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HomeMy WebLinkAboutPACKET Light and Power 1999-06-101- TOWN OF ESTES PARK Light and Power Committee AGENDA June 10, 1999 8:00 a.m., Board Room 1. Telephone System Upgrade ° Authorization to Purchase Upgrade ° Authorization to Amend Budget 2, Windcliff Trenching Contract ° Approve Change Order Request 3 Replace One Ton Utility Truck ° Recommendation to Postpone Budgeted Replacement 4. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 6/4/1999 W. TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke ~-j7-2 7* Date: June 9, 1999 Re: Telephone System Upgrade Authorization to Purchase Upgrade Authorization to Amend Budget BACKGROUND: The recent improvements to the Municipal Building telephone switch replaced the computer which supports the Town's voice mail system and upgraded the voice mail software to the current version. These improvements made the telephone system year 2000 compliant and protected our investment in telephone equipment. The capacity and functionality ofthe system are pretty much the same as when the original system was purchased. The payment from Plane River for the fiber optic lease agreement with ICG provides funding to make improvements to the Town's telephone system that also make use ofthe fiber optic system. Some ofthe desired improvements are incoming Tl capability to provide additionalTEEFfcapacity, digital T1 connection to Elm Road shops to provide centralized voice mail, and direct inward dialing (DID) telephone service. BUDGET/COST: The telephone system upgrade does not appear in the 1999 budget. The fiber optic lease payment of $44,928 has been booked as Light and Power Department revenue, but a budget amendment is required to provide spending authority for these funds. The Light and Power Department has received two alternate proposals from Executone to upgrade the telephone system. Both proposals include replacing the telephone switch at the Light and Power Service Building with a switch capable of the Tl digital connection and centralized voice mail. This will allow elimination of all existing leased circuits from U.S. West between the Municipal Building and the Elm Road shop buildings with ample capacity to support additional users over the digital connection. The Elm Road switch replacement will make use ofthe existing Executone desk phones in the Light and Power Service building and provide 16 additional desk phones for offices in the Light and Power Service Building, Fleet shop, and Water shop. The installed cost of the Elm Road switch replacement is $17,616.25. (Continued on page 2) RECOMMENDATION: The Light and Power Department recommends that the 1999 budget be amended to include an additional $44,928 under Light and Power Capital Communication Equipment to fund the Telephone System Upgrade. The Light and Power Department also recommends that proposals from Executone for expanding the Municipal Building telephone switch and replacing the Elm Road telephone switch at a cost of $41,264.71 be accepted. REM 1-1 BUDGET/COST (Continued) One option for the Municipal Building switch involves upgrading the existing System 228 to accept an incoming Tl digital trunk line and the digital Tl connection to the Elm Road switch. This option provides the desired improvements discussed above but leaves no room for additional incoming trunk lines, internal extensions, or offpremise extensions. The cost ofthis option is $9,848.85 The recommended option for the Municipal Building switch involves expanding the System 228 to a System 432 and making the provisions listed in the above option. This option provides the desired improvements and has capacity for additional lines, internal extensions, and additional lines to other Town facilities. The cost ofthis option is $23,648.46. 1-2 .. TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzkd~72-24- Date: June 9,1999 Re: Windcliff Trenching Contract Approve Change Order Request BACKGROUND: In April, 1999 the Town Board approved a contract with Lyons Excavation for the joint trenching project in Windeliff Subdivision at a cost of $15,060. The route of the project was modified at the Town's request to better utilize existing easements and rights-of- way. The requested modifications resulted in an additional 475' of new trench. BUDGET/COST: A portion of trench in the original contract was 100' less than the bid amount. The change order request is then for a net additional 375' at $14.48 per foot or $5,430 The total cost ofthe contract is $20,490. The 1999 budget has $17,500 for underground small projects. The remainder ofthis contract can be funded from the overhead small projects line items which total $28,000 RECOMMENDATION: The Light and Power Department recommends that the change order request of $5,430 from Lyons Excavating be approved. REM 2-1 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke-FE- 221.- Date: June 9, 1999 Re: Replace One Ton Utility Truck Recommendation to Postpone Budgeted Replacement BACKGROUND: The truck that the Light and Power Department proposed to replace (#24) is a 1985 Ford one ton four wheel drive truck with a flat bed. The truck has a 130 PSI air compressor installed under the flat bed. The truck is used in conjunction with drilling, blasting, and cable installation projects. This track has approximately 59,000 miles of service. An employee team consisting of Fleet Manager, Dave Mahany, Ron Hersh, and Mike Jones researched options for replacing this vehicle. Ford is the only manufacturer that has a one ton four wheel drive truck chassis. The four wheel drive chassis cannot accommodate an under the deck compressor like our current vehicle. The team evaluated options such as a compressor mounted on top of the bed or a trailer mounted compressor. These options were rejected as being less functional than our existing truck. BUDGET/COST: The Light and Power Department requested $66,000 in the 1999 budget for replacement ofthis vehicle. RECOMMENDATION: The Light and Power Department recommends that the replacement of Truck 24 be postponed until a vehicle is identified that meets or exceeds the capabilities of our current truck. REM 3-1 i w 0 00 M i i W h 1 91 5 --1 420. : 1 1 NO ooel g ET, 1 & 67 1 10©rl- 1 i J *914 Ch It ' M E- 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 8 m E f- ~1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 tog aut: dEd*9 :Toczad tu TOTAL REVENU 7,532,829 576,974 3,290,843 604,975 3,144,070 1999 1998 L50'69Z ItS'£5 [EL'ZLE St€'175 17£5'+99 ln~ SJOJSUE.Ii Bunel@d 999'054' I L86'6£Z SLO'Et€'I §9I'LSZ gEE'288'£ XIddns,Jo 90.In SEE'LEE 8IL'L9 8Zt'L6£ L99'9L 590'491'1 uounquis LLL'LOE ZZL'89 86L'ESE 008'I9 t91'80£'I le.louag~uolle.Ils!URLIPV rges for Services $6,989,029 $3,073,670 $570,27 $2,999,12 220,800 18,07 91,288 21,833 scellaneous 173,000 17,36 110,073 12,870 150,000 15,811 REVENUES 9II'891 16£'LE *44'ES I £08'82 363'91717 Slunooov JOUIols '.... /h. ' 0 0 g. N M>I W31SAS -0-1997 19,000-:~ ~ ~ ~:: -0-1998 666 L -M- 22,000 20,000 000'9 L 000'L L 000'9 L 000'9 L 000'td i4%%%%****kkk**kkk%kkk*kkk:%%%**%***12*%kkk** te*:ii**%**R**R**R*81**R**%%*** &%§$*skk%%%%%2%4%%%%4*%4*%2%*kkk%*66*$%42%* kt**i*&%$&%*&%**§&*kkarmwit 3- t*RANS*8%*Rkkk**%8**M*966$9****93 3 k,"~„Fuff#'Frir~~F'F#.,#'"1,4»*~*hkk .% - fri .R%*4444%*4%4*:2%*kk:»*§44 61 1****8*83*§%%%%%*%%*RR*%**SS:%*kkk:%%*6 . 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($) 93-IVS AlH.I.NOW Salehist.xls 6/8/1999 01997 966 K 0 000'099 666 L m 000 PO des XeIAI Jdv ESTES PARK LIGHT AND POWER DEPARTMENT BY MONTH 9-84 39Vd 800,000 750,000 - 1 700,000 - 650,000 600,000 - 4 000'009 000'09* - 000'00* 000'09£ 000'00£ tk**kkkBRRBR*%*869*$$9**69*938*9998*$696$66669$69*9****i 1 t4*knk>BRR:**Rk**:44%*6::**Rk*:kRR**9**Sy:*$$$14%69*69:MR h~*****4*%**k»**%8*%**968*%89*$ U) u.1-········... leys*$**MS**%&§&01<killk#ikk2;$%$$6SR f -1 "0 LLI :C .Sililil jill#/4/lill.kkil.ki §8 0 •LI -- - ~ ~-F%9999*9®SSSGSSSSSMSS89SS**%4*9 -~ Z ... .. 0 . ....... 1 0 7 ·-·*Mmwmmw#NANAN . LU -?SESSSESEESESESESSmSSESEEE 6%%22%%%%4*86986 i \\\\4 0 t4****$92 1 ($) Salvs alva 01 klvaA Salehist.xls 6/8/1999 01997 966 t 0 -R · -~ 01*866~611%19.z | 666 1 0 000 AON PO Inf AeIN Jdv J e IN qe=1 uer ESTES PARK LIGHT DEPARTMENT 9-8* 39¥d 8,000,000 7,000,000 5,000,000 000'000'4 000'000'£ · · · · · 000'000'Z 6,000,000 44 000'000' b