The URL can be used to link to this page

Home My WebLink AboutPACKET Light and Power 1998-05-281 TOWN OF ESTES PARK Light and Power Committee , AGENDA May 28, 1998 10:00 a.m., Board Room 1. Three Wheel Wire Trailer Â° Authorization to Purchase 2. Meadowdale Hills Three Phase Conversion Project Retreat Three Phase Conversion Project Â° Authorization to Execute Construction Contract 3. Estes Substation Transformer Maintenance Â° Authorization to Contract for Maintenance Services 4. Request to Enter Executive Session to Discuss Contract Negotiations 5. PCB Treatment Inc. Steering Committee Â° Request to Accept Settlement Offer 6. Reports A. Fall River Hydro Update B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 4/6/98 Revised 5/26/98 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke 322>2Â» I)ate: May 27, 1998 Re: Three Reel Wire Trailer Authorization to Purchase BACKGROUND: The Light and Power Department has an existing three reel trailer which is capable of overhead and underground installations. The existing trailer can accommodate reel sizes ofup to 60" diameter. The larger cable sizes we use come in standard reel sizes of 72". As a result we have to order our larger cables on non-standard reel sizes which has caused longer lead times and higher purchase prices. The proposed trailer will accommodate standard reel sizes and has many features which will allow more efficient installation practice and provide improved personnel safety. The existing trailer will continue to be used for overhead construction and smaller underground jobs. BUDGET/COST: The1998 budget amount for purchase ofthe proposed trailer is $21,500. The attached memo from fleet manager Dave Mahaney summarizes the bids received. The recommended trailer exceeds the budget by $2,020 but meets all specifications. The total vehicle purchases will still be within the 1998 budget due to heavy duty forklift coming in under budget by $2,285. RECOMMENDATION: The Light and Power Department recommends that the three wheel wire trailer be purchased from Sauber Manufacturing Company at a cost of $23,520. REM 1-1 TOWN of ESTES PARK Inter Office Memorandum May 11 1998 TO: Richard Matzke FROM: Dave MahanyL. SUBJECT: Three Reel Wire Trailer Bid results for a L&P three reel trailer as per our specifications are listed below. Please give me a callif you have any questions. â€¢ Sauber Manufacturing Company $ 23,520.00 - Bid good for 90 days - Bid meets all specifications - Three year warranty (excluding tires & brake battery) - Tall single wheels and tires for better ground clearance - Easy turret removal makes flat universal trailer for hauling transformers, street lights, etc. â€¢ Viking Utility Sales (3 bids) Sherman & Reilly Trailer Option #1 $ 21,300.00 Basic Trailer Option #2 $ 24,300.00 Basic trailer w/payout brake (not needed) Option #3 $ 26,800.00 Deluxe trailer - demo model - Bids good for 60 days - One year warranty (Sherman & Reilly products) - Exceptions to bid specs: a) Step down floor from turret area makes trip hazard (operator safety) b) Steel turret assemblies - opposed to galvanized (possibility for rust) c) Reel bars - 2 5/8 shaft (extra weight - spec'ed 21/47) d) Dual wheel and tires (pickup size - low ground clearance) The budgeted amount for this trailer is $21,500. The Sauber Trailer, which is $2,020.00 over budget appears to better fit the needs of the L&P Department We would like to request approval of the Sauber bid proposal. DM/rv 1-2 Rev. 05/04/98 Model 1539-1 Three Reel Turret Trailer Page 1 of 2 Estes Park Electric Capacity 23850 lb. Ree/ Size 72" X 55" 6800 lb. Dimensions 25'L x 96"W Cargo: 227"L x 68"W Axle (2) 15000 lb. Brakes . 12.25" x 5", self-adjusting Suspension (4) 7500 lb. Springs GVWR 33850 lb. Tires (4) 12R22.5 LR HF Rims (4) 9.0 x 22.5 Disc 206 31/32 nCr B=mium#//r//Ma"/4 Information or. this pr:t h of peopfietory nature E8 Ind is not to be copied. â‚¬ 123 YL-4 This des,gn : the p, operly of Souber Wfg. Co. d *5511% Â¢19iE@liENL *iL *~*~9' 11 llc 121 2C 1 =Z7 ./ +21 .lte 9(~ 11.l T 1 -~ll TY 1=X Y 'Ed 1 fes .1-7 m 41 M 44 h -119 A -3 11-63.6,â‚¬*m~ . 6.- 0 - g *==-14 9 v 44-4 - 9 =-7-=Â»"P= 1 " Â·I ~ Â· tatf A Drawing depicts the Sauber Model 1539 Three Reel Turret Trailer with options. This drawing is the intellectual property of Sauber Mfg. Co. and is not to be distributed without written approval. Unit shown with optional Tensioning Brakes, Take-up/Retriever's and Hydraulic Power Source. Construction 4" x 6" Tubing frame and cross stringers w/ longitudinal reinforcement tongue area. 3/16" Treadplate floor w/ turret mounted flush to deck. Hot Dip Galvanized # 4 expanded metal lined towing area. Fenders 12 Gauge treadplate w/ 1" lip return and mud naps. Hot Dip Galvanized # 4 expanded metal catwalks front and rear undercarriage. ?22istration Clear, waterproof lexan w/ gasket and retainer. Fasteners Below 1/2"- stainless, 1/2" and above - Grade 5, hitch bolts - Grade 8. Front Jack Sauber Model 8810- EZ Up Jack. Heavy duty drop-leg jack w/ foot-operated actuation cam and spring assist up. 25" Travel w/ sandshoe base - 12500 lbs lift / 20000 lbs static capacity. Stabilizers (2) Sauber Model 8805 Almag adjustable telescoping outriggers w/ Magnesium Bronze bolt-on housing. Outrigger leg designed to break cleanly, for easy repair, if operator drives off with outriggers down. Pintle Eye 3" I.D. w/ 11" heat treated adjustable extension - 60000 lbs cap. Hitch and extension hot-dipped galvanized. Safety Chain 1/2", 36"L w/ integral safety hook (no connecting links) and stainless steel latch - weakest element 9000 lbs minimum each assembly. Hot Dip Galvanized chain and hook installed with patented Sauber Chain Traps which do not weaken any link. -~ ,/--h,~ 10 N. Souber Road. 'Ag,1. IL 60182-0001 m~(Mfic[I) 800-323-9147 FAX 800-833-3264 1-3 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzkd72.Zor I)ate: May 27, 1998 Re: Meadowdale Hills Three Phase Conversion Project Retreat Three Phase Conversion Project Authorization to Execute Construction Contract BACKGROUND: These projects were recommended in the Long Range Plan prepared by Electrical Systems Consultants, Inc. (ESC) ofFort Collins and adopted by the Town Board in June of 1996. (continued on next page) BUDGET/COST: The 1998 budget amount for the Meadowdale Hills project is $240,000. The 1998 budget amount for the Retreat project is $225,000. The Town Board approved the engineering scope of services for ESC in February which included $27,000 for Meadowdale Hills and $18,000 for the Retreat. Attached is the Bid Tabulation prepared by ESC. Following is a summary ofthe total estimated cost ofthese projects: Original Design Meadowdale Retreat Labor (Contractor) $110,174.85 $198,285.00 Material *stimate) 32,600.00 31,000.00 Engineering (ESC) 27,000.00 18,000.00 Total $169,774.85 $247,285.00 Original Design with Underground Meadowdale Retreat Alternates Labor (Contractor) $192,229.85 $277,085.00 Material (Estimate) 54,820.00 40,375.00 Engineering (ESC) 27,000.00 18,000.00 Total $274,049.85 $335,460.00 RECOMMENDATION: The Light and Power Department recommends that the Town contract with TSI to construct the two projects following the original design at a cost of $110,174.85 for the Meadowdale Hills project and $198,285 for the Retreat project. REM 2-1 BACKGROUND (continued): The Meadowdale Hills project consists of building and replacing approximately 1.9 miles of existing single phase line with 1/0 AWG tree proofaluminum conductor from Mall Road to the Meadowdale Hills Subdivision. The Retreat project involves replacing approximately 1.8 miles of existing single phase line from Glenhaven to the entrance to the Retreat with 1/0 AWG tree proof aluminum conductor. In addition, bids were requested for underground alternates for a portion ofeach ofthese projects. The attached maps indicate the general location of the projects including the underground alternatives. The purpose of these projects is to serve projected load growth in these areas and maintain the voltage and phase balance criteria on the Town's distribution system. The Light and Power Department requested and received five bids for the labor portion only ofthese contracts. The Meadowdale underground alternate is the last 3,555' where the line roughly parallels Highway 36 near Pole Hill Road. This line is barely visible from the highway and would not likely be any more visible following completion. The Retreat underground alternate includes 1500' from the beginning point in downtown Glenhaven. The new underground route would be under the pavement ofthe road and would require concrete flow fill and overlay of one lane ofthe road. The original route is offthe main road and would not result in additional poles along the road. The total cost ofthe two projects following the original design is $417,059.85 or $42,940 below the combined budget. The total cost including the underground alternates is $606,509.85 or $149,509.85 over the combined budget for these two projects. The Light and Power Department recommends that underground alternates be considered on some of the future long range capital projects where the visual improvement will be much greater than on these projects. *-I- -- : 2-2 BID TABULATION 1998 Electrical System Improvements . Project 498-006/007, Town of Estes Park, Colorn(jo Town of Estes Park Date: May 22, 1998 Light & Power Department Time: 2:00 p.m., MDT P.O. Box 1200 Place: ESC Office, Ft. Collins Estes Park, Colorado 80517 BIDDERS BID PRICES Clay's Hutton Hamlin TSI Union Electric Contracting Electric Power Schedule 1 Total $ 145,586.00 $ 132,133.00 $ 119,859.60 $ 110,174.85 $ 234,208.85 Schedule 2 Total $ 153,705.00 $ 244,034.00 $ 205,434.50 $ 164,365.00 $ 312,833.35 800 ft UR2-1 $ 43,030.00 $ 34,740.00 $ 29,660.00 $ 33,920.00 S 43,964.00 For Schedule 2 Base Base Total S Â· 342,321.00 $ 410,90L00 . S 354,954.10 TS. 308,459.85 *S 591,006.20 Schedule 1 Optional UG $ 90,280.08 $ 77,873.75 $ 92,158.40 $ 82,055.00 $ 150,277.75 Schedule 2 Optional UG $ 99,625.00 $ 137,110.00 $ 64,906.00 $ 78,800.00 S 245,396.80 BIDS REJECTED: None This is to certify that the bids were publicly opened and read at 2:00 p.m., MDT, May 22, 1998, at Fort Collins, Colorado. ELECTRICAL SYSTEMS CONSULTANTS, INC. S'laâ‚¬hv-Â»~Â« Engineer 2-3 i, .... g 4 ... - - 1 - n i F CONVERT TO 30-1/0 ACSR LINE - 4..r A . '97. / MAL ROAD .. --- ' - 4CO 6CU ,Â· 1 6 CU 1 ~ "//'4.25 L'\4 , , MEADOWDALE 6<U Three Phase Overhead ' T4N,R72W Underground Alternate :111!111!111!111 -/ 9 --- Â£ /1. 4 6 cu .TAIL FOR T WN OF USTE PARK .-. 6 03 6 Co. , 74 Â· ... - V 1 1 6~47Â·i,- .. - ... I 2-4 / nos 1 - 6. I :, ..5.-:2. E. 23.-11, -,3.-3 13:4.-3,=% -. ..5 1 L. 1 0 <0 C e CE C' 606 , CO 50 CP NORTH FORK 6 6 CU RETREAT Â· t 50 6 Ce 6 CU SCON- 6 CO . ' 15 ... FOX CREEK GLEN HAVEN ~ CONVERT TO 30-1/0 ACSR LINE 1 . t ~ s nree Phase Overhead 221-22 .. i . lc..2....c... Ps. .C.Z ,---.It T6N,R72W TE TSN,R72W TS ' Underground Alternate .Pittltil~â€ž11-~ '. 1 u /1 2-5 '11 --- - Cb TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke-72-85),t Date: May 28, 1998 Re: Estes Substation Transformer Maintenance - REVISED Authorization to Contract for Maintenance Services BACKGROUND: Transformer #1 at Estes Substation has had an oil leak in the vicinity of the cooling radiators which we have attempted to correct several times. We have requested quotes from companies that perform substation transformer maintenance to remove the cooling radiators, replace the gaskets, and repack the shutoff valves for the radiators. This work requires de- energizing the transformer, draining the oil, filtering the oil to remove contaminants, and refilling the transformer under controlled conditions. While the transformer is being serviced, we requested quotes to service the load tap changer (LTC) as well. BUDGET/COST: The annual budget for substation maintenance is $7,000, so funds will have to be shifted from other maintenance line items. Following is a summary ofthe quotes we received: LTC Included Transformer QnlY Solomon Corporation $13,848.10 $11,811.43 S.D. Meyers, Inc. 16,790.00 12,740.00 Western States Recloser No Bid We have had good service in the past from all three companies. RECOMMENDATION: The Light and Power Department recommends that we contract with Solomon Corportation to perform the repair services as discussed including the tap changer service for a cost not to exceed $13,848.10. REM 3-1 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Dekker and Board of Trustees From: Richard E. Matzke-7ZZ<*" Date: May 27, 1998 Re: PCB Treatment Inc. Steering Committee Settlement Offer BACKGROUND: In March of 1984, the Town ofEstes Park contracted with PCB, Inc an Environmental Protection Agency (EPA) licensed disposal facility for disposal offive polychlorinated biphenyl (PCB) contaminated transformers (between 50ppm and 500ppm) and one drum containing PCB contaminated oil for a cost of $1,165. We received a Certificate of Destruction ofthese materials from PCB, Inc. in July of 1984. In August of 1995 the Town received notification from EPA that PCB, Inc. was now a "Superfund" cleanup site along with a request for information. In September of 1997 we received a notice ofpotential liability from EPA and the possibility of a settlement agreement. The Town received a settlement agreement from the PCB Treatment, Inc. Steering Committee on April 24, 1998 with a sixty day response limit. BUDGET/COST: The cost ofthe two settlement amounts are $7,700 or $8,200, with the $8,200 amount providing the best coverage. There is no specific line item in the budget for this expense so it will be paid out of the distribution maintenance budget. ($64,100 totaD RECOMMENDATION: The Light and Power Department recommends that the Mayor be authorized be execute the Settlement Agreement and that the steering committee be paid the amount of $8,200. REM 5-1 1 11 Wigi Y' i e orÂ·-miei 04 10 9 r- - O 1 V i 0 1 9. 0,1 041 1 W I mooloomic,1 r.41 1,-1-9 Glil LO .1 0 0 1 7 1 10 1 .Ibl MI r 1 4 1 4,2.. lili ... ....1 4 . .1 -1 1 2 + E: 1 0, - tr) r- 1 Â¢1 1 r-Rmoomm /,01* Â£* w , O r- w Â¢4 10 1~ ('1 I j ~Â· 1- J ~ 1 I~ ' M I 04 04 04 r-1 01 1 1-1 1 â€¢co 1 04 1 - col t~~ ~'-t rA+44*JififjifÂ·fft:Fr ! .pi f~ 12(f--~~:4~~i.-~~0,r~~i.-~1Â·1-TA..I 1-~firi~r:.3-,# i :,-)2 5 -r el f 1 0.. ;r 4. 9--4- :7.-2..i-9.,~2?.1-3Â¥i---..5~3Â·-- .-'-' . Â· .2- 2- --U - 1 etr J-24. int-MY--12-~Â·hg:440-2.9b509Â·U.4 t. iÂ¥13)1*'0339-f344*f->-j i.%:p.~.i~:;~~2~1 f f:zf?7. I...ft:i=: 144..~I;.344~544&& r= .., --:r- 1:'.5 ~Â·iÂ·-I.......'-3;5>095.".f -'-h-:5-i:1,''At *-' b.tla Â·Â·:ID:lit'f':-~:-?f 444-4441Â«4?fi-6 2393271& 2~~fl-Itt62%24* . 2 - 1 71 2 U.- 4" i.:'. M.. 1.34:7:3,1 1.-: 1.:F,5-*g 6530.,0-A:. 2.: 6 I O.r Â·? w, râ€¢,T ,-:.g - '6 - Â· <71 T ' ~Â·co j.k<Â· S 9.:' 1 X t - - '.- 2% 5:3- : 0 1 0.1 i. (D , ~-Â·-.(C) , .' .. I f-:./ : r-I _*. i S t.. t-:: *- 1 .9 1 , /1 1 ; 1 . - r . Â¢4 I V i Â¢4 I .f , 1 I I I.-:I 1- 1 .'..1 -7-Ic I 1 1 -71 1 1 1 1 11 Ill 1 Z O Ul LO I It? 1 10 Cir Lo w w 1 1 1 1 i Lo M O 1 (n i r rÂ·*001â€¢Om 1 1. co 8 1 CO .0101 (4 10 to r 001 1 -1 1 - - . .1 - - -- - - -. -.. 10 0 0 O Câ€¢ r-4 1 1 11 I 3%Â·19 PRIBI rt rl tr) 9 9 1 1 11 1 01 N N 1-1 N 1 1 1 - 1-1 -1 It I . 1 1011 ..4 (4 1 1 1 1 0 1 1 1 11 1 1 rl I rt O N N 1 1 - ,-1 CO Ul MOf- IMI 1 1 0 1- N I r-1 > C N rl co tri 1 1 0 1 0 I r -00, I co U to ul -- r- i Chi 1011 Nt 3 1 0 4 41 1 .1 . 1 . 1 1 1 r- /0 1 1 ~ MIrÂ·11 r)LOLOCOC) IMI r-It to , 0 1 15 1-Irt 1 1 t.0 co O N Ll 10.1 IM 0 1 9. 1 1 1 Ll I 1 0 1 1 1 1,1 1 It' 4 1 I â€¢0000 ! M ! r.Â·cocorÂ·lo ! co ' Rimt !0000:0' mencir O 6 01 : 1 u'Â©0000'0 r o W v r 10 ' 0 ' M.al i 1 1 & : i- m- EE. Er i fl .....+ . .. Lo (4 . r-1 r 67!r! 2:g: 4110 -74 to mto art :G: 10 1% G 9, ca ; p ; LO trn' 1 C - - - : G i i-: i m to) 1 1 1 1 1 11 1 tO .. D)-1 gb 02 - O , 41 4 Â·- 1 3:3 5..:â€ž; -1-'R-/ PC Y,9 1, tj N., --Â· - -~ M .95.- .242Â»25:43-Ey 22â‚¬:3.2 D 1 1 11 1 It I 2Â·el,- 0 0.(0.U} ~:~~.,2- ;i. W z ' C 9Â·57Â»9:53.- 451.1- 71- PE Eft! 49.-2 f~iNit 3.U 0 Â·A E Â¥1.0 2 19.5 Â·C.'. /O-CU.â‚¬9~3>...03â‚¬*R:153*E 2 3 L O R IO- C - 14 .1 L _' ~ ~= ;1 2 - # .... M .-U-~ 1.. 2 , - 4 E:': 8 'Aili-- r.i,f: :-3.Â·N.1,-47+J.. 4-1 -1 .0 - - - ~'~1. ~ A- W.1--t:-7 >Â·Â·-' Cftl.a.7--,-~a ~. 14# I JJ:-:Â·7-~ -,/.-1-~0 idS-Â·:er,4 *z-Â·Â·--:-4:.-.Â·r: . r- r 1 1 1 IN 1 1 1 1 U.1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 .1 H O X., .. .,1 N 1,1 0.0 9 0 < H -b..1 'H-7.- - . td C< 4. ,; O ; i., 1 Â·A<Il.r.:Â·74-Â·4 t 2 f 30 j :s: 0 ---9--2*3--a- k -9*4-.. r'- 1.cÂ·.- - - A R AT * 1-4 0 *-5..â‚¬63)-70..1,Â·;. C...3,? c-234-3 8 ~ W it.,1-4-t}%22: 32;1013,4 $ - . / .6 1.1 44 I 4 FOR T}re MONTHS ENDING APRIL 30, 1998 & 1997 i.'.. . 30~~~ 829<l~:~t-' saunoOOY BFE 940 3(8'84 saina-[puedx3 -[ea de Ju 08-t'99I'Z C80'OZI'8 SallnxIGNSd TY.10 LD'L'399 EGG'PG dvi En:10338-'Sminx M-T-D REVENUE 88,905 1999 O.2/11'1,114 kJ U UV tAâ€¢-41,2.V. ansfers Out ernmental Teleuagfuo NlATW 30 (XON3IOId for Services 1,1 0 C - O I 4-2 t 1 LUO 11 0- 1 O Z ' 1 R 0 Co L. Cl - CIO -CD LL C 1 1 CIO ogogo 0 0 0 8 08088 0 0 0 0 0 C) A- 0 0- cd- rÂ·- ~ Lo 4- M Mr r- ,- 9- 7- r- MM WalSAS Loadhist.xls 5/27/98 -0-1996 L66 L -0- 966 K ..9.. 000 AON 13 des ES PARK PURCHASE R-DEMAND E-8 30Vd 1 1 1 1 1 1 T 1 1 1 - 0 1 HAAM *1HiNOW Loadhist.xls 5/27/98. 01996 Z66X m -- - --- - - - - 000'000'9 866 k m 000 AON 100 daS Bnv Inr unr Ae'Al Jdv JEIN qad uer -- 000'000'Z MONTHLY ENERGY PURCHASES 8-89 39Vd 12,000,000 10,000,000 -- - - 8,000,000 -- -- - . - - 000'000'1, 1 - 1 1 j 1 1 1\ - Â·T 1 ..pr#~ 0 1 il - F aBSVHOkind HMM all .. Loadhist.xls 5/27/98 01996 L66X m -- " 000'000'09 866k // | Â£66 L ~C].LA 866 1 000 AON PO deS Bnv Inr unr Ae'Al Jdv J e IN qe=1 uer ENERGY PURCHASES YEAR TO DATE 120,000,000 *-89 39Vd 100,000,000 - 000'000'01 80,000,000 - ---- - ~ ~ " - ~~ -~ ~ " ~ 000'000'01, 41 1 1 L 1 I Z O I m 1 1 LU -1 i t '11~ 6614â€¢.4&4,-1.', " : t ~9- 1 -TIE Â· ~ ri Â·Â·r L AÂ· Â·Â·r~~~ '~, fLIY.- ,Jig-2 ... "rÂ·41'Uli41-fiGAwkw 1 1 1 1 ; ($) 93-IVS A-1141.NOW .. 966 L O - L66 L m 866 K m oaa AoN PO des Bnv Inr unr ABIN Jdv levy qe=1 uer ESTES PARK LIGHT AND POWER DEPARTMENT ELECTRIC S 800,000 700,000 --- 650,000 -- 750,000 - ; -- 000'009 -- 000'09* -- 000'00* 600,000 - 1- 000'09Â£ . 1 . 1 . 1 000'00Â£ -- 000'099 i ' 1 - 11- 1 1 1 T 1 1 1 1 1 1 1 1 1 . r 0 1 1 ($) 93-IVS 31Â¥a 01 hlv3A Salehist.xls 5/27/98 01996 L66 k m 866 K m 011 866 L %Lt'O oDa AON PO deS BnÂ¥ Inr unr Ae'Al Jdv Je'Al qe=1 uer ESTES PARK LIGHT AND POWER DEPARTMENT YEAR TO DATE ELECTRIC SALES 9-89 39Vd 1 1 L66 L SA 7,000,000 6,000,000 5,000,000 4,000,000 000'000'Â£ - -- 000'000'Z - - 000'000' L