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Home My WebLink AboutPACKET Light and Power 1997-04-101 TOWN OF ESTES PARK Light and Power Committee AGENDA April 10, 1997 8:00 a.m., Board Room 1. Fall River Hydroelectric Generating Station Â° Draft Memorandum of Understanding with Rocky Mountain National Park and Bureau of Reclamation 2. Replace Line Department Jeep#15 Replace Line Department Truck#21 Replace Meter Department Jeep#21 Â° Authorization to Purchase 3. Highway 7 Underground Primary Project Â° Request to Award Construction Contract 4. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Prepared 3/29/97 Revised 4/9/97 7 TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke -11 29- Date: April 9, 1997 Re: Vehicle Replacements Authorization to Purchase The Light and Power Department requested the following amounts in the 1997 budget for vehicle replacements: Replace one ton truck with boom (Truck #21) 31,000 Replace Jeep Wrangler #15 14,000 Replace Jeep Comanche #14 16,500 Truck 21 is a 1980 one ton flat bed truck with approximately 42,000 miles of service. The proposed replacement is a similar vehicle with a slightly larger engine. The low bidder is Rains Motor Co. with the 2% local purchasing allowance. The bid price ($34,660) is above the budget amount but the difference is more than offset by the amount not used in the recent purchase of the aerial bucket truck. Vehicle #15 is a 1988 Jeep Wrangler with 70,000 miles of service. The proposed replacement is a half ton 4 wheel drive pickup truck which will be assigned to the Line Superintendent. The low bidder is Garnsey-Wheeler Ford at $13,148 which is within the budget amount. Vehicle 14 is a 1990 Jeep Comanche with 54,000 miles of service. The proposed replacement is a Jeep Wrangler. The low bidder is Foothill Chrysler at $15,104 which is also within the budget amount. The attached memoranda from Fleet Manager, Gary Shanafelt provide further details on the vehicle bids and specifications. The Light and Power Department recommends purchase ofthese vehicles from the low bidders as discussed above. REM 2-1 , FLEET MEMO TO: MIKE MANGELSEN FROM: GARY SHANAFELT SUBJ: LIGHT & POWER VEHICLE BIDS DATE: 3 APRIL 1997 SPECIFICATIONS WERE WRITTEN AND BIDS REQUESTED FOR A M TON 4-WHEEL DRIVE PICKUP TRUCK TO BE USED BY ED DRAGON WHICH WILL REPLACE 933.15, A 1988 JEEP WRANGLER WITH ALMOST 70,000 MILES ON IT WHICH HAS BEEN RETIRED FROM METER READING AND IS BEING USED BY THE WAREHOUSE MAN. BIDS WERE ALSO RECEIVED FOR ONE 1-TON 4-WHEEL DRIVE FLATBED TRUCK WITH CRANE TO REPLACE 933.21, A 1980 CHEVROLET CONFIGURED THE SAME AS IT'S REPLACEMENT WITH 42,100 MILES ON IT. WE ALSO RECEIVED BIDS FOR A JEEP WRANGLER TO REPLACE 933 14A, A 1990 JEEP COMANCHE WITH ALMOST 54,000 MILES ON IT WHICH IS CURRENTLY BEING USED FOR METER READING. FORD TRUCKS HAVE PROVEN TO PERFORM THE BEST IN THE LIGHT & POWER DEPARTMENT WITH A LOWER COST OF MAINTENANCE AND BETTER RELIABILITY. THE NEW FORD PICKUP TRUCKS HAVE NEW TECHNOLOGY MODULAR BUILT ENGINES AND HAVE WON NUMEROUS AWARDS RECENTLY FOR THEIR DESIGN AND FUNCTIONALITY. IT IS ALSO A GREAT ASSET TO ALL CONCERNED TO BE ABLE TO HAVE WARRANTY WORK PERFORMED AT OUR LOCAL ESTES PARK FORD DEALER IN LIEU OF TRAVELING BACK AND FORTH TO THE VALLEY FOR SERVICE. AGAIN THE DECISION WAS MADE TO SPECIFY A 1-TON FLATBED TRUCK AROUND FORD SPECIFICATIONS FOR ALL OF THE ABOVE MENTIONED REASONS PLUS FORD AND DODGE ARE THE ONLY MANUFACTURERS OFFERING A SOLID, MONOBEAM, FOUR WHEEL DRIVE FRONT AXLE WHICH HAS PROVEN TO HOLD UP THE BEST COMPARED TO THE INDEPENDENT FRONT SUSPENSION DESIGN USED BY CHEVROLET. THE JEEP WRANGLER HAS PROVEN TO BE A GOOD METER READING VEHICLE OVER ANY COMPARABLE VEHICLE WE HAVE LOOKED AT. WE HAVE USED JEEP WRANGLERS SINCE 1988 WHEN WE FIRST PURCHASED TWO OF THEM WHICH REPLACED THE ORIGINAL DESIGN FORD BRONCOS, THEY HAVE AN ULTRA TIGHT TURNING RADIUS WITH EXCELLENT 360 DEGREE VISIBILITY PROBABLY THE TWO MOST IMPORTANT REQUIREMENTS OF A METER READING VEHICLE BESIDES BEING FOUR WHEEL DRIVE. 2-2 FLEET MEMO TO: RICH MATZKE FROM: GARY SHANAFELT SUBJ: LIGHT & POWER VEHICLE BIDS DATE: 25 MARCH 1997 SPECIFICATIONS WERE WRITTEN AND BIDS REQUESTED FOR A M TON 4-WHEEL DRIVE PICKUP TRUCK TOREPLACE 933.15, A 1988 JEEP WRANGLER WITH ALMOST 70,000 MILES ON IT WHICH IS TO BE USED BY THE LINE FOREMAN. BIDS WERE ALSO RECEIVED FOR ONE 1-TON 4-WHEEL DRIVE FLATBED TRUCK WITH CRANE TO REPLACE 933.21, A 1980 CHEVROLET CONFIGURED THE SAME AS IT'S REPLACEMENT WITH 42,100 MILES ON IT. WE ALSO RECEIVED BIDS FOR A JEEP WRANGLER TOREPLACE 93314A, A 1990 JEEP COMANCHE WITH 54,000 MILES ON IT TO BE USED FOR METER READING. PLEASE FIND LISTED BELOW THE BID RESULTS FOR THESE VEHICLES. ALL SPECIFICATIONS HAVE BEEN MET ON THESE VEHICLES AND I WOULD THEREFORE RECOMMEND THEY BE ACCEPTED AS BID. IF YOU SHOULD HAVE ANY QUESTIONS PLEASE LET ME KNOW. 46 TON 4XA PICKUP TRUCK GARNSEY-WHEELER FORD $13,148.00 (INCLUDING $5,050.00 TRADE-IN ALLOWANCE) .4 C.4 DEAYF IAiC. $13,288.00 (INCLUDING $5,000.00 TRADE-IN ALLOWANCE) RAINS MOTOR CO. S14,663.30 (INCLUDING $3,800.00 TRADE-IN ALLOWANCE) COURTESY FORD $15,927.30 (INCLUDING $4,300.00 TRADE-IN ALLOWANCE) * $ 14,000.00 WAS BUDGETED FOR THIS PURCHASE 1-TON 4X4 FLATBED TRUCK WITH CRANE GARNSEY-WHEELER FORD $34,405.00 (INCLUDING $3,500.00 TRADE-IN ALLOWANCE) RAINS MOTOR CO. $34,660.00 (INCLUDING $3,500.00 TRADE-IN ALLOWANCE) COURTESY FORD $35,470.00 (INCLUDING $3,000.00 TRADE-IN ALLOWANCE) ACADEMY INC. $36,093.00 (INCLUDING $2,400.00 TRADE-IN ALLOWANCE) * $31,000.00 WAS BUDGETED FOR THIS PURCHASE *$17,563.71 WAS NOT USED INTHE PURCHASE OFTHEAERIAL BUCKETTRUCKTHATRECENTLY WAS APPROVED FOR PURCHASE. JEEP WRANGLER FOOTHILLS CHRYSLER $15,104.00 (INCLUDING $5,000.00 TRADE-IN ALLOWANCE) RAINS MOTOR CO. $15,738.35 (INCLUDING $3,200.00 TRADE-IN ALLOWANCE) PRO JEEP EAGLE 15,824.00 (INCLUDING $4,000.00 TRADE-IN ALLOWANCE) * 16,500.00 WAS BUDGETED FORTHIS PURCHASE 2-3 1 1 1 OtHa).-1151 0 0 f- tri .4 M 1 10 1 .410 1 '0 1 O 0 1 1 Ull MC)Or-10,-11-1 0 1 r-4 1 10 1 â€¢oom,-11(41 ,-1 tr) ~ to 0, Ntr-1 1 : : 1% 1 7 1 . ..1 -1 E-1 1 lr),-Ir- 1~'' CiN to wr:N 1 0~ 1 .INI NI Alzmr,Bgl ONOUM INI V I t- 1 01 ..4 4.0 A 0 101 NI I 01 1 .1 1 1 1 .t . 1 1 0 , el I 101 - 1 1 --1 1 1 e It 1 1 It I 11 ~ M M r-1 ~ 00 ~ 1.1 fNMOul iS i 1- : r-4 : N; w=:222121 O - o mo n , 1 9'MI .1 El o m .-1 m w oi 1 M I wint 01 :n 24 1 .2 67 -1 0' ..... 1 .1 .1 41 . 1 O 1-1 9 W V f,0,1 1-11 (DU Nliot01*t M OUNS 13: 1 .-1 1 M 2. 1 to m 1.01 L: : M: 0. . . 1 It 1 1 1 1 1 / /1 11 1 0 11 It '11 0-*Nf-MLOINI 1 It 1 11 a NOMMOot'DI Itt 1 It r. 01 011 9, 00 0 1 1- 1 11 1 1 11 - I - - - .. -/ 1 . 1 1 1 mvt.O 4,00 + IN, 11 1 1 It 09'ArN lent 11 1 rl fo r-1 0 let 1 1 1 1 1 1 1 1 1 It 1 1 1 1 1 I cÂ·, O, m I Inome,-Imi I i â‚¬ 4 i R?1 2 2 1 i 0 0,rer, 11 1 00 Cn Q U-) r It I -1 -t - ./- 1 1 Wvt 01.1 1 60 r- O 1 1 m 1 1 ul W N l,D 1 1 1 tri 9, 11 r/XI /1 1 1 1 1 NI all MES I It 1 1 11 1 N . a: 23 COU]Eq E-1 > i< 0 0 8-1 ~Cvoo!Ni O!- i E-IEi W 04 0 ~100'= NO 2 91 U | W tr, O i ,-4 ~ M ' co 6. u tal O - -t . =82 Edâ‚¬*20 li i El *1 1 1 : tor-,re 1 0 1 1 19 U, 00 94 00 t O - H *t E-Â¢ 1-4 m 3 i : Wi 11 1 11 1 It It 1 1 1 It 1,1 1 1 1 1 It 1 1 11 lili U 1 (,0 1 94 11 1 1 1 1 1 1 1 1 011 1 11 1 1 It I H LOOt.1,1,4, 1 r O 00 0 1 POO=â€¢ I 1 m II9'90-3 1997 1997 1996 I08'TOES 228'9645 (226'LEO'IÂ¢) S3WnJIGN3dX3 33A0 Charges for Services $576,80 $1,328,620 4 Current 19,947 Miscellaneous 39,945 Y-T-D TOTAL REVENUE 620 900 1,388,512 096'969 683'Vt, 'I~MI~~4333O.338 SS'birlm,IaN38 1(3 33AO 639'66 6L0'OL sainljpuadx3 -[eljdeo :tuax/no 163'268 k90'LEo'8 S3~InuIGN33X3 TVIOI FOR THE MONTHS ENDING FEBRUARY 28, 1997 & 1996 I-ED, Operating Transfers Out Source of Supply Customer Accounts Ie,reueD/UOT,ellsjumpv 30 (XON)IDI330) SS30X3 S)AN3A38 30 (XON3 IOI330) SS3OX3 Distribution 3/18/97 REVENUES EXPENDITURES AsaJOZIUI 0 g Ct 00 AAM WalSAS Loadhist 4/9/97 -0-1995 966 L -0- L661.-4.- 000 AoN 100 das Bnv inf unr *elAI Jdv JeIN qe=1 uer TOWN OF ESTES PARK PURCHASE POWER-DEMAND 1-8* 39Â¥d 22,000 - 21,000 20,000 19,000 000'LL 000'9K 000'9 L 000'n 7 /6/2//Ak, 0 HMM *1HiNOW Loadhist 4/9/97 01995 966 kn - 080 AoN 100 des Bnv inf unr Xe'Al Jdv Je'Al qa=1 uer MONTHLY ENERGY PURCHASES Â£-8* 39Vd 12,000,000 - 000'000'* - 000'000'9 - 000'000'Z 8,000,000 -- - - '000'000 * - Â£. - Hy?%%3 *inv#*iwmaimp~wmAMFAAMAMMF~AmwmeAMwAMMMAMF*3 1 0271#VABBFT'*APJWIMin~MYP*%*~2*41%~ AbmWkMAW 3%*W~~JHWAAFAMNap~AmMel lig*MMY~#AFAI~~:.~.~~22*23 1}%22*323*%%%*3%%%2ig@%*3~ ke#mmgmvet*te?22*%% Amp~NFrA,lgiKW.~ '0 (DI Â· CD Â· ; he e 01 - d 0 1 1 03SVHOhInd HMM a.LA 01995 60,000,000 - 0 1996 m 1997 100,000,000 - -1997 YTD 80,000,000 000'000'04 - ~Â· " "- 000'000'01 NEÂ»*~ 0 Z< 4 0 = g g IE 1 -10 U.1 -1 Ul ................;....... n ....1 .1 1 11 r n.1. ! 1:1 1 1 ($) 93-IVS A-IH.I.NOW 4/9/97 ESTES PARK POWER DEPARTMENT 550,000 -- 01995 966 K m L66 L m 000 AoN PO des Bnv inr unr XeIAI Jdv JeIN qe=1 uer - 4 -- 000'009 LES BY MONTH 9-9* 39Â¥d - - -- 000'094 -- 000'004 Salehist 750,000 700,000 - 650,000 - 600,000 -- -- 000'09Â£ 1 ..1 1 1 ...' 1 -1.1 1 1.6 1 ...1 1 .... i -Â· Â·-Â·Â·Â·Â· - 000'00Â£ .. 1 . ....... r U' 1 . 1 0 0 90 U.[ E . 1 Ht<Â·MEMPVANTNEENWR#69'4*02*%9,1 lE: Eim Eâ‚¬I~E ~ ?iEiE~El 3~ Bi3.'E B~E iE:'L:"ERRE: - '.2 .i-ia CO C) F*tÂ·**~-41*:AW':& 0, 1***#7*Â§#* pet@%* 0 1 1 ($) Salvs 3140 01 2;931 Salehist 4/9/97 01995 966 K m L66 L 0 01* L66 L %Le'St - 000'000:e 000 AON 100 des 6nv inf unr Xe'Al Jdv Jel/\1 qe=1 uer ESTES PARK LIGHT AND PO EPARTMENT 9-84 39Vd YEAR TO DATE ELE 7,000,000 6,000,000 000'000'Z 4,000,000 - 000'000': 5,000,000