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Home My WebLink AboutPACKET Light and Power 2000-08-10TOWN OF ESTES PARK Light and Power Committee AGENDA **REVISED** August 10, 2000 8:00 a.m., Board Room 1. Charter Communications-System Update Â° Ruben Blackmon 2. Light and Power Department Policy and Procedure Manual Proposed Revisions Â° Disconnect/Reconnect Charge for Large Services Â° Maximum size for standard single-phase service Â° Summer rental deposit policy 3. Fall River Hydro Plant-Historic Renovation Â° Approve Interpretive Exhibit Contract 4. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. 440 REM Prepared 8/7/2000 Revised 8/9/2000 Proposed additions to the Policy Manual are underlined and in red: I. LIGHT AND POWER Service Available Unless stated otherwise in the rules and regulations pertaining to specific electric - rate schedule&, electric service supplied will be sixty-cycle alternating current as follows: Single Phase Maximum Service (ami)s) 3-wire, 120-240 volts 400 3-wire, 120-208 volts 200 Three Phase 4-wire delta 120-240 volts 200 4-wire wye 120/208 volts 4-wire wye 277/480 volts Exceptions to the above service guidelines must be evaluated and approved by the Light and Power Department prior to construction. The Department reserves the right to specify the phase and nominal voltage at which service will be supplied and to serve at different voltages where distribution is made at other nominal voltages. (Prior code Â§7.3-2; Ord. 366 Â§1(part), 1969) DisconnecUReconnect Charge In the event of disconnection by the Town for any cause, and after evidence is submitted that the cause for disconnection has been corrected, electric service may not be restored until payment of a combined disconnection and reconnection fee of thirty dollars ($30.00), unless said reconnection shall be requested and performed during non-business hours of the Department, in which event the combined disconnection and reconnection fee shall be sixty dollars ($60.00). Disconnects for large electric services that require construction in addition to removal of the meter will include a time and material charge along with the combined disconnection and reconnection fee. The non-business hours of the Department are defined as between the hours of 5:00 p.m. and 8:00 a.m., Monday through Friday, weekends and any federal holiday or holiday observed by the Town. (Prior code Â§7.3-4; Ord. 366 Â§1(part), 1969; Ord. 18-80 Â§1,1980; Ord. 13-83 Â§1,1983) 2-2 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Richard E. Matzke- 2.21- Date: August 9,2000 Re: Light and Power Department Policy and Procedure Manual Proposed Changes BACKGROUND: Maximum size for standard service-Our existing standard has no maximum size for various types of electric service. Good engineering practice would be to limit the size of some types of service and transition to a more appropriate service for larger electrical loads where available. Disconnect/ Reconnect Charge for Large Services-Our current manual provides standard disconnect/reconnect charges for all electric customers. Larger electric services require additional equipment and personnel to perform a combined disconnection and reconnection. This change would allow us to recover these costs. Summer rental deposit policy. This change would provide a more lenient deposit calculation for summer rental properties. BUDGET/COST: There is no significant impact on the budget or operating costs anticipated. RECOMMENDATION: The Light and Power Department recommends that the proposed changes shown on the following pages be approved. REM 2-1 1. If two or more notices of discontinuance and/or returned checks are received on this account in any twelve-month period, the Town has the option to require a cash deposit. (d) Types of Deposits: (1) Residential: When an account is established and billed under the residential rates, the deposit amount is set at $185.00 for an all-electric home and at $75.00 for a home that is heated by natural gas, propane, etc. Residential deposits will be retained by the Town for a minimum of two years. (2) Commercial: When an account is established and billed under the commercial rates, the deposit will be set at the total of the three highest months' utility bills out of the previous twelve months with a minimum of $150. If the usage of the commercial account differs greatly from the previous account usage, the Town reserves the right to estimate the expected amount of bills based upon other similar-type accounts. Commercial deposits will be retained by the Town for a minimum of three years. The manual currently reads as follows (underlined in red): (3) Short-term Rental Deposits: For those properties that obtain a short-term rental license and are converted to the commercial rate, the deposit policy will be: a) The owner of the property will be required to provide a commercial deposit as defined above: b) If the property is leased for a period that exceeds 30 days and the utilities are transferred to the renter' s name, the renter shall provide a residential deposit as defined above. The property will be charged a commercial rate for all Town provided utilities. The utility office staff will have the option of waiving a deposit based upon payment history for existing customers that convert their property to a short-term rental. The proposed change is as follows (underlined in blue): (3) Short-term Rental Deposits: For those properties that obtain a short-term rental license and are converted to the commercial rate, the deposit policy will be: a) The owner of the propertv will be required to provide a commercial deposit equal to the usage from the months of July and August. with a minimum amount of $150.00; b) If the property is leased for a period that exceeds 30 days and the utilities are transferred to the renter's name, the renter shall provide a residential deposit as defined above. The property will be charged a commercial rate for all Town provided utilities. The utility office staff will have the option of waiving a deposit based upon payment history for existing customers that convert their property to a short-term rental. 2-3 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board of Trustees From: Richard E. Matzke -pepÂ» Date: August 9,2000 Re: Fall River Hydro Plant Interpretive Exhibit Contract BACKGROUND: The Light and Power Department has received a proposal from Chad DeVore, ofthe Resource Connection to design and furnish the interpretive exhibits for the Fall River Hydro Power Plant Museum for a cost of $110,000. The Resource Center is recommending that $28,000 be funded in 2000 to allow completion of design and ordering materials. The Town awarded the construction contract to R.C. Heath in June 2000. Estimated completion date of construction is October 31, 2000. BUDGET/COST: The total cost of the Fall River Project, including interpretation is $568,815. The anticipated budget for interpretation was $125,000. When the construction contract was awarded, the Town Board agreed to amend the 2000 budget for the Fall River Project to $400,000. The Fall River budget would need to be increased to $430,000 in 2000 to provide the recommended $28,000 funding this year. RECOMMENDATION: The Light and Power Department recommends that the interpretive exhibit contract be awarded to The Resource Center for an estimated cost of $110,000 and that the 2000 budget for the Fall River Hydro Plant be increased to $430,000. REM 3-1 AUG- 8-00 TUE 3:42 PM NTRL RESOURCE CDIRECTION FAX NO. 303 697 5885 P. 1 Price Proposal to tile Town of Estes Park for Exhibits - Fall River Hydroelectric Plant 8/9/2000 Action and Cogt All actions and deliverables described below will conform and adhere to the Concept Plan for Exhibit Development for the Fall River Ilydroelectric Plant developed for and presented to the Town of Estes Park, on or about June 10, 1999. Action Cost 10 Final Planning and Preliminary Design 1.1 ProjecI Initiation, Site Familiarity $3,000 Visits for Project Team, Update Concept Plan, Coordinate with Construction Activities, Seek Client Approval of Concept Plan Updates Through Informal Re;â‚¬ew and Edit. 1.2 Conduct Story Content and Graphics $7,500 Research, Complete Preliminary Exhibit Design Renderings (proposed Text and graphic placement), Video and Audio Ston-board Development, Develop Text Outlines, Develop Graphic Needs List (Photographs and Arrwork) 1.3 Present Preliminary Exhibit Designs $2,500 for Client Approval/Comments. Finalize Artwork and Photographic Needs. Locate Photographs and Reference Materials for Artwork 2.0 Final Design, Artwork, and Tcxr 2.1 Incorporate Client Comments on $3,000 Preliminary Exhibit Designs and Finalize Designs. Present Final Designs for Client Approval. 2.2 Prepare Anwork for Client Approval. $8,300 2.3 Prepare Draft Exhibit Text from $3,700 3-2 ,AUG- 8-00 TUE 3:43 PM NTRL RESOURCE CONRECT]ON FAX NO. 303 697 5885 P 2 Outlines Completed in 1.2. Submit for Client Review and Comment. Prepare Final Exhibir 'TeXt. Submit for Client Review and Approval. - Total for Sections 1.0 & 2.0 $28,000 3.0 Fabrication/Installation 3.1 Prepare Preliminary Designs of $28,500 Models and Conference 'Table for Client Review and Approval. Finalize Designs. Construct Turbine Model and Conference Table w/Benches. 3.2 Scan Photographs, Shoot Artwork and $2,500 Scan Images, Finalize Placement in Exhibit Component8. Present to Client for Review and Approval. 3.3 Fabricate Exhibit Panels $15,500 3.3 Dcaign and Fabricate Casework $12,100 (Exhibit Panels, Light Boxes, and Reader-Rails). Inspect with Client for Approval and Acceptance. 3.4 Design and Fabricate Mounting $3,400 Frames for Interpretive Labels. Inspect with Client for Approval and Acceptance. 3.3 Produce Video and Audio Segments. $12,500 Present to Client for Review and Comments. Prepare Final Production. Purchase Video Playback Units and Monitors, and Audio Playback Devices. 3.6 Procure Mannequin, Clothing, and $2,500 Stool 3.6 Install All Exhibit Components in $3,000 Building. Conduct Final Walk Through With Client IO Accept Exhibits. Total (All Exhibits) $110,000 3-3 I Â· . . 214 . - L,~- 1 ' , # 00 0 0 7 h . - 6.-g g O % 19 /9 ~ - 4 .....4. . R.:' I fj 9 +2 141 f i i i - 1. 1, - .... 9 Â· Â·: Â·f*Â·4: . 4 . ... . t ... .. - - .. . . .1 ;- 1 ...j:..: - . { J . A i 4 ' 5 ... 1. .60-4 - . I .. 1. . 7 0 r : .-â€¢ . .15 , A I t. ./ - t i i.1 ... 0 .:* I -7 -Â· A ..1 - .. 1 - 1 \ .V: k .1 1 h# Ul- ./ 4, LL O . 9,1. *...1 , . 1 - t. 1 z .. 1 AE.. fl . ~ , 1 / 19 ..f , , i ! , 1.. AOf> - . . I. 7-9Â· ./.,4 Â· . 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