The URL can be used to link to this page

Home My WebLink AboutPACKET Light and Power 1999-12-09r TOWN OF ESTES PARK Light and Power Committee AGENDA ~ December 9, 1999 8:00 a.m., Board Room 1. Wind Energy Program Â° Approve Turbine Commitment 2. Telephone System Upgrade Â° Authorize Amended Budget Expenditure 3. Estes Substation Trenching Contract Â° Approve Change Order Request 4. Christmas Decoration Installation Contract Â° Approve Change Order Request 5. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 12/3/1999 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke -X- 1.4- Date: December 7, 1999 Re: Wind Energy Program Authorize Turbine Commitment BACKGROUND: Platte River has requested funding for two additional wind turbines in their 2000 Budget. Platte River staff anticipates ordering these units following approval of the budget at the December 16, 1999 board meeting. Estes Park has the opportunity to participate in one quarter of one of the proposed units. This represents approximately 400 customers committing to 100 kWh per month. To date we have had 35 customers express an interest in wind power with very little publicity. Assuming that these units are ordered in December, wind energy would be available as early as September, 2000. During this time, we would promote the program with bill inserts and brochures displayed in the office. When the units become available, Platte River will begin billing the Town for approximately 40,000 kWh per month at $0.024 per kWh or $960. BUDGET/COST: This is not a budgeted expense for 2000, but the anticipated cost for the months of September through December is $3,840 and will be offset by revenue from customers participating in the program. RECOMMENDATION: The Light and Power Department recommends that we participate in the wind energy program and follow up with a letter to Platte River committing to one quarter unit. REM 1-1 C.IN#NOT OCAViLCO .LU'â€¢21V Â£42 JOLL VI 1- WIND ENERGY PROGRAM Presented to Town of Estes Park Light and Power Committee December 9,1999 Platte River 11 III'7 1 Power Authority Why Wind Energy? * Customer Service: . High environmental awareness & interest . Apparent willingness to pay Â» Technology Advancements - "Local" Wind Resource Â» Opening Markets & Customer Choice 3- Resource Planning 1 Â»Â©4/ LNLKer bLKVILLO itjÂ·Uf V-Â£Â£3-JoÂ£Â£ Wl-u VI . a 1 \1J/ 2.f:i,s~ History mr:Aidir- 1994 -- Resource planning public process 1995 -- Foot Creek Rim (WY) investigation 1996 -- Fort Collins Pilot program initiated 1997 -- NAE selected as developer / supplier 1998 -- Platte River acquired Medicine Bow site 1999 -- Tariff established for Owner Cities -- Sales agreements with MEAN & TSGT -- Purchased / installing five new turbines \,1/ ed: : ; 'iniÂ»-Â· CO Utility Wind Programs /15.f. ATIM 1-,1-*-=-==-.0&*22)111;4,2.-7 : Â· 1.=GORE,08â„¢- Utility Supplier Date Customers Size Fort Collins PRPA Apr-98 500 1.2 MW PSCo PSCo Jun-98 12,000 15.8 MW Holy Cross PSCo Oct-98 700 1.8 MW CO Springs PSCo Mar-99 400 1.0 MW Loveland PRPA May-99 200 0.2 MW Longmont PRPA Oct-99 320 0.2 MW Fort Collins PRPA Oct-99 500 1.7 MW Tri-State PRI?A Oct-99 N/A 0.7 MW Aspen PRPA Oct-98 N/A 0.7 MW 2 =.ASâ‚¬ 6-4.L..V I .- '.W --- W W.- -- \1/ CT I !-f;-â€¢-Â· CO Customers Ojfered Wind fif 10% 11 Offered D Not Offered 90% Pricing 75 *50-- -1---1--1--1 25 0 EWEB CO Springs Tri-State Holycross Aspen Platle Cities 3 C IN C & U 1 0Lf\ViLLe 12â€¢21 V LL-1, -'~LL -W .- ..WIVW- I .V- 1 Current Project --7- A 2 f e B. CD Phase n 0 e Boeing el U Prevailing Site Wind ~ Â¥ Future Scope 4.r A e Â®!e e 0 / 1 e e e e.- ----- -. le j 63 ' I 1 e 1 Potential \ 49 Expansion Boein9 Prevailing e Site wind E e Â¥ 4 1 mile C iN G / 0 1 OCAVILCO 12'â€¢ Pf V Â£42 .JULL 1/Lv V' -4 . I. I .- . V. .V ). 4 .4 .r Lifetime Availability 100% - 97% 90% Ave. 80% 70% 60% 50% 40% 30%11_ 20% 10% 0% - -... - wri WT2 Wr5 WT6 WT7 Wr8 WT9 1, Actual Unit Production (Historical Esfimate vs. Actual) 4,500 i 4,000 /9- ~ 99% 3,500 ,3 3,000 2.500 ~ . A 2,000 1 1,500 Gear Problem 1,000 500 7x MJJASONDJPMAMIJAS - Historical *-.Â· Actual 5 Energy Generated (MWh) r sw r - 1-, I -19 --- ---- - W . /- I - - - ..4 \.j Ai, =5 -2,=S.---r Lessons Learned Â» Small developers are a challenge Â» Wind business requires commitment Â»- Turbine performance near expectations Â» Willingness to pay is key issue Â» Public generally views effort as positive Â»- Valuable part of resource mix * Customer interest . Positioning for future 1 - 1 n.il~%1.,p *n /14. 77,1,1,-n Al LUUB.,.6 .V U..2 1 ."" c - Deregulation legislation - Global warming legislation Â» Value of capacity Â» Transmission constraints * New market potential ,. Site expansion %.\.;11/ 0,/ M> TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke70272- I)ate: December 8, 1999 Re: Telephone System Upgrade Authorize Amended Budget Expenditure BACKGROUND: Attached is a memorandum that was introduced at the June 1999 Light and Power Committee meeting. The committee favored the telephone system upgrade as proposed, but chose to postpone the purchase until the budget review process was complete. The project was included in the 1999 amended budget. BUDGET/COST: The amended 1999 budget includes $44,928 for this project. The Light and Power Department has received an updated proposal from Executone for the system upgrade and the total cost is unchanged at $41,264.71. Additionally, we have received a proposal from ICG Communications to provide telephone service at a monthly cost of $798. Our present monthly cost from U.S. West for 22 trunk lines and five off premise extensions to the Elm Road shop area is $1301.22. RECOMMENDATION: The Light and Power Department recommends that the telephone system upgrade be purchased from Executone Information Systems at a cost of $41,264.71 and that the telephone service be switched to ICG Communications. REM 2-1 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matike--27-2 7. Date: June 9, 1999 Re: Telephone System Upgrade Authorization to Purchase Upgrade Authorization to Amend Budget BACKGROUND: The recent improvements to the Municipal Building telephone switch replaced the computer which supports the Town's voice mail system and upgraded the voice mail software to the current version. These improvements made the telephone system year 2000 compliant and protected our investment in telephone equipment. The capacity and functionality of the system are pretty much the same as when the original system was purchased. The payment from Platte River for the fiber optic lease agreement with ICG provides funding to make improvements to the Town's telephone system that also make use ofthe fiber optic system. Some of the desired improvements are incoming Tl capability to provide additional truck capacity, digital Tl connection to Elm Road shops to provide centralized voice mail, and direct inward dialing (DlD) telephone service. BUDGET/COST: The telephone system upgrade does not appear in the 1999 budget. The fiber optic lease payment of $44.928 has been booked as Light and Power Department revenue, but a budget amendment is required to provide spending authority for these funds. The Light and Power Department has received two alternate proposals from Executone to upgrade the telephone system. Both proposals include replacing the telephone switch at the Light and Power Service Building with a switch capable of the Tl digital connection and centralized voice mail. This will allow elimination ofall existing leased circuits from U.S. West between the Municipal Building and the Elm Road shop buildings with ample capacity to support additional users over the digital connection. The Elm Road switch replacement will make use of the existing Executone desk phones in the Light and Power Service building and provide 16 additional desk phones for offices in the Light and Power Service Building, Fleet shop, and Water shop. The installed cost ofthe Elm Road switch replacement is S 1 7,616.25. (Continued on page 2) RECOMMENDATION: The Light and Power Department recommends that the 1999 budget be amended to include an additional $44,928 under Light and Power Capital Communication Equipment to fund the Telephone System Upgrade. The Light and Power Department also recommends that proposals from Executone for expanding the Municipal Building telephone switch and replacing the Elm Road telephone switch at a cost of $41,264.71 be accepted. REM 2-2 BUDGET/COST (Continued) 1 One option for the Municipal Building switch involves upgrading the existing System 228 to accept an incoming Tl digital trunk line and the digital Tl connection to the Elm Road switch. This option provides the desired improvements discussed above but leaves no room for additional incoming trunk lines, internal extensions, or offpremise extensions. The cost ofthis option is $9,848.85 The recommended option for the Municipal Building switch involves expanding the System 228 to a System 432 and making the provisions listed in the above option. This option provides the desired improvements and has capacity for additional lines, internal extensions, and additional lines to other Town facilities. The cost ofthis option is $23,648.46. 2-3 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke-7ZZ/2-0 Date: December 8, 1999 Re: Estes Substation Trenching Contract Approve Change Order Request BACKGROUND: The Estes Substation trenching contract was awarded to A-1 Excavating, the low bidder at a cost of $114.223.52. During the project, the Light and Power Department requested the contractor to install two additional 10x 10 concrete vaults that were to have been installed by Platte River's general contractor for the substation project. Also during the project it was discovered that it would not be practical to reuse the existing underground crossing'of Highway 36 at Stanley Avenue. The Light and Power Department requested a proposal from the contractor for a new underground crossing of Highway 36 at Stanley Avenue using four-six inch conduits. BUDGET/COST: The 1999 budget for the Estes Substation underground circuits is $300,000. The original contract amount was $114,223.52. The change order request is $12,218. RECOMMENDATION: The Light and Power Department recommends that the change order request from A-1 Excavating for $12,218 be approved. REM 3-1 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke-77. F 9"- I)ate: December 8, 1999 Re: Christmas Decoration Installation Contract Approve Change Order Request BACKGROUND: The 1999 Christmas Decoration installation contract was awarded to TA Enterprises, the low bidder at a cost of $41,200. The original scope included installation of twinkle lights in 150 trees downtown. At the beginning o f the project, Light and Power staff identified and marked approximately 135 trees. During the course of the project, some of the markings were removed and part of the trees were decorated based on the contractor's recollection of what had been identified at the beginning. A count of the trees actually decorated was performed with the contractor and the total was determined to be 172. The trees decorated are pretty much the same as 1998. BUDGET/COST: The cost to decorate the additional 22 trees at unit cost of $108.71 is $2,391.62. We also have an invoice for repair of four rebar trees totaling 324.12. The 1999 budget for installation is $50,000. The revised contract amount is .$44,815.74, including the $900 change request approved in November for maintenance of the twinkle lights after January 1. The new total is less than the second low bid of $46,500 which included only 150 trees and no maihtenance of the twinkle lights after January 1. RECOMMENDATION: The Light and Power Department recommends that the change order request of $2,715.74 be approved. REM 4-1 ......... ...... ............................ 0 Z M < 0: 5 < LU 0- 0 e ok W W 0 > LU O U- 0- O LU SI OO 1- 05 D 1 ggE C) O C O 0 0< MM WalSAS ............. .......'.... ............. ................ ............. I. ................ '4%8*%83*R*8*%698$*SMS*$$*668%:%8Â§6**iss*%8%8%8*S E ................ ...'............... ................... ............' ............. Â·Â·Â·Â·Â·Â·Â·Â·Â·Â·Â·Â·Â·IÂ·Â·Â·Â·Â·Â·Â·Â·Â·Â·Â·Â·Â·1Â·Â·Â·Â·Â·Â·Â·Â·..... ............. Ii:*55%523334~29*3*iIRitiListuiS~~ta~i*~ktÂ»k~kkii*%&iik 2 ............. ............. .................... .................................. ............. t*&%**k*ii*kk**ka*kkakkk%4*kk**:ki@ 3 .................................. ............. ............. ............. ........................ k*%%%%*kkekkkÂ»kkk****%6*%%%%**%8:*%64 & .......................... ............. ..................... ................................... 1%6$*%44%%4%4**:**&%44%48Â§42%**Â§68%Â»%4 ..................... t~bris##~~6~.Cli~~.~r~.FOU.~/~~AV~rs~~6~~3kE~~f#6 * ...................... ............. 0.:::::::::43%0#F.ZI'.ikkA**:*R*&*$*Sk.'#,04>kk**S**9Â§$* 1# ............ <555:2222<<:56:5565:2<2<22:565555:I~I.-~-55.-2---E~ :2 ............ ......................... ..1 .............................. ............ 9 ... L. ................ b2kk*%*9%*kkÂ»kkÂ»akkk%%2kekkkkW&%0840 & .................... ............ ............................... mmwim#11#*lir#twwl*Itil#HI,#~AgzA*ddrw ili ............. '.................... ... I. lili I I lili ............ ............ ....................... .................... 0 1 . 11 HMM A-1H1NOIN . Loadh99 12/6/1999 01997 866 km 666 K m MONTHLY ENERGY PURCHASES Bnv E-89 39Vd 14,000,000 12,000,000 - 10,000,000 8,000,000 000'000'9 - 000'000't 000'000'Z b**Rke*kaiRRak**%4%*$8*%23**k%%%*444*%*%%%4%*kka*kk*ke ......0.3;9}imag#4*44*4;-'wil*Tr .. r. 11.1 .............................................................1 HT)445~*f== lrÂ·~'.C[Inm= ~~,r~, ,u.Â¤:0!~a*E~jAN~, ,#I!2Kcrr-2 L.HIHIHI.imâ€žjiwidid#*WILICK#Ad/<4 ~ .........1 ... 1 1 ...................... I. ~1 -;77-~4 ---99-41.1----- ..46-,41--2.-66-- --=-6 Mz~Z:-:~-~,-1 ,-4-f-~2 4-~ 29&.-IT;,-'1,- ~ *Â·Â·~Â·Â· ~~ Â·Â·Â·~ Â· ~ ~ ~ -xy@9%4*Â§*@@***Wi,rmlim<mgfw 62 kk*%*6*%%*S:%21%4%*%4%*%*****:k 3 ~*kÂ»&**Re*:22**34 Â· EEC.///f//4//~/-4/9/44/Xmg,4 [eer,Â¥.'Fer, 1Â£4=, tiNE23*MEEW f kVRk*%*kkkWS#kkr .... tt:**8*Â§66:R F<VO\\\Â· ~ 0 aBSVHOZInd HMM alA P-Aft' --I..~.rd-452*t72'&'Itl*la '1=- . 1 Loadh99 12/6/1999 01997 9661.0 --- ~ : 000'000'09 666 k m oaa PO des unr ABIN Je V\| qe=1 1999 VD VS 1998 ~ - 000'000'01, - 000'000'01 ENERGY PURCHASES YEAR TO DATE D-EIS 39Vd 120,000,000 100,000,000 80,000,000 - ..... 0Â»Ion*66:0EE:C<-66>rEOEâ‚¬EXON''r,r#~#4'*4'*'*'*'#'*t#'*'kkk#'kk***$$**Â§8***k**$$ 8 ........... .................. .................. J ........................... ............................. MK*255Â«*Â·.,f,fÂ·ffÂ·fo*:fp~&'7 Â»AM,/if/?fti#ti;thillitt,4/hit;OU/~i,ini,/Onmt,;,3. 7, :A#immimi##id~w#**Â§*:*%&2Â§ 2 ......... ......... 1 1 ..... ......... C ......... ... 4*.tâ€žxÂ»,iÂ«i,411,<CricÂ«fick.tricÂ«C<64 0 Â·Â·Â·Â· O ...................... .... .................. ..................0 ..... .................................. ......................... skkk***%*******Â§$8@*far . 0 ............................................. ............................ .................................... ...................................... .....................................t*"/$*42*89$99$4%4*66fR*SRE:24*%*44*44 .................. .................. I. ............................................ ......... ......... ......................................... ............................ ..........Â·Â§*%69ik2*%%4%%42*8*kE:%*%&* 3 0 9 .................. .................................... ............................ .................. ............ 4 0 .................. ......................... = 0 ........................... .................. ........................... 1 - .: r' LAF.-'-1: aiN.:9 f:/' 6 Ammt#INVFWFUVHHWHWVT#AW<b::Artl# a ........................... ................... ta.'1*ambX~111.....1.-'.:1.:.... < ........................... .................. ......... .................. ............:.:x N..%.4..i~./.r.###,i~ ./r/.~I//titilikk#k*$* m ........................... .................. ......... .................................. e**kÂ»*kkÂ»4~4***Â§96:Â§ 2 ......................................... .................. F:$:*88Â§**$*Si*%***$**%8%**$**S**Â§*%8****S**Â§18t .~ ......... ......... ........ ($) 93-IVS A-IH.I.NOW Salehist 12/6/1999 01997 866 L 0 000'099 666 L m ESTES PAR IG ER DEPARTMENT Bnv MONTH 9-89 39Vd 800,000 750,000 700,000 650,000 - 600,000 000'009 - 000'094 000'004 000'09Â£ 000 00Â£ ...................... ...................... ............0 Â·Â·Â·Â·Â·Â·Â·Â·Â·- AIM***Rekkk%*:%4%%**:%****68**kikkk*%4%22**%221 ...... Â·Â·Â·-Â·Â·Â·Â·Â·Â· Â·611*WAH*****B:%4%%4%******kÂ»%4Â» 3 m 1*%*44%4Â»4%4*:*kkÂ»**:**kkkÂ»* g .......................... 1 .................................. ................................. a. J LU < O 0 05 O WE 4*%4%2%*%*Rkkk#**Rkkk*92*RE â‚¬ 9 1- *NkkR***%4%44%%44*%4%%*RE:*4 0 1**%8**R*****N:*%Â§Â§Â§Â§99 MB:*St*Â£*6%*SkkÂ»%8%4 2- ...............................................................................F.>2>040Â·~ ?97:Out> I. ... I. ... I. I. ... .... ...0. ... ... ... ki//i\/1/lit, 0 ($) 93-IVS 3190 01 kIVBA I - Salehist 12/6/1999 01997 866 K 0 000'000'* 666 L O 300 unr ABIN Jevy qed uer 4% 999 YTD ,1998 ESTES PARK LIGHT AND PO ARTMENT 9-8S 39Vd 8,000,000 7,000,000 6,000,000 5,000,000 000'000'Â£ 000'000'Z - 000'000'L Memorandum Date: 12/08/1999 To: Light & Power Committee Fron= Monte Vavra RE: L&P Revenue Bond update Update on the status of the sale of L&P revenue bonds: The underwriters went to the market of Wednesday December 08, 1999 to sell the bonds. Byl0 they had sufficient orders to dose the sale. The underwriter may hold a few bonds in inventory, but basically they are all sold. The 2000 to 2008 bonds sold right where the underwriter had priced them at, the longer-term bonds 2009 to 2014 sold "cheaperÂ». The underwriter was able to generate sufficient orders that the interest rate we pay on the bonds were lowered 5 basis points (.05%). This will lower the interest costs by approximately $15,000 over the life of the bonds. The short bonds sell at 4% interest and the long bonds go for 5.45%, with varying increments each year. The NIC is 5.195%. Next Tuesday a supplemental resolution will be presented to the Town Board as the last (?) piece to formally approve. The week before Christmas we hope to sign the various bond documents and have the funds on December 29. DEC. 8.1999 11:47AM GEORGE K BAUM NO.058 P.4/4 $3,135,000 FINAL 12/8/99 Town of Estes Park, Colorado Light and Power Revenue Bonds, Series 1999 Series 1999 Settlement 12/29/99 DEBT SERVICE - Annual Date Principal Rate Interest Total Total Year FSA Insured Dated- 12/1/99 1 5/1/00 64,500.00 64,500.00 2 11/1/00 160,000 4.000% 77,400.00 237,400.00 301,900.00 2000 3 5/1/01 74,200.00 74,200.00 4 11/1/01 155,000 4.300% 74,200.00 229,200.00 303.400,00 2001 5 5/1/02 70,867.50 70,867.50 6 11/1/02 160,000 4.400% 70,867.50 230,867.50 301,735.00 2002 7 5/1/03 67,347.50 67,347.50 8 11/1/03 170.000 4.500% 67,347.50 237.347.50 304,695.00 2003 9 5/1/04 63,522.50 63,522.50 10 11/1/04 175,000 4.600% 63,522.50 238,522.50 302,045.00 2004 11 5/1/05 59.497.50 59,497.50 12 11/1/05 185,000 4.700% 59,497.50 244,497.50 303,995.00 2005 13 5/1/08 55,150.00 55,150.00 14 11/1/06 195,000 4.800% 55,150.00 250,150.00 305,300.00 2006 15 5/1/07 50,470.00 50,470.00 16 11/1/07 200,000 4.900% 50,470.00 250,470.00 300,940.00 2007 17 5/1/08 45,570.00 45,570.00 18 11/1/08 210,000 5.000% 45,570.00 255,570.00 301,140.00 2008 19 5/1/09 40.320.00 40,320.00 20 11/1/09 220,000 5.050% 40,320,00 280.320.00 300.640.00 2009 21 5/1/10 34,765.00 34,765.00 22 11/1/10 235.000 5.150% 34,765.00 269,765.00 304.530.00 2010 23 5/1/11 28,713.75 28,713.75 24 11/1/11 245,000 5.250% 28,713.75 273,713.75 302,427.50 2011 25 5/1/12 22.282.50 22,282.50 26 11/1/12 260,000 5.350% 22,282.50 282,282.50 304,565.00 2012 27 Wl /13 15,327.50 15,327.50 28 11/1/13 275,000 5.400% 15,327.50 290,327.50 305,655.00 2013 29 5/1/14 7,902.50 7,902.50 30 11/1/14 290,000 5.450% 7,902.50 297,902.50 305,805.00 2014 Total 3,135,000 1,413,772.50 4,548,772.50 4,548,772.50 Total 3,135,000.00 Average Rate 5.13842% Project Fund 3,028,771.62 NIC 5.19539% Average LIfe 8.77632 U/W Spread 15,675.00 0.50% Bondyears 27,513.75 Col 60,000.00 Bondyield 5.25991% Ins Prem 21,379.23 0.47% BP All In TIC 5.63060% DSRF 9,174.15 3.00% 305,805.00 Total 3,135,000.00 11:19 AM12/8/99 George It Baum & Company estesprkdb