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HomeMy WebLinkAboutPACKET Light and Power 1998-11-12TOWN OF ESTES PARK Light and Power Committee AGENDA November 12,1998 8:00 a.m., Board Room 1. Fall River Hydro Restoration Project ° Authorization to Execute Contract With Restoration Planners Historical Architect, Conservator, Interpretive Specialist 2. Radio System Upgrade ° Authorization to Purchase 3. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. tur,6 u REM Prepared 11/9/1998 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke -72.-OP:-- Date: November 11,1998 Re: Fall River Hydro Restoration Project Authorization to Execute Contract with Planners Historical Architect, Conservator, and Interpretive Specialist BACKGROUND: The Town has received a State Historical Grant of $46,965 for planning the restoration of the Fall River Hydro Plant. Following are excerpts from the proposals from Long Hoeft Architects (Historical Architect), Rocky Mountain Conservation Center (Conservator), and the National Resource Connection (Interpretive Specialist). The Town has good experience with these contractors and they have been approved by the State Historical Society. BUDGET/COST: The total amount in the 1998 budget for this project is $71,965 with $46,965 provided by the grant and $25,000 by the Light and Power Department. The total cost ofthe contracts is $66,265. RECOMMENDATION: The Light and Power Department recommends that we contract with Long Hoeft Architects ($59,035), Rocky Mountain Conservation Center ($1,880), and the Natural Resource Connection ($5,350) to provide the services detailed in their proposals. REM 1-1 LONG HOEFT ARCHITECTS 5 March 1998 Mr. Mike Mangelsen, Chairman Fall River Hydroelectric Plant Preservation Project Citizens Advisory Committee Town of Estes Park Light and Power Department RO. Box 1200 Estes Park, Colorado 80517 Dear Mr. Mangelsen: Long Hoeft Architects is most pleased to make this invited proposal for completion of the Historic Structures Report (HSR) for the Fall River Hydroelectric Plant and for the follow-on preparation of contract documents for the restoration of the plant and the two residential buildings. We have carefully read the archeological and architectural assessments made last year respectively by William Butler ( archcologist, Rocky Mountain National Park, National Park Service) and Richard Croncnberger (historical architect, Rocky Mountain System Support Office, National Park Service). Mr. Butler reviews primary and secondary documentary records of the hydroplant development and provides known history. Mr. Cronenberger makes preliminary building assessments with recommendations for essential repair. The tWO reports are valuable springboards for the recommended HSR. Kathleen Hoeft and I toured the buildings with Frank Hix of your Committee on 16 February 1998, and I returned with our structural engineer Dave Austin on 20 February 1998. The stabilization and the clean-up by the town after the Lawn Lake flood of 1982 were well done, and the buildings are properly moth-balled awaiting restoration. The Fall River Hydroelectric Plant is an extraordinary historical resource. We make this claim for you based on our familiarity with Colorado hydroelectrical history gained from our work with the Georgetown Energy Museum and its still-operational 1906 hydroelectric installation. Your consideration of the 1905 Fall River site as a town museum is immediately appealing, and with the sizable Rocky Mountain National Park US 34 traffic past the museum entry, there if every reason to predict success in your venture. We understand one aspect of our professional services to you is to assist the Citizens Advisory Committee in developing interpretive plans and uses for the buildings and equipment. These deliberations will be reported in the HSR. Note is taken of the concluding recommendations of Mr. Cronenberger in his report: additional documentation, condition assessment, and existing condition drawings are necessary for the guidance of restoration. We propose that these elements be included in 921 ROSE STREET RO. BOX 1047 GEORGETOWN, COLORADO 80444 303-569-2456 DENVER METRO S FAX 303-893-9516 1-2 the HSR. From the HSR the the construction contract document drawings and specifications will proceed. The HSR fully developed is in three parts: the developmental history of the buildings, recommendations for the restoration treatments and uses of the ~ buildings, and, when restoration is complete, the record of construction work accomplished. We propose our services for the first two parts in this more detailed scope of work: Historic Structures Report 1. Compile known documentary history of the building: construction, operations, alterations, related persons and events. The Butler report is a major milestone in this effort. The Committee continues its search for historical evidence, especially historical photographs, and this will be included in the HSR. We are already fully briefed on the Stanley history from extended work at the hotel. 2. Take careful measurements and make drawings of existing conditions of the three buildings in site plan, foundation plan (power plant only), floor plans, sections, exterior elevations, and selected interior elevations. Power plant equipment will be shown schematically. These drawings can be further developed for the Historic American Engineering Record (HAER) should the Commission later wish to do so. The process of measurement and drawing is a methodical means of understanding the building construction and its peculiarities. The drawings form a disciplined basis as well for physical investigation of changes and alterations to the building over time. 3. Record materials and finishes. Record room by room for the three buildings existing interior materials and finishes. Take samples and microscopically analyze and document exterior paint finishes. Take samples and microscopically analyze and document interior paint finishes of the hydroplant. 4. Record domestic electrical equipment and circuitry on base plans and wall elevations. Much original equipment remains in the buildings. 5. Record present and historic means of heating the buildings. 6. Document with photography existing conditions of buildings and equipments. These along with the measured drawings record precisely the existing conditions of the three buildings before restoration. We understand that a conservation plan for plant equipments will be separately undertaken, and we will coordinate our efforts. 7. Attempt with the Committee to identify the function of all extant mechanical piping, venting, and support equipment. Location and relationship of such equipment will be noted on the base drawings of the building. The industrial integration of building and equipments is a primary reason for this investigation, and when the HSR is complete we hope that the processes and control sequences of electrical generation by hydro and diesel power at the Fall River plant will be fully diagramed and understood. 1-3 8. Assist the Committee in planning for the buildings futures. Make recommendations for the interpretive period for the hydroplant. It is our understanding that present plans are for the interpretation and restoration of the hydroplant to a date including all present construction---through the period of the six-cylinder diesel now removed. The larger of the two houses is to be restored on the exteriot and rehabilitated on the interior for rental purpose, possibly with renters' responsibility for site security. The smaller house is to be rehabilitated and adaptively used as a restroom facility for the site. All work proposed will be to Secretary of Interior's Standards for tbe Treatment of Historic Properties with Guidelines for Preserving, Rebabilitating, Restoring and Reconstructing Historic Buildings. 9. Make detailed assessment of the three buildings. Note materials needing repair, replacement, or reconstruction. Analyze structural distress and detail needed structural repairs or reinforcements. 10. Make restoration drawings of the facades. Develop from photographic and remaining physical evidence the reconstruction of walls that were destroyed by the flood and the reconstruction of the historic hydroplant entry. 11. Package the HSR for Committee and State Historical Society review Review and approval of the HSR will allow notice to proceed with the final construction drawing and specification documents for bidding. We will provide ten copies of the report and a camera-ready set for further Estes Park reproduction. Contract Documents 12. Prepare drawings for the restoration of the hydroplant with the reconstruction of missing walls, and the restoration and rehabilitation of the tWO residential buildings. Necessary structural, mechanical, and electrical modifications will be included. It is our understanding that site work will be minimal in this contract. In this particular project, the drawings accomplished for the HSR showing existing conditions and the reconstruction are the bases for the contract documents, and the task is that of describing precisely the work to be accomplished. 13. Prepare specifications for building materials and methods for the restoration, reconstruction, and rehabilitation of the three buildings. 14. Prepare a detailed cost estimate of the work. Architectural-engineering fees We propose a lump sum fee with all expenses included of $34,835 for the HSR, and $24,200 for the contract documents. Structural, electrical, mechanical engineering and cost estimating fees are included. We ask the Town of Estes Park to provide a survey of the site with one foot contours. We propose payment monthly on percentage of work actually completed. 1-4 .. Schedule We can begin the work on 1 October 1998. We project four months for completion of the HSR including consultation time with the Committee. We project four months for completion of the contract documents. We will provide to you on 15 March 1999 construction cost estimates to allow application to the State Historical Fund for actual construction dollars. We are most appreciative for this invitation to propose our services, and we look forward to your response. Over the years Kathy and I have worked with the Historic American Engineering Record on many projects, and thoroughly enjoy opportunities to work with the integration of architecture and industrial activity contained. Sincerely, Gary Long copies: Art Anderson - Betty Kilsdonk 1-5 ..... ROCKY MOUNTAIN CONSERVATION CENTER Conservators of Fine Arts and Material Culture Proposal For Fall River Hydrolelectric Plant On-Site Assessment OBJECTS DEPARTMENT RMCC#: 98-036 General Information: This proposal, based on information provided by Betty Kilsdonk, Mike Mangelsen and Frank Hix, and through observations made during an initial on-site visit to the power plant, on Feb. 17, 1998, includes the scope of work and cost estimate for conservation services to be included as part ofthe preliminary planning grant being submitted to the Colorado Historical Society. As a result ofthe 1982 Laun Lake Flood: th,zreis sisr.ificant deposition of siltand debris from the flood waters over much ofthe machinery and electrical equipment. Additionally there is considerable structural and cosmetic damage to the building. For the purposes ofthis proposal, only the conservation concerns ofthe equipment will be addressed by RMCC. The issues concerning the overall restoration of the structure will be left to architectural team involved in the project. During the initial review ofthe site it was clear that the damage and long term degradation ofthe power plant's equipment was minimal. This is due largely to the relatively short period oftime that the plant was under water, the typically low relative humidity ofthe region, and the artifacts themselves being designed to stand up to heavy industrial use. For all these reasons the conservation ofthe equipment appears fairly straightfonvard. For the most part, museum staff and volunteers, with some initial training, should be able to carry out a majority ofthe work. II. Assessment Proposal This proposal includes the on-site evaluation of conditions at the Fall River Hydroelectric Plant as well as object-specific condition assessments ofthe equipment housed in the plant. The purpose of this assessment will be to accurately establish, from a preservation perspective, the current condition ofthe equipment and to identify and clearly differentiate between treatments that can be carried out by trained staff and volunteers from those which are more sensitive requiring specialized treatment or analysis. Complete written and photographic documentation, will be provided as part ofthe overall assessment. III. Scope of Work The scope ofthe conservation assessment will be to provide detailed condition reports on the equipment at the power plant and determine, accurately, the time required to treat the equipment and the level of expertise needed to carry out treatment. This assessment will also review the current environmental conditions ofthe site and, with the understanding that major restoration of the building is expected, make recommendations for establishing environmental standards for the site, including light levels, temperature and relative humidity. The conservation component ofthe planning grant will entail a one day, on-site visit to carry out the site assessment and complete condition reports on the equipment. A fully documented report including the condition reports, recommendations for carrying out treatment, and recommendations for environmental standards and materials analysis will be presented within sixty days ofthe onsite visit. RMCC #: 98-036 1-6 --- At the University of Denver - 2420 South University Boulevard Denver, CO 80208 (303) 733-27]2 FAX: (303) 733-2508 <http://w.,rw.du.edu/rmcc> Assessment Survey Proposal Conservation Component for the Fall River Hydroelectric Plant Restoration Project Town ofEstes Park Page 2 V. Costs On-site assessment and condition reporting (one day) 8Hrs. @ $70.00/Hr. 560.00 Assessment report 16Hrs. @ $70.00/Hr. 1120.00 Travel and per diem 150.00 Photography and supplies 50.00 Total: $1880.00 Additionally, RMCC wculd be available for consultation cr ~volvement ih overall project planning and development. Additional Consultation Fees $70.00/hour This document is a proprietary proposal to Town of Estes Park, Estes Park Area Historical Museum for its use in evaluating and representing the services proposed to be provided by RMCC. It is not a publication ofthis information. This proposal is not to be used to assist others in providing all or part of these services without prior written permission from RMCC. This quote is presented as ajirm, jixed price offer and is eYective through January 31, 1999. Proposal Submitted by - - A N A I- fi/i - ) I ; / i c £ 1r -190 k« October 28, 1998 Mptthew Crawford, hbj€cts CAservator Kocky MountainConservation Cente¢ Acceptance of Proposal: (Please sign and return to RMCC) Signature: Date Please print: Name: Title: Thank you for your interest in the Rocky Mountain Conservation Center. 1-7 Town of Eetee Park Fall River Hydroelectric Plant Hietoric Preservation Project Contract for Exhibit Planning and Design Servicee Chad DeVore, the Natural Resource Connection Taek Plan TASK #1 -- FROJECT INITIATION AND CONCEPT WORKSHOF Chad DeVore, interpretive planner, and Arie Hanson, exhibit designer, will visit the Bite to meet with the committeeand reviewarly initial ideae forexhibitedeveloped Dythe committee. Exhibite to Deconeidered will include indoorae wellaeoutdoorexhibite for the Bite. Thie visit providee an opportunity to aecertain the capabilitiee of theeite in regards to operation of the exhibit, as well ae detailing the atepe in the plannin@ proceee. Interviewe with key Bite etaff will 178 conducted and corrie contacte with potential ueere of the exhibits may De madeto get input on how it can beet Berve their intereete. Thematic linkaees and exhibit concepts will then De refined throu0h a workehop proceee facilitated Dy Chad DeVore and Aric Haneon. The reeult of thie workshop proceee will be definition of an overall approach to the exhibite, refinementof a central theme etatement and objectivee foreach exhibitelement, and creation of a floorplan that indicates locations of epecific exhibitelemente. Reeearch materiale which willaid indraftin0 text and producing 0raphic imagge will aleo De collected atthistime. TABK #2 - PREPARE DRAFT EXHIBIT FLAN Baeed on the outcome of the project initiation workehop, a draft exhibit plan will De prepared with the following clemente: • introduction • eummary of reeources, operatione, audience •centraltheme etaterrent • interprgtive objectivee for each exhibit • written deecription of each exhibit • etoryline foreach exhibit • color concept eketchee of exhibits • floor plan • phaeina etrategy and prioritization for fundin0 • coeteetimates for individual exhibit clemente TABK #3 -- REVIEW One reproducible copy of the products derived from Task #2 will be provided to the client contact. Written review comments must be read and collated by the committee'e project manager. A compilation of those commente with cleardirection forchan@ee should be returned to Chad Deyort within fourteen calendardaye of receipt ofthe materiale. 1-8 TASK #4 - FREFAKE DKAFT DESIGN PACKAGE Commente will be incorporated into the draft deeign package. Ifcommente indicate exteneive revieions, a second on-site meeting le recommended at this time to coordinate thechangee. Ifcommente are relatively minor, a second meetinel may not De required at thietime. The final exhibit plan will includeall the clemente previouelydeecribed under Taek #2, but will also include: • liet of recommended artifacte, objecte, and graphics for each exhibit • draft textoutling foreach exhibit • draft list of eueeested illuetratione foreach exhibit •draft conceptual layout ofeach exhibit TASK #5 -- REVIEW Upon completion of the draft deeign package, a review meeting will De echeduled with the giteetaff. Freeentation ofall producte generated todate will De madeand review comments eolicited. Followind the preegritation, materials will Deleftwiththe client for a fourteen-day review period after which time written review comments will De Faxed to Chad DeVors. TASK #6 - FREFAKE FINAL DESIGN PACKAGE Incorporatin0 the review commente frorn Task #5, a fifial design packaqe will De prepared to include: •finaltextoutline •final lietof recommended illuetratione/photos • final conceptual drawings of exhibite with epecificationearid detailed calloute • updated costeetimatee TASK #7 -- TECHNICAL REVIEW The final deeign package'will be submitted fora technical review. Th ie review ie to catch technical errors only. Review commente should be Faxed to Chad DeVore within eeven daye ofreceiptof material, TABK #3 -CLOSE-OUT MEETING When the exhibit planning and design hae been completed, a project dose-out meeting will De held with the client to answer any final oLueetione, critique the process, and provide eits staff with an opportunity to cliecuee fabrication, operations, maintenance, and evaluation of the exhibite. Schedule Not Later Than Contract Award etartdate Taek #1 -- Froject Initiation And Concept Workehop 2 weeks from contractaward Taek #2 -- Submit Draft Exhibit Plan 21 days from completion of task #1 1-9 Task #3 -- Keview Completed 14 daye from completion of taek #2 Taek #4 -- Submit Draft Deeign Package 21.daye from completion of task #3 Task #5 -- Review Completed 14 days from completion of taek #4 Taek #6 -- Submit Final Design Package 21 days from completion of task #5 Taek #7 -- Technical Review Completed 7 days from completion of task #6 Taek #8 -- Close-Out Meeting 14 days from completion oftaek #7 Cost Planning & Design Froject Manager/Flanner.............................56 hre @ $50/hr...........................$2,300 Exhibit Deeigner 40 hre @ $55/hr...........................$2,200 Administrative Expenege (travel, printing, phorie, etc.) .................................... $350 TOTAL.................................................................................................................................................$5350 Project Total Cost $5,350 Payment Schedule The Town of Eetee Park aoreee to the following payment echedule: 1/3 upon execution of the contract -- $1,783.33 1/3 upon completion of Taek #4 -- 01,783.33 1/3 upon completion of the contract -- $1,733.34 1- 0-2-./ 1,£ U ri,2 )(3~ 17)10 Chad DeVore, Freeident Robert L. Del<1<er the Natural Resource Connection Mayor, Town of Estee Park 1-10 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke~72-f7'h, Date: November 11,1998 Re: Radio System Upgrade Authorization to Purchase BACKGROUND: At present, the Town has one radio channel shared by the Light and Power, Water, Streets, Parks, Community Development, Fleet, and Fairgrounds Departments for office to vehicle and vehicle to vehicle communication. There is a base station in the Municipal Building, a remote base station at the Light and Power Service Building, and a transmitter located on Prospect Mountain connected by a leased line from U.S. West. This system provided good radio coverage in Town but there are areas south and east of town where communication is poor or non-existent. Since U.S West replaced a portion of their system with fiber optic cable, performance of the remote base station at the Light and Power Service Building has suffered. Since late 1997, the Town has been working with its radio service provider, now called Wireless Advanced Communications to obtain FCC licensing for additional radio frequencies. We now have licenses which will allow us to install a repeater system for the Light and Power Department and later convert the original municipal channel to a repeater system as well. The Town has negotiated a proposal from Wireless Advanced Communication to furnish and install the equipment to provide a radio system with a repeater on Prospect Mountain. This system will provide extended radio coverage for crews working in remote parts of our service area and will provide a clear channel for communication during construction, switching, and outages. This system will reduce radio traffic on the municipal channel and provide greater availability to the other departments. We will maintain our capability for radio communication between departments. BUDGET/COST: The Light and Power Department requested $22,000 in the 1998 budget for purchase o f this system. The total cost o f the proposal from Wireless Advanced Communications is $22,076.50. RECOMMENDATION: The Light and Power Department recommends that the radio system upgrade be purchased from Wireless Advanced Communications at a cost of $22,076.50. REM 2-1 Radio System Upgrade Wireless Advanced Communications Description Cost Prospect Mountain Transmitter $10,662.00 Light and Power Building Equipment 2,311.50 Municipal Building Equipment 4,861.50 Portables 2,861.50 Reprogram existing radios 980.00 Program Dispatch Console 400.00 Total $22,076.50 2-2 M M - O 00 1 A-e·-Chbv·, \001-Q an-\01-Or- b ic~ -e-nno El . h 9 01. St E-1 O, M M Er. 00 1 r. A M tr) r- r. BOO -4- O 0: U Ch tn O b -lu 0. - CM n : * 01 io n M V.1 1 r. 65 i : -t M G CO b M h A - M * A t- U.. 9:, 16 04 tn IN -1 A N\.O -05 1 b In r-9 ir; M hk .4 1,1 1 00 R r.. 0. 0- & E.7 00 In M M - --04.Cho~ a 00 \O O 00 04 04 Zg M \O \O M '6 5 2 0 8 V-, 00 .r V-, 4 44 A O W €4 W -00(41€4-t-- Ch 'O 4-1 0% 0 - CO - h 00 21 ..9 f rvt... 22 t „- „ 0~00001\0 00 •n Ch €1-W-Y 7 M 9-1 V €1 M r ./1 "t- o r-rt Lr, O Clt--rf'>Ch- t- O 04 4,5-1--U -10. 00. -lt*%01*© g R m v-, 00 w e 0 5' 04 (hi V.1 O \C) en M 41 M ;2 4-1 000 M r- r 00 00 - O 00 5 10 0000 0 en 00 (n Ci r- O 1 0- In 1 0% ca q q E rt <a \41 9=t Cl 'r! el .r. 00. 00 2& W M - M M •AN*-biA h 00 M C\\D -h „ rt M €4 46 0, 1 0, 91· 04 4 N - el \DE-C\*ON b . r- en \O -4 210 0m figa #F 6 0 *Eal o El E 0 0 E * W W <2 r. i i 1 1 1 u<.El %52 8 Si U W =0 960'OIO 998'l.9*'t EZL'0L9 £90'86I'I 066'9Z0'I (868'9 I I) 0£t'I8* +I 6'96* L98'DI In~!puodxZ[ Imidg 5ZS'I6L't 08£'t96'17 06¢8£8 £80'0EI'8 SE[HaLIC[NadXE[ 1V1.010 ££9'91 LS £99'Elf 9Lo'0£9$ (WL'*8ZS) (8LOLLS) SHE].LIC[NE[dXH lIE[AO I-HE SHfU,[HASH dO (AONHIOLZHCD SSHOXH REVENUES ... 0 - 0 ¤ MM INELSAS Loadhist.xls 11 /10/1998 -0-1996 866 K.,Ii. oaa AoN PO deS Bnv Inf unr *BIAI Jdv Jev\1 qe=1 uer TOWN OF ESTES PARK PURCHASE POWER-DEMAND 1-8£ 39¥d 22,000 - 21,000 20,000 19,000 L66 L -e- 000'8L 000'Z L 000'9[ 000'9X 000't L 1 . 1 f - / / 111/ .1 1 1 1 1 1 111 11 1 K 1 t 2 1 1 1 1 1 0 1 - 1 HAAM A1H1NOIN Loadhist.xls 11/10/1998 01996 L66 L m -7 - 966 L m MONTHLY ENERGY PURCHASES --1 - . - : . - 000'000'9 - -- 000'0002 E-88 39Vd 12,000,000 - 10,000,000 - 8,000,000 -- - -- 000'000't' 000 Aoly po des Onv inr unr Xe,\1 -Idv JeIN qe:1 uer 1 1 : 1.1 1 1 - i 1 . 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