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Home My WebLink AboutPACKET Light and Power 1996-09-12C TOWN OF ESTES PARK Light and Power Committee AGENDA September 12, 1996 8:00 a.m., Board Room 1. Lone Pine Acres-Request to Place Utilities Underground Â° Ralph Nicholas 2. Shutoff of Electric Service for Non-payment Â° Recommendation of Policy Changes 3. Fall River Hydro Plant Feasibility Study Update Postponed 4. Christmas Decorations Installation & Maintenance Â° Scope of Services 5. History of Electric Power in Estes Park Â° Authorization to Engage Firm to Write Manuscript 6. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. REM Revised 09/11/96 TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke72O7K Date: September 10, 1996 Re: Shutoff of Electric Service for Non-Payment Recommendation of Changes in Notification Policy At the meeting on August 13, 1996 the Town Board referred the ShutoffPolicy back to staffto review the following concerns: 1. Consideration for a first-time arrears customer, due to extenuating circumstances. 2. Consideration/incentive for the early-paying customer. 3. Review ofthe $50.00 minimum arrears amount. 4. Review of a longer payment cycle. 5. Review of shutoff policies from other municipalities. A committee consisting ofthe Finance Director, Finance Department staff, Light & Power Director, Meter Department staff, and the Town Administrator studied the shutoff policy. After completing this review, staffwould like to offer the following recommendations: 1. Establish goal to shorten time required to process bills following meter reading by five calendar days and maintain the same due date. This would require meter readings to be completed by the 10'h and 208 for each cycle. (This will give customers an additional five days to pay the bill on time.) 2. Extend the shutoffdate to 30 days following the due date rather than the bill date. (This will also move back the 10 day late notice and the 24 hour door hanger notice.) 3. Raise the minimum balance in arrears that would trigger shutoff from the present $40 to $65. (Sixty-five dollars represents the average monthly combined residential electric and water bill.) 4.- Implement a $10 dollar change for each door hanger placed. 5. Cycles may be adjusted to comply with calendar, holidays, meter reading cycles, etc. Following is a sample ofthe proposed changes as they would impact the billing cycles each month: Current Current Proposed Proposed Action First Cycle Second Cycle First Cycle Second Cycle Bill Date 268 1. 158 268 Due Date 5th 15th 5th 15th Next Month Bill 15th 26th Late Notice 94 204 221,4 rd Last Day to Pay w/0 Penalty 19th 20 2~ 12~h Door Hanger 208 30:b 3rd 138 Shutoff 22nd 2~ 5th 14~h Total Payment Cycle 32 days 32 days 51 days 51 days 2-1 2 We believe these changes will provide our customers more flexibility in scheduling their bill payments and provide enough penalty to discourage habitual late payers from taking advantage of our notification requirements. The Light and Power Department recommends that these changes take effect November 1, 1996 following adoption by the Town Board. A letter will be mailed to all customers notifying them ofthe policy changes. In addition, the Light and Power Department recommends the Town's Light and Power Rules and Regulations be amended to raise the disconnect/reconnect charge from $15 during business hours and $30 after hours to $30 during business hours and $60 after hours. BEM/rv Attachment: Platte River Member Cities Survey i-2 ' TOWN OF ESTES PARK INTEROFFICE MEMORANDUM Date: August 14, 1996 ~ To: Gary Klapha~~.~ From: Rich Widmer ,4D Subject: PRPA Cities' Utility Billing Procedures I have collected the information shown below from each of the other PRPA cities. As you can see, they all have a longer cycle than we do before shutting off service. 1. LONGMONT (Utility Billing Supervisor Jeannie Marshall) Normally bil14 cycles per month; one cycle for August shown 53 Day Cycle 8/6 - Bill date 8/27 - Due date 9/6 - Next bill with overdue notice (mailed on 9th, past due within 5 days) 9/15 - Final notice 9/26 - Door hanger placed 9/29 - Shutoff 2. LOVELAND (Utility Billing Supervisor Sandy Ramirez) Normally bill 18 cycles per month; one cycle shown 48 Day Cycle 8/1 - Bill date 8/19 - Due Date 8/30 - Delinquent date 9/1 - Next bill (past balance due immediately) 9/3 - Notice of discontinuance 9/13 - Date to pay by to avoid $10 late fee 9/17 - Date to pay by to avoid shutoff 9/16 - Door hanger placed 9/18 - Shutoff ' 8/14/96 TOWN OF ESTES PARK INTEROFFICE MEMORANDUM 2 3. FORT COLLINS (Customer Services Deb Michaelson) Normally bill 10 cycles per month; one cycle shown 54 Day Cycle 8/1 - Bill date 8/25 - Due date 9/1 - Next bill ( Past due within 10 days) 9/11 - Delinquent notice (8-10 days to pay) 9/21 - Door hanger placed 9/24 - Shutoff 1-4 TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke-7727- I)ate: September 11, 1996 Re: Christmas Decorations Installation & Maintenance Scope of Services Attached is the Scope of Services for Installation and Maintenance of Christmas Decorations for the 1996 season which were available on September 6, 1996. A notice was advertised on September 4th and 6th in the Trail Gazette and copies ofthe scope of service were delivered to two contractors who have expressed an interest in doing the work. Bids are due on September 18, 1996 and the Light and Power Department would like to recommend a bidder at the Town Board meeting on September 24, 1996 to allow work to proceed as early as possible. The Light and Power Department reserves the right to refuse any and all bids. REM 4-1 TOWN OF ESTES PARK CHRISTMAS DISPLAY INSTALLATION AND MAINTENANCE - "96" - PROJECT SPECIFICATIONS - Listed are conditions essential to the successful completion of the project. 1) GENERAL: The Town seeks a qualified contractor to partner with on the annual installation and maintenance of the Christmas exhibits. 2) BID DATE AND TIME: Submit bids by September 18, 1996 at 5:00 p.m. to: Mike Mangelsen or his secretary. 3) PROJECT ADMINISTRATOR: Ed Dragon, Line Superintendent Light and Power Department 170 MacGregor P. O. Box 1200 Estes Park, CO 80517 Phone: (970) 586-5331 Ext. 3501 FAX: (970) 586-6909 4) PROJECT LOCATION: Basically the downtown area of Estes Park and extending outward East on Highway 34 and 36, South on Highway 7, and West on Highway 34 and 36 approximately (2) miles. 5) APPROXIMATE OUANTITIES: String twinkle lights in approximately (125) street trees in the downtown area, the trees will be marked with engineering flagging. Hang approximately (120) rigid rebar Christmas trees on Highway street light poles on Highways 34 and 36, and 7, once again the poles will be flagged. Erect (7) plywood displays located more specifically at: A. Christ Figure - West Elkhorn B. The Card Shop - In front of Municipal Building CHRISIMAS DISPLAY INSTALLATION AND MAINTENANCE - 096" PROJECT SPECIFICATIONS C. The Nativity Scene - Bond Park D. Christmas in Bug Ville - Bond Park E. The Lady in the Shoe w/Helicopter - Intersection of Stanley Avenue and Highway 7 F. Santa Claus and Reindeer - Top of Cliff above Black Canyon Creek G. The (3) Wise Men w/Sheep - South side of Big Thompson River at the Bridge Also the (2) seasons greetings displays on Highways 34 and 36. 6) PRE-BID WALK THROUGH: There will be a mandatory pre-bid walk/drive through of the project on Monday, September 16, at 10:00. Meet at the Town Municipal Building, Mike Mangelsen's office. Bids will not be accepted from bidders that did not attend this walk through! 7) CONTRACTORS RESPONSIBILITIES: The contractor will provide all labor and equipment to pick-up, install, maintain, and remove after the holidays the previously described trees and displays. It is a must that the contractor own or rent a bucket truck. This is a requirement of this project. No agreement will be made with a contractor that does not have a functional bucket truck! 8) PROJECT SCHEDULE: Start Date: Not before October 15, 1996 Deadline for Completion: The Wednesday before Thanksgiving Day. Removal Date: For Displays and Rebar Trees by January 15, 1996 For Twinkle Lights by February 25, 1996 9) REPAIR OF BREAKAGE OR DAMAGE: Any broken or damaged articles of any kind whether to trees or displays be it by wind or contractor error is the contractor's responsibility and expense to repir. All items must return to the storage facility at the end of the project in as good if not better condition than when taken from storage. Page 2 CHRISâ„¢AS DISPLAY INTrALLATION AND MAINTENANCE - "96= PRWECT SPECIFICATIONS 10) TOWN'S OBLIGATION: The town will supply all bulbs and string lights and (1) man for up to (120) hours to assist. We will also be responsible for the light strings in the large trees in Bond Park, the operation and maintenance of the stars and the cross. 11) RUNNING LIGHTS: The contractor will check and change all burned out lights of any kind on Tuesday and Friday nights. 12) CONTRACT AWARD: One contract will be awarded. The management and payment of sub-contractors and employees is the duty of the general contractor. 13) BID TYPE: Lump sum (not to exceed). The quantity of actual trees decorated and hung may deviate from the estimate. Please provide a price per tree decorated and rebar tree hung. A final count will be made in the end and the lump sum bid will be adjusted either up or down depending on the final quantity. 14) UNFORSEEN DIFFICULTIES: Any difficulty not addressed by the specifications will be covered by the Town's General Conditions for similar projects. A copy of these conditions is on file at the Municipal Building. 15) INSURANCE AND WORKMENS COMPENSATION: Prior to the notice to proceed, the contractor will provide the Town with proof of Workmens Compensation and Insurance to the following limits: A. Statutory Workmens Compensation B. Contractor's Public Liability and Property Damage: Bodily Injury: Each Person $250,000 Each Accident $600,000 Page 3 CHRISTMAS DISPLAY INSTAILATION AND MAINTENANCE - 96 PROJECT SPECIFICATIONS Property Damage: Each Accident $250,000 All Accidents $600,000 Automobile Public Liability and Property Damage: Bodily Injury: Each Person $250,000 Each Accident $600,000 Property Damage: Each Accident $250,000 16) ACCEPTANCE OR RFJECTION OF BIDS: The Town reserves the right to accept or reject any or all bids. I have read and understand the terms and conditions of the project: PROJECT: UNIT COST: Per Tree Decorated: DATE: Per Tree Hung: BID AMOUNT: We have a functional bucket truck w/ operator: Yes: No: SIGNATURE: COMPANY: ADDRESS: Page 4 TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. MatzkeXE'P- I)ate: September 11, 1996 Re: History ofElectric Power in Estes Park Authorization to Engage Firm to Write Manuscript The Light and Power Department has been approached by the Westmoreland Larson Webster, Inc., a firm which specializes in writing company histories, to produce a history ofthe Estes Park Light and Power Department. The cost would be $5,000 which includes having the writer visit Estes Park to conduct interviews and gather information and produce a 50 page manuscript. This does not include the cost of publishing the history. The history should include the Stanley Power Department, the Fall River Hydroelectric Plant, the Big Thompson Project, the Public Service Company years, and the formation ofthe Platte River Power Authority. This would be a us=eful tool for promoting the Light and Power Department and the Town and would serve as an appropriate documentation of the 50th anniversary of the Light and Power Department which occurred in 1995. There is funding remaining in the 1995 budget for Professional Services to cover this expense. The Light and Power Department recommends that Westmoreland Larson Webster, Inc. be engaged to produce the manuscript at a cost not to exceed $5,000. REM 5-1 1 11 1 1 1 1 IM'OVINI c,W INWN, 1 1 1 0 0 0 1 A I LO ~ N 10 m 1-1 1 1 1 1 ?i 1-4 0, r-1 INI 00â€¢NONLOI I , 1 ..1 .1 ..... .1 .1 11 1 E;4 i 2 M A I â€¢4 1 rt vo. to . 1 1 1 1 >liE.C,toi m tri 1-1 N m 1 1 10,1 m- f NA 1 1 11 1 1 -1 4 1 .1 1 1 1 Icl Iml el Int It I 1 1 It 1 ~-mf~1-1 fr-Im-WN ~~ | 181 01 - to A M , rn , 0, Ul (- W 'D C- t to - t ro C. Chi 1 A 1 (4 00 00 N co U-) , r- , 1,0 I eli . ..1 .1 ..... 2 i Sli53$~*~ t- - 0, 0, 1-1 151 . ul in N to :â‚¬9: 1 1 1 INMOOINI m 61 0, rr, 1 IrÂ¢Vt-trot 06 UÂ»} C, tr) 1 11 1 1 1 11 11 11 1 1 11 1 1 11 1 1 e N lo i ir, i r o e 00 1 1 /1 1 . ..1 .1 .1 11 I 1 04 â€¢-4 0 1 ..4 1 soN.-41- 1 1 11 1 1 -1 0 1.0 1 W t M N 10 1 1 0 0 101 . 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I r -* Ra?*mimwkimmiNHimmm/0,nimmi#MIW 1 1 FRANNum<KT<maddm~~sfmv*IF*fk#~ANMmmrwrAimiMrw 1 4 6 1%*%*2~ 2 1 1 1 1 g 0 0 9 8 8 00 8 0- O 8 8 8 0 0 00 d N N HMM *1H1NOW 1 1 1 1%*%****Amnimmwiv*u*AmmwAImmmY 1 + InrÂ·-f- 73' A.- -npr.-:--: ~Â·:;:v~ J 7;. Mt' W,(5,0,39V.Â·3~ : 7 Â·-:' ~ Â¥mv,P,:.fr?,F,E;*~7d 1 .Ft}14*~2 t 1%*&3Â§1**=*em@=mi~%=1*1% V 1 A-AMMM-*w**Mr 1 - 01,-4-=#8"V F"Tr!!7:NWPl~Ers 4*%**%**** 0 1 1 1 039Â¥HOWnd HMM alA Loadhist 9/10/96 01994 966 La - 000'000'09 966 K m oea AON PO des Bnv unr Ae'Al Jdv Jew qa=1 ENERGY PURCHASES 1996 YTD VS 1995 YEAR TO DATE 120,000,000 *-89 39Â¥d 100,000,000 - . 80,000,000 2.93% - 000'000'04 ,*,~m,wA,Ni,Immi,I,Hip f 0 Z Â£2 g 52 IE JO I Ul -1 Ul 274Â·?'49*'**3%:Â·AIR:*9733':".50*3'.. 3.>' E..r*XSÂ·*4Â£%44Â·.i@'*3Â§**?,2 *~i 1 1 2 ($) 93-IVS A-IH.1.NOW Salehist 9/10/96 01994 966 L B - - 000'009 966 L B oaa AON 100 des unr Ae'Al Jdv uer ESTES PARK POWER DEPARTMENT SALES BY MONTH 9-89 39Â¥d 700,000 650,000 600,000 550,000 --- --000'00* -- 000'09Â£ 1 1 ...1 1 1.11 1 , R - 000'00Â£ 1 1 1 1 Ul -1 0 I 0 lilli 11 lilli lili . ...... ..... 1 LU E 2 1- 1 OM - 0- UJ Â¤ ILI - . 90 1 -1 1.- . f 05 Of < 4Â·#Â·Â·Â·Â«Â· Â·>'i'.M>W:v'Â·,i',.:*akws~N~Â·~Â«'~4'Â·; < Ill t â‚¬'~Â·'h'Â»Â·i::2Â·:::-> SR.Â·isx '-s.:":.>: -:.....>,k:%>*A.%*mtkÂ·: S: 0- Â» Ammjimmumum*mr . E 1 - 1 - . 0 ($) Salvs 3.1.Va O.1. avaA 9/10/96 *66 1 0 966 k m 966 L 0 000'000'* ESTES DEPARTMENT 5,000,000 2.73% 1996 YTD VS 1995 7,000,000 6,000,000 000'000'Â£ 000'000'Z 000'000' k