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PACKET Light and Power 1999-02-11
.43 9. TOWN OF ESTES PARK Light and Power Committee AGENDA February 11, 1999 8:00 a.m., Board Room 1. Electric Rate for Short Term Rental Properties 2. Prospect Mountain Lease Agreement 3. Meadowdale Hills Three Phase Conversion ° Approve Change Order Requ6st 4. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 02/08/1999 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke~t.232»- I)ate: February 10, 1999 Re: Electric Rate for ShOIt Term Rental Properties BACKGROUND: Since the Town began issuing business licenses to short term (less than 30 days) rental properties in January 1999, the question has been raised ifthese properties should be billed on the Town's commercial electric rate. The question has also been raised whether short term rental properties should be billed at the commercial rate year round ifthey are operated as short term rentals for only a portion ofthe year. In January 1994, the Town Board approved a water rate ordinance which included in its definition of commercial water customers a dwelling unit that is rented out for a billing period of less than 30 days. In May of 1994, the Town Board adopted the same definition for commercial electric customers. Attached are pages 5 and 6 of the current Water Department Policy and Procedure Manual, which includes similar language defining commercial water customers. BUDGET/COST: The annual difference in cost ifthe average residential account were to be billed at the small commercial electric rate is $81.48. RECOMMENDATION: Under the Town's current water and electric rate ordinance, a short term rental property must be billed on a commercial rate. The Light and Power Department recommends that properties that are issued a short term rental license be transferred to the small commercial rate. Ifthe use ofthe property changes, the owner has the option of surrendering the short term license to the Town Clerk's office and the Light and Power Department will transfer the account back to the residential electric rate. The Town Clerk' s office will not refund any portion of the annual license fee. The Light and Power Depanment recommends that the definitions of commercial customers be reaffirmed and that the definitions on page 1-4 be added to the Light and Power Department Policy and Procedure Manual. 1-1 Installation and cost The Public Works Director shall determine the type, make, size and location of all meters installed. The cost of all water meters and their installation shall be charged to the consumer and paid for by the consumer as provided in Chapter 13.32 for the payment of water rent. In the event these charges shall not be paid when due, the provisions and proceedings of Chapter 13.32 pertaining to delinquent water rent shall apply to those delinquent water charges. Water installations (a) All water installations, both urban and rural, including a summer service being converted to a winter service, shall include a water meter, and a remote reader. All such installaUons shall be approved by Uie Public Works Director. All costs related to such water installations shall be charged to the consumer and paid for by the consumer as provided in Chapter 13.32 for the payment of water rent. In the event such charges are not paid when due, the provisions and procedures of Chapter 13.32 pertaining lo delinquent water rent shall be applied to such delinquent charges. (b) Meter seals shall not be removed by anyone other than an employee of the Water Department Meter test required before installation Each water meter shall be tested, either by the direction of the Town Water Department or the manufacturer, and shall be found to be correct and properly adjusted before being installed. If the test is made by the manufacturer, a report of such test result shall be furnished to the Town prior to the installation. WATER RATES AND CHARGES Definitions For purposes of this Chapter 13.32, the following words and phrases are defined as follows: m Accessory dwelling imit means a dwelling unit created within or as an extension to an existing single-family dwelling, comprising not more than one-third (1/3) of the habitable floor area of the entire dwelling, and having separate egress either directly to Lhe outside or Uirough a shared hall. (2) Bed mid lurnkjast means a dwelling in which the owner or tenant lets rooms and/or provides table board. Bed mid bren*st accommodations shall be treated for the purpose of Section 13.32.012 as a multifamily dwelling with each individual room available for rent as an individual dwelling unit. For purposes of Section 13.32.110, bed and breakfast shall be considered a commercial use. (3) Bulk waler consumer means a consumer as defined in Section 13.38.010 of this Code. (4) Cominercial accommodations unit means a guest unit providing transient accommodations to the general public for compensation which does not include kitchen facilities. (5) Commercial Consulner means a water consumer whose majority of water use is for a commercial use including, but not limited to, the following: 1-2 5 a. Commercial accommodations; b. Retail sales; c. Bed and breakfast; d. Restaurants; e. Campgrounds; f. School and churches; g. Governmental and utility agencies; mid 11. Service businesses. For purposes of the water rate schedule, a commercial accommodation shall include any dwelling or accommodation unit or units which are rented for a period of less than thirty (30) days during any portion of a calendar year. (6) Colistillier means the person or entity who owns the real property to which water service is to be furnished and who executes the application for a connection to the system. (7) Dwelling means a detached building designed for, or occupied by, one (1) or more families. (8) Dwelling unit means a portion of a building intended as living quarters for a single family, having a single set of kitchen facilities (a stove, plus either or both a refrigerator and sink) not shared with any other unit; or quarters for up lo five (5) persons in a dormitory, congregate dwelling or similar group dwelling. (9) Large-lot connection means any undivided parcel to be furnished water by the Town's water system wliich contains ten (10) acres or more. (10) Pullip jlow Colistrmer means a consumer that cannot be served by gravity from the Town's water system and requires a Town-maintained pump station for service. (11) Residential consumer means a water consumer whose majority of water use is for personal, domesUc and household use. (12) Rural service means all water service for consumers located outside the corporate limits of the Town. (13) Urban service means all water service for consumers located within the corporate limits of the Town. Connection charge (a) The consumer shall pay the Town for each new connection to the Town's water system a connection charge as follows: (1) Single-family dwelling: 1993 $3,520.00 1994 3,700.00 1995 3,840.00 1-3 6 LIGHT AND POWER RATE SCHEDULES Definitions Commercial service means an electric customer whose majority of use is for a commercial use including, but not limited to, the following: a. Commercial accommodations; b. Retail sales; c. Bed and breakfast d. Restaurants; e. Campgrounds; £ School and churches; g. Governmental and utility agencies; and h. Service businesses. For purposes of the Light & Power rate schedules, a commercial accommodation shall include any dwelling or accommodation unit or units which are rented for a period of less than thirty (30) days during any portion of a calendar year. 1-4 LEASE AGREEMENT THIS LEASE AGREEMENT is entered into this day of , 1999, between ROBERT HERON and NELL F. HERON (Lessors) and THE TOWN OF ESTES PARK, COLORADO (Lessee). The parties agree as follows: 1. LEASE OF PREMISES. The Lessors do hereby lease to the Lessee the right to operate radio transmission and reception systems located in buildings and towers owned by the Town of Estes Park, the National Park Service, and the U.S. Bureau of Reclamation all located on land owned by the Lessors; and to use the access road across the Lessors' property for ingress and egress purposes, all located on the Prospect Mountain radio site near Estes Park, Larimer County, State of Colorado, and all subject to the following terms and conditions: 2. USE The Lessee shall be entitled to non-exclusive use of the site for operation of transmission and reception of radio communication systems listed in Exhibit "A" and access to the site. The site shall only be used for the installation, operation and maintenance of communication equipment. 3. TERM The term of this lease shall be for five (5) one (1) year periods commencing on the first day of January 1999 and ending on the 31st day of December 2004. The Town shall have the right to terminate this lease agreement by giving Lessor sixty (60) days notice in writing prior to the end of any calendar year. In said event, this lease shall terminate on December 31st of that year. The Lessee shall have the option to extend this lease for two (2) additional five (5) one (1) year periods. The Lessee shall give the Lessor written notice of its intent to extend this lease at least six (6) months prior to the base term, or any extended term, such notice to be in writing and delivered to Lesson at the address specified in Paragraph 8 hereof. In the event that this lease is extended for the additional period, all terms and conditions of this lease shall remain in force and effect. 4. RENT Upon the commencement date, and annually thereafter, the Lessee shall pay the Lessors, as rent, the sum of Three Thousand Three Hundred Seventy-Five Dollars ($3,375.00) annually (rent). Rent shall be payable on the first day of each 12-month period, in advance, to the Lessors at the Lessors' address recited in Paragraph 8 hereof. The rent shall increase or decrease by $671.50 annually for each radio system installed or removed from the site in Lease Agreement 1999 Heron/Town OJ Estes Park 8 pages 1 addition to those listed in Exhibit "A." Unless otherwise mutually agreed, the annual rental increase shall be the percentage increase in the Consumer Price Index for the Denver (City) Metropolitan Statistical Area. The Lessors shall be responsible for communicating the amount of the rental adjustment to the Lessee and shall provide supporting data, if any, upon which the adjustment is calculated. The percentage increase shall be payable on the next annual payment. If this Lease is terminated at any time as the result of Lessee' s default, no rentals shall be prorated as of the date of termination. The parties agree and acknowledge that this Lease Agreement does not constitute a multiple-fiscal year debt or financial obligation of the Lessee based upon the Lessee's ability to terminate this Lease Agreement pursuant to Paragraph 3 of the Lease. Lessor acknowledges that Lessee has made no promise to continue to budget and appropriate funds beyond each fiscal year and that Lessee' s only obligation is to pledge adequate financial reserves for the fiscal year of 1994 and all subsequent calendar years in which Lessee has exercised its option to renew. Lessor understands and agrees that in the event that Lessee terminates this Agreement, pursuant to the provisions of Paragraph 3, that the obligation of Lessee for any further payments to Lessor is terminated. 5. LIABILITY The Lessee shall provide the Lessors with certificates of liability insurance for general liability insurance in an amount of no less than One Hundred Fifty Thousand Dollars ($150,000) per person, and Six Hundred Thousand Dollars ($600,000) per occurrence, and Fifty Thousand Dollars ($50,000) property damage, naming the Lessors as additional insured on the policy or policies. Lessee may satisfy this requirement by obtaining appropriate endorsement to any umbrella policy or liability insurance the Lessee may maintain. Lessee may provide for property insurance set forth above partially or wholly by means of a self insurance fund as provided by law. The parties understand and agree that the Lessee is relying on, and does not waive or intend to waive, by any provision of this Lease, the monetary limitations (presently $150,000 per person and $600,000 per occurrence) or any rights, immunities and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101, et seq. C.R.S., as from time to time amended or otherwise available to Lessee or any of its officers, agents or employees. The Lessors will not be responsible for any losses of any kind, including but not limited to, fire, theft, vandalism, hazardous road or weather conditions, fluctuations of power voltage, wind, or lightning. 6. INDEMbqrri Lessee agrees to indemnify, protect and save harmless the Lessors from any and all claims, demands and liability for any loss, damage or injury, including death, or other like or different casualty to persons and property used by and growing out of, or happening in connection with Lessee's use and occupancy of the aforesaid premises, and any equipment located or to be located thereon, due to the negligence of Lessee, its agents, servants, or employees. 1.cose Agreement 1999 Heron/Town of Estes Park 8 pages 2 7. CONDTHON OF SITE During the Initial Term and any Renewal Term, the Lessee shall be responsible for any and all damages to the site caused by or directly attributed to any actions by the Lessee or its representatives. Upon termination or expiration of this Lease Agreement, the Lessee will surrender its use at the site in good condition except for damages due to causes beyond the Lessee's control or without its fault or negligence. The Lessee further agrees not to construct any additional improvements upon the site without the prior written approval of the Lessors. 8. NOTICES All notices required or permitted hereunder shall be in writing and shall be deemed given if personally delivered or mailed, certified or registered mail, return receipt requested, or sent by overnight carrier to the following addresses: If to LEssors, to: Robert Heron and Nell F. Heron 2135 South Monroe Street Denver, CO 80210 If to Lessee, to : Town Administrator Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Or if a more current address, or name, has been given to the other party in writing, to such other address, or name. 9. WAIVER Failure or delay on the part of the Lessors to exercise any right, power or privilege hereunder shall not operate as a waiver thereof. 10. DEFAULT If either party is in default of any of its obligations hereunder and such default shall continue for a period of more than thirty (30) days after written notice thereof, either party may terminate this Lease Agreement for said default. In the event default is for non payment of rent by Lessee, then the Lessor may terminate this Lease Agreement and declare the rent for the entire remaining term of this Lease Agreement immediately due and payable and proceed Lease Agreanent 1999 Heron/Town € Estes Park 8 pages 3 to collect the same. The defaulting party agrees to pay in addition to any other damages by reason of said default all of the non-defaulting party's costs in enforcing the Lease Agreement together with all attorney's fees, expert witness fees and court costs incurred by the non- defaulting party. 11. ASSIGNMENT The Lessee shall not assign its rights under this Lease Agreement or any interest herein, or convey the whole or any portion of the leased area, without the prior written consent of the Lessors. 12. ENTIRE AGREEMENT This Lease Agreement constitutes the entire agreement of the parties hereto with respect to the subject matter hereof and supersedes all prior offers, negotiations, and agreement, whether written or oral, between the parties hereto with respect to the subject matter hereof. 13. TAXES Lessee shall pay any personal property taxes assessed on, or any portion of such taxes attributable to, the facilities belonging to the Lessee. Lessors shall pay when due real property taxes and other fees and assessments attributable to the property in an amount not to exceed the amount of the 1998 taxes. Lessee shall pay as additional rent any increase in real property taxes levied against the property or towers in excess of the amount of taxes for the year 1998, payable in 1999, if it is determined that such increase is attributable to Ltssee's use of the defined premises. 14. INTERFERENCE In the event that the Lessee causes any harmful interference to existing lessees, the Lessee must terminate or cure its operation within forty-eight (48) hours. The Lessee may then either remedy or remove its equipment. All responsibility and expenses related to interference shall be born by the Lessee and not the Lessors. If such interference cannot be eliminated, the Lessees may terminate this Lease by giving thirty (30) days notice prior to such termination. The Lessors will use their best efforts to prevent future lessees from causing harmful interference to the Lessee. All transmitters installed by the Lessees at the site shall be properly licensed and operated in accordance with the Federal Communications Commission (FCC) rules and regulations, and a copy of the license shall be posted with the transmitting equipment. All licensing and any subsequent licenses shall be at the sole expense and responsibility of the Lessee, including any penalty or enforcement imposed by the FCC. Itose Agreement 1999 Heron/Town of Estes Park 8 pages 4 15. CANCELLATION OF LEASE This Lease Agreement may be cancelled by mutual consent of the Lessee and the Lesson for non-payment of rent or any violations of the terms of this Lease Agreement. This Lease Agreement shall be irrevocable during its term and shall continue in force unless or until terminated by any of the parties hereto only in accordance with and as allowed under the terms of this Agreement. Thereupon, this Lease Agreement shall absolutely end. 16. IMPROVEMENTS Lessee shall have the right, at its expense, to place and maintain at the site improvements, personal property, and facilities, which include radio transmitting and receiving antennas and electronic equipment, and in addition, attached structures, all with the approval of the Lessors during the term of this Lease, with notice to the Lessors. The property placed upon the premises by the Lessee shall remain the exclusive property of the Lessee, and the Lessee shall have the right to remove its said property at any time in whole or in part and within any reasonable time following any termination of this Lease, if the Lessee shall not be in default at that time. 17. UnLInES The Lessee will be responsible for the supply and payment of all AC and/or DC power used on premises by the lessee. 18. ACCESS Lessee agrees to keep the gate across the access road locked at all times. The Lessors are obliged to provide the Lessee with a key to said gate and will subsequently provide new keys as necessary when the lock to said gate is changed. It is agreed that the Lessors will not provide maintenance on the road during the winter months and that, therefore, the site may not be accessible. Inclement weather restricting access shall not impose a liability on the Lessors. Robert Heron, Lessor Nell Frances Heron, Lessor Lease Agreemau 1999 Heron/Town of Estes Park 8 pages 5 Town of Estes Park, Lessee STATE OF COLORADO COUNTY OF LARIMER The foregoing instrument was acknowledged before me this day of _ ,1999, by , The Town of Estes Park, Colorado. WITNESS my hand and official seal. My commission expires Notary Public STATE OF COLORADO COUNTY OF The foregoing instrument was acknowledged before me this day of _ ,1999, by Lease Agreement 1999 Heron/Town of Estes Park 8 pages 6 WITNESS my hand and official seal. My commission expires Notary Public STATE OF COLORADO COUNTY OF The foregoing instrument was acknowledged before me this day of _ ,1999, by WITNESS my hand and official seal. My commission expires Notary Public Lease Agreement 1999 Heron/Town of Estes Pork 8 pages 7 EXHIBIT "A" TOWN OF ESTES PARK RADIO SYSTEMS ON PROSPECT MOUNTAIN SYSTEM FCC LICENSE FREQUENCY BUILDING LOCATION Municipal 9806A020392 159.315 Town Police CH 1 9607R142287 155.910 U.S. Bureau of Reclamation CH 2 9607R142287 155.475 Nat'l Park Service Fire Channel 8905235083 159.405 Nat'l Park Service Water Department 757759 952.35625 Nat'l Park Service Light & Power Dept. 9807C004644 159.645 U. S. Bureau of Reclamation -- Ltase Agreement 1999 Heron/Town 0! Enes Pa 8 pages 8 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke -7€ Z- I)ate: February 10, 1999 Re: Meadowdale Hills Three Phase Conversion Change Order Request BACKGROUND: The Light and Power Department has received a change order request from TSI, Inc. for removal of 9385' of cable on the Meadowdale Hills Three Phase Conversion project. This work was not included in the original scope of work, but was bid as an adder. BUDGET/COST: The total amount ofthe request is $3,284.75 which will be funded from the 1999 capital budget. RECOMMENDATION: The work was performed at the request ofthe Town and ESC and the contractor is billing the work at the per unit bid price. The Light and Power Department recommends approval ofthe change order amount of $3,284.75. REM 3-1 r•% M - M . M U B •Arl O COMMOO - 7-7.11-- 4 0 0, en O U 0 . 41.q.. M 1- O% pr r. O M ® M 1,1 - (NOON -01 - ./ 9. rr. 01 04 1 Lo 'r. Ch 'r 00 fl -O \O N % g 91 1 g Est 90' I I .p' 90.00 1 1 R %2 00. 01 -/ - 00 .r r. 1 1 &0 : 00 9 O M In 1-1.004 60 - - i : g : 1 -i M O M V M -trbel€-1 O M - 00 0 M el O 0 - V M .0/ C.. 09 2 22 3 ..1. 1 1 0. HAOl M r en r M C, M 0, ... *£7 - .0 0~ E- . M.en r* 04 03 00 01 - 01 \O 10\,B M 0 0 t.. $ 4 E M A O B N 00 -00"1-07~- 447 1 Gi Ci M CO A A M ! -4 e W 00 f . 19, h 09= cv. fi 00. r- © i Q j ii. rv N M en M ¢9 - C\00 N M & 67 en en 3 v•, f-, re, 4.,1 A , -422 U M 01 . O 4 co ; 1 1 2%0= *324 Fi 0 CNO¢10-9 en %O 0 0 0 -O-050 22 +I 'r. CY: <i, 02 'r L q.. 1 0. W u r.u.e, ad elate,-AN 00 00000*1- 22 .3 5. 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