV. 8. One free month of digital Cable Choice. Table B 1. Free installation ofbasic digital. 2. Free installation of cable modem. 3. Free installation of additional cable outlet. The Court has scheduled a hearing for December 21, 2000, to decide whether to grant final approval of the settlement. Again, the options under Table A and B are subject to availability of the service in the system that serves your community. Charter Communications believes it has been fair in its practice of charging late fees. However, as part of the settlement, we are happy to pass along these benefits to our cable customers. If you have any questions regarding this matter please do not hesitate to contact me directly at (719) 576-2387 Very truly yours, I / 11 General Manager Charter Communications 2