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Home My WebLink AboutPACKET Light and Power 1997-09-11i TOWN OF ESTES PARK Light and Power Committee AGENDA September 11, 1997 8:00 a.m., Board Room 1. Christmas Decorations Installation and Maintenance Â° Award Contract 2. Long Range System Plan Â° Progress Report 3. Light and Power Department Policy and Procedure Manual Â° Proposed Additions and Revisions 4. Reports A. Platte River Power Authority-No Report B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 9/6/97 TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke-7ZZ/7- Date: September 10, 1997 Re: Christmas Decorations Installation and Maintenance Request to Award Contract The Light and Power Department has received a proposal from Rocky Mountain Lawn Care to install and maintain the Town's Christmas decorations for $49,750. Rocky Mountain Lawn Care also proposes to add steel bracing to the Three Wise Men displays in order to improve their mechanical strength at a cost of $5,000. In addition, Rocky Mountain Lawn Care proposes to furnish a maximum of $4,000 worth of light bulbs and supplies for this project. The Light and Power Department recommends that we contract with Rocky Mountain Lawn Care for the above materials and services at a cost not to exceed $58,750. REM 1-1 ' J TOWN OF ESTES PARK CHRISTMAS DISPLAY INSTATILATION AND MAINTENANCE - "97" - SCOPE OF SERVICES - Listed are conditions essential to the successful completion of the project. 1) PRO,TECT LOCATION: Including, but not limited to, the downtown area of Estes Park and extending outward East on Highway 34 and 36, South on Highway 7, and West on Highway 34 and 36 approximately (2) miles. 2) APPROXIMATE OUANTITIES: String twinkle lights in approximately (125) street trees in the downtown area, the trees will be marked with engineering flagging. Hang approximately (120) rigid rebar Christmas trees on Highway street light poles on Highways 34 and 36, and 7, once again the poles will be flagged. Erect (7) plywood displays located more specifically at: A. Christ Figure - West Elkhom B. The Card Shop - In front of Municipal Building C. The Nativity Scene - Bond Park D. Christmas in Bug Ville - Bond Park E. The Lady in the Shoe w/Helicopter - Intersection of Stanley Avenue and Highway 7 F. Santa Claus and Reindeer - Top of Cliff above Black Canyon Creek G. The (3) Wise Men w/Sheep - South side of Big Thompson River at the Bridge Also the (2) seasons greetings displays on Highways 34 and 36. 1-2 . 1 Estes Park Light and Power Department Long Range System Plan Summary ofRecommendations Years One Through Five Allenspark Circuit AP-1 Install 1.4 miles ofthree phase 750 MCM Aluminum(AL) underground cable from Marys Lake Substation generally along the west side ofMarys Lake and Marys Lake Road to Highway 7 and Fish Creek. ($336,000) HOLD AP-2 Install 1.4 miles of three phase 4/0 AL underground cable from Highway 7 and Fish Creek along Cheley Camp Road toward the Baldpate Inn. (203,000) 2002 AP-3 Install 1.75miles ofthree phase 4/0 Aluminum Conductor Steel Reinforced(ACSR) overhead line from end point ofunderground on Cheley Camp Road to the Wind River Ranch. ($350,000) 2002 AP-4a Install 3 miles ofthree phase 4/0 AL underground cable from the Wind River Ranch along Highway 7 to Big Owl Road. ($435,000) 1999 AP-4b Install 2 miles of three phase 4/0 AL underground cable from Big Owl Road along Highway 7 to Meeker Park. ($290,000) 2000 AP-5 Reconductor 1.8 miles of single phase #6 copper(CU) overhead line to three phase 1/0 ACSR from Allenspark along Highway 7 to Pine Valley. ($90,000) 1997 AP-6 Install 600 KVAR switched capacitor bank at Aspen Lodge. (AP 1 18) ($6,000) COMPLETE-1997 AP-7 Install 300 KVAR switched capacitor bank at Allenspark. (AP190) ($5,000) COMPLETE-1997 AP-8 Install three phase 150 amp regulator bank (AP122) ($36,000) 1997 Beaver Point Circuit BP-1 Reconductor 0.3 miles of two phase #6 CU to three phase 1/0 ACSR from Highway 36 and Marys Lake Road along High Drive to Park Entrance Estates. ($22,500) 1997 2-1 2 Big Thompson Circuit BT-1 Reconductor 1.3 miles of single phase #6 CU to three phase 1/0 ACSR from Mall Road east along Highway 34. ($130,000) 1999 BT-2 Reconductor 1.6 miles of single phase #6 CU to three phase 1/0 ACSR from Glenhaven to the tap feeding the Retreat. ($240,000) 1998 BT-3 Install three phase regulator bank (BT174) (30,000) 1997 BT-4 Install 300 KVAR fixed capacitor bank. (BT108) ($2,000) 1997 BT-5 Install 300 KVAR switched capacitor bank. (BT166) ($5,000) 1997 Fall River Circuit FR-1 Install mile ofthree phase 4/0 AL cable in Black Canyon Subdivision. 1999 Moraine Circuit MR-1 Install 0.1 mile ofthree phase 750 AL cable from Brownfield's to MacGregor Ave. ($20,000) 1997 MR-2 Install additional phase of#2 AL cable 0.2 miles feeding Fall River Estates. ($10,000) 1997 MR-3 Install 600 KVAR switched capacitor bank (MR118) ($6,000) 1997 MR-4 Install _mile of#2 AL cable in Fall River Estates. 1999 MR-5 Install 0.1 mile ofthree phase 4/0 AL cable. (Tie three phase on Moraine to three phase south ofElkhorn) ($20,000) 1998 MR-6 Install _mile ofthree phase 750 MCM AL cable from Brownfields across new bridge to Park View Estates. 1999 Peakview Circuit PK-1 Install 300 feet of 1/0 ACSR overhead line along Wildwood Drive in Carriage Hills. ($5,000) 1997 PK-2 Complete Lexington Lane circuit tie across Highway 7,0.3 miles of three phase 4/0 AL cable. ($45,300) 1997 PK-3 Reconductor 1.25 miles of single phase #6 CU to three phase 1/OACSR from Fish Creek Road and Little Valley Road in to Little Valley ($94,000) 1999 2-2 I , 3 PK-4 Reconductor 0.2 miles of single phase #6 CU to three phase 1/0 AL in Fort Morgan Colony Addition ($15,000) 1997 PK-5 Reconductor 300 feet of single phase #6 CU to three phase 1/0 AL in Carriage Hills ($5,000) 1997 PK-6 Install three phase pole top switch. (PK178) ($6,000) 1997 PK-7 Install 600 KVAR switched capacitor bank. (PK108) ($6,000) 1997 PK-8 Install 600 KVAR switched capacitor bank. (PK154) ($6,000) 1997 -South Circuit SH-1 Reconductor 3 miles of single phase #4 CU to three phase 1/0 AL from Mall Road to Alpine Drive in Meadowdale Hills. ($225,000) 1998 SH-2 Reconductor 0.1 mile of single phase #6 CU to three phase 1/0 AL from Prospect Avenue to High Street. ($5,000) 1997 SRI-3 Install 600 KVAR switched capacitor bank. (SH116) ($6,000) 1997 SH-4 Install single phase voltage regulator. (SH166) ($10,000) 1997 Miscellaneous Install 11 reclosers. ($70,000) Years Six Through Ten Estes Substation SUB Rebuild Estes Substation on new site east ofEstes Power Plant Switchyard with two 15/20/25 MVA transformers and eight feeder positions. ($2,915,000) 2005 CKT Relocate underground circuit get-a-ways. ($264,000) 2005 Big Thompson Circuit BT-10 Reconductor additional 1.3 miles of single phase #6 CU to three phase 1/0 ACSR east along Highway 34. ($130,000) 2003 BT-11 Reconductor 2.6 miles ofthree phase #4 and #6 CU to three phase 1/0 ACSR along Devil's Gulch Road from County Road 61 to Glenhaven. ($312,000) 2002 2-3 I * 4 Fish Creek Circuit - New FC-1 Install 1 mile oftwo-three phase 750 MCM AL cables from new Estes Substation along Highway 36 to Fish Creek Road. ($400,000) 2005 Highway 34 Circuit - New 34-1 Install 1.1 miles ofthree phase 4/0 AL underground cable from substation east along Highway 34 to Noah's Ark. ($195,000-this work included in 1996 budget and scheduled to be completed later this year) COMPLETE-1996 Miscellaneous Install 4 capacitor banks. ($24,000) 2001-2004 Install 11 reclosers. ($70,000) 2001-2004 Total cost summary 1997 425,300 1998 540,000 1999 714,000 2000 290,000 2001 312,000 2002 576,500 2003 153,500 2004 423,500 2005 3,179,000 Total 6,613,800 2-4 TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke 72, ZO)Â·/w Date: September 10, 1997 Ile: Light and Power Department Policy and Procedure Manual Proposed Additions The Light and Power Department recommends adding the following sections to the Policy and Procedure Manual: Uncollected Bill Policy Customer Termination of Utility Service Automated Payment ofUtility Bills (ACH) Policy The complete wording for each proposed section is attached. These sections reflect current Department practice and do not involve any changes. REM 3-1 TOWN OF ESTES PARK UNCOLLECTED BILL POLICY The goal of the Town of Estes Park Utility Billing Department is to collect all of the monthly electric and water bills. Any account that is written off to uncollectible debts has the net effect of costing all customers by requiring higher rates for service. Most customers pay their bills in a timely manner; however, there are times when the Utility Billing Department must pursue the accounts that become past due. The department does follow the discontinuance policy as adopted by the Town Board (see Discontinuance for Non-Payment Policy). In the rare instances when a customer no longer has utility services in their name and still owe a balance on their account, the Town can pursue collections through a collection agency, Town . Attorney, or any other legal procedures. If a customer requests service and has a balance from a previous account, the Town shall demand that the old balance be pid or arrangements made prior to receiving service. For a customer who has more than one account, the Town can transfer the balance from the unpaid account to their current account. This also applies if the past due account is a business, with the unpaid balance transferred to their personal account. Customers can request establishment of a payment schedule for past due accounts (see Payment Plan Policy). 3-2 CUSTOMER TEMINATION OF UTILITY SERVICE When an electric or water utility customer wishes to terminate their account with the Town of Estes Park, they must notify the utility of the date they wish to terminate their service. The utility will read the meters as of that date and issue a final bill for amounts owed. If a customer's utility deposit has not been returned, the Town will deduct the final bill from the deposit and refund the balance. If the customer is moving from one location to another, the deposit will be transferred to the new account. If the customer is an owner of the property, the Town will need a new customer or responsible party to transfer the account to. If the customer is terminating service from a rental property, the account will be transferred back into the owner's name. 3-3 TOWN OF ESTES PARK AUTOMATED PAYMENT OF UTILITY BILLS (ACH) POLICY The Town of Estes Park electric and water utilities offer our customers the option of paying their utility bills electronically. This is a relatively simple procedure which allows the Town to request the amount due directly from the customer's specified bank account. The customer must complete an Automated Payment of utility Bills (ACH) form to authorize the Town to request the funds from their designated bank. The Town will mail the customer a utility bill so they will be aware of the amount of money that will be deducted from their bank account. The bill will also provide the Town's billing information in the event the customer questions or disputes the billing. The funds will be drawn from the bank on the due date of the bill. The automated payments of utility bills will continue until the customer notifies the Town to discontinue or, of course, if the billing is transferred to another customer. The ACH is a draw from the customer's bank account. If the bank does not pay due to lack of funds, the amount of the bill will be added back to the customer's account. The customer will be notified by phone or by mail if the utility cannot contact them by phone, will be assessed the $30 non-sufficient check charge in addition to their bill, and will be responsible to have the bill paid prior to the normal discontinuance process. 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($) 93-Ivs 31Â¥0 01 hIV3A Salehist 9/6/97 01995 966 L m L66 L 0 oDa AoN PO deS Bnv inr Jdv Je'Al qa=1 uer ESTES PARK LIGHT AND POWER DEPARTMENT EAR TO DATE ELECTRIC SALES 5,000,000 ~ 8.16% 1997 YTD 9-8t, 39Vd 7,000,000 6,000,000 4,000,000 000'000'Â£ 000'000'Z 000'000' L VS 1996