HomeMy WebLinkAboutPACKET Light and Power 1996-08-08AGENDA Light and Power Committee August 8, 1996 8:00 a.m., Board Room 1. Highway 34 Underground Primary Project ° Recommendation to Award Trenching Contract 2. Shutoff of Electric Service for Non-payment ° Recommendation of Policy Changes 3. Long Range System Plan Financial Impact Study ° Authorization to Execute Contract for Consulting Services 4. Meter Department Vehicle ° Request to Retain in Fleet 5. Reports A. Platte River Power Authority B. Financial Report C. Project Updates NOTE: The Light and Power Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke722-*L Date: August 7, 1996 Re: Highway 34 Underground Primary Project Municipal Building Parking Lot Recommendation to Award Trenching Contract The 1996 budget includes $175,000 for construction ofthe Highway 34 Primary Underground Project. This Project involves installation of approximately 5,300' ofthree phase 750 MCM AL underground cable along Highway 34 from the Hobby Horse east to the Estes Ark. Light and Power staff requested bids form five contractors for installation of the necessary conduit for this project. We received one bid from Chiefs Landscaping for $56,470 to install all conduits in a 5' trench, install seven junction boxes, and patch any asphalt cuts. Work performed by Chief s Landscaping for the Department has always been satisfactory and this cost is in line with similar projects the Light and Power Department has contracted. This bid for installation ofthe conduit should allow for completion ofthe project within the total budget of $175,000. The Light and Power Department recommends that the Highway 34 trenching contract be awarded to Chiefs Landscaping for an amount not to exceed $56,470. The Light and Power Department requested bids from the same contractors for installation of conduits in the Municipal Building parking lot to allow extension of an underground three phase circuit tie from the existing underground along the Riverwalk, north under Elkhorn to the existing line along the north boundary of the parking lot. These conduits would also provide for placing the existing overhead line along the north boundary ofthe parking lot underground. Again we received one bid from Chiefs Landscaping, $7,390 for installation of approximately 950' of conduits in a 5' trench and setting 4 junction boxes. The Light and Power Department recommends that the Municipal Building Parking Lot trenching contract be awarded to Chiefs Landscaping for an amount not to exceed $7,390. REM 1-1
TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke~72 /5~- I)ate: August 7, 1996 Re: Shutoff of Electric Service for Non-payment Recommendation of Policy Changes Monthly electric bills are mailed to each customer allowing fifteen days for on time payment. Electric service is discontinued when this amount exceeds $40.00 and is 30 days in arrears. Two notices of discontinuance of electric service are required. The first notice is mailed ten days prior to shutoff. The second notice is a written notice (door hanger) posted at the entrance ofthe residence or business 24 hours prior to shutoff. In July, 570 ten day notifications were mailed and 187 door hangers were placed. Eighty to ninety per cent ofthese notices were to habitual late bill payers. At a minimum, one Meter Department employee is spending two days each month placing door hangers. In addition, one Finance Department employee spends approximately six hours monthly printing the mailed notices and the door hangers. The Light and Power Department recommends the following policy changes to reduce the volume ofthese notices: ° Raise the minimum to $50 in arrears before service is shutoff ° Implement a $10 charge for each door hanger placed. ° Implement a 1% late charge for bills with a previous balance unpaid. The first two items are administrative changes that can be made internally with Town Board approval. The last item may require a change to the Town's electric rates, which probably would not be implemented until completion ofthe rate study in 1997. The Light and Power Department would mail a notification ofthese policy changes to each customer prior to their implementation. REM 2-1
TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke-72-22»- I)ate: August 7, 1996 Re: Long Range System Plan Financial Impact Study Authorization to Execute Contract for Consulting Services The final presentation ofthe Long Range System Plan for the Light and Power Department was made at the June 13, 1996 meeting ofthe Light and Power Committee. This plan includes recommendation ofcapital improvements totaling approximately $8,124,000 over a ten year period. The Light and Power Department recommends that we contract with M.E. Kiburz and Associates to perform the financial impact study to determine the effect of this expense on cash flow, fund balance, electric rates, and possible need for long term financing. Mr. Kiburz has performed electric rate studies for the Light and Power Department since 1990 and has the background and familiarity with the finances ofthe department needed to perform this study. The 1996 budget includes a balance of approximately $23,000 for completion of the Long Range System Planning Study. REM 3-1
TOWN OF ESTES PARK Office Memorandum To: Light and Power Committee From: Richard E. Matzke7242" I)ate: August 7, 1996 Re: Meter Department Vehicle Request to Retain in Fleet In February 1996, the Light and Power Department received approval to replace truck #15, a Jeep Wrangler with 62,000 miles of service at that time. The new Jeep Wrangler was ordered from Rains Ford at a cost of $13,701.15 including a trade-in allowance of $6,500 for the existing Jeep. We expect delivery ofthe new vehicle later this month. Since this purchase was approved, the Line Department has requested that the existing Jeep be added to the fleet for use by the Materials Management Specialist to deliver material to job sites, pick up material from suppliers, and as a replacement vehicle when other vehicles are being serviced. At present, the Light and Power Department has 13 vehicles and 16 employees. Ofthe 13 vehicles, 7 are either Jeeps or halfton pickup trucks. Only one of these vehicles is not assigned and it receives heavy use as a pool vehicle. The other vehicles are bucket trucks and other specialty trucks not suited for use by the Materials Management Specialist. The Light and Power Department requests that existing truck #15 be retained as an additional fleet vehicle and assigned for use primarily by the Materials Management Specialist and as a replacement vehicle when other vehicles are being serviced. There is funding remaining in the capital equipment budget to cover the $6,500 lost trade-in allowance. The Light and Power Department anticipates including replacement ofthis vehicle in the 1997 budget process. REM 4-1
It /1 1 , O, M W 1 6, 1 1.ninemotalm, It I 000'01101 W N r W m - 1 0 1 11 1 Hoooimi 1-r-(Mt-10,1 1 11 1 ...1 .1 ; 1 1 0 E-1 i r- 1- i ul i MMO-mm t , 1 1 I S>!.,n'o-,0, 000,0 C. m 1 1 11 1 IM I N W M A M 1 1 , 1 1 .1 It 1 INt 11 1 11 1 1 11 mr-loG ~001 2-2 : 00 1 0 1-1 1 3 n 1 Ti#ZAIR: f 001 MINI ~ 11 C. to , U.),MI 1 .. ..11 ./ E-1 :oor-MIMI Ch,M, 10 11 NN 22£2 !21 r , m 1-4 1-1 , 1-1 i 1~1 1 1 1 ' t 1 1 1 it 1 1 1 I It , 1 11 1 1 O m O 1 0 1 O 0, 0 40 'O 1-4 Ivt IN! 1 ir} U) It- 1 evmr-Imootot 11-1 0 91% r.4 0) INI m 1- r.1 1- U, c- i m , le.1 ..1 /1 . . . ...1 -1 1 .1 1 g~ E;4 1 10% 1- . 1 1- 1 O t.4 00 ~r,(0101 tool 1 01 r. 0, 1 0, 1 o e ,- m 0 1 -4,0 1 1 0, 1 a >4 0 m mi I u-) 1 m M M r-4 m 1 0 1 1 0 1 1 11 1 4 1 -1 - 1 m :Mt r-4 INt It 1 1 0 It 111 Ed Ew linwfle! LON®t- or,!mi loto! N! w i i 2 50 : tri ' Ow em (40!N, m!O! N' 00' 1 00 9 0 0) ritom rt' 0;; O H %%%% .16: QE =! 81 ~ A A Z 1 4 fi Qi i Of i 22~~~- ici Ciwi =t X 10 , 1 1 1 1 1 i 1 1 It 11 1 1-0 3 1 00r 000 01 1 1 1 VI moo·,1.0 1-0 It 1 1 1 00019% 1 1 1- 01- 111 00 riot I ... . ..1 -1 1 1 1 &8!ZZ 1 1 0 - M 61 /1 1-1 1 1 1 1 1 1 1 1 0001-0,91 1 11 t 02;- 1 1 to .0 m . 0 1 1 11 1 1 6 1 1 m 1,01 I 1 1 .16 1 i 11 1 1 1 E-1 0, 44 9/6'5€5 EL6'996 80£'I69 3'd'0336 S3W01IGN3dX3 W3AO 90Z'LZI I99'£*8 sainatpuedxS Te*Tdeo nualino 6I9'968'2 ZSZ '954 6LO'6€8'E 9I'886'9 SIMnZIGNNdX3 T¥2 Z OPL'80DS 003'GGLS 9€0'368 (€58'ggrs) SSynZIaN3dX3 920 I-ZH D'69L 909 OFI Source o Supply 239,069 1995 Distribution 60,752 FOR THE MONTHS ENDING 1996 & 1995 7-15-96 ESTES PARK LIGHT FUND -89 39Vd 6,832,314 Miscellaneous 228,500 sao.TAXes Joy SaBIe40 Operatin Transfers Out Administration/General SERN3*3'd 30 (XON3 IOI33G) SS30X3 SinNiASM do (XON3IOI33G) SS30X3 Customer Accounts REVENUES EXPENDITURES 3.Sele#UI Current
AAM IN31SAS Loadhist 81-7 86 TOWN OF ESTES PARK PURCHASE POWER-DEMAND 16,000 -0- 1994 -0- 1995 966k.... oaa AoN PO deS on¥ Inr unr XeIN id¥ J el/\1 qed uer E-ZE 3-89 30¥d 20,000 - 19,000 18,000 , i 17,000 f 000'SL 000'*L 000'€L 000'EL 000'LL
m 1 11.00 05 0 0 0 a) W W r- r r Om. 0 ···· 0 g Z B 1 a 0 1 02 gr WI T< 1 Z 0 0 1 T -3 J I a. m C LD Ul a: 1 0 111 1 2 Z UJ i >- L r-1••-- .'-i <·rn·~..~ .__ '.LIO'T. 79"[Ti ~ '--7 '1 i' ri" CIO 1 H r I 1- z 0 Cl at <C 1 1 - 1%:.i*:.:11%*kki?$*<sk..}*:24:.%44..bj:*-ji<*><.3244&.ICI*...itw: 2 ..fi '11.,a ./ #44<,wt#*4r,<..:~IMA..A:·3.*4*0~:f:.~.:wAH#4:#PW..~.~~.~.'~Aw. [../...Iif a- a , r-T 1 1 1 1 g 0 0 0 0 0888 0 0 0 0 0 g g 0 0 0 00 d 1 4 HAAM AlHINOIN
11'fl' 11!.2 'Ir. -4--: 11 -7-7:1411 11 1 1 1.-lid::li Ul 1- 1 1-04-&44*#4/MITMT L 1.11.1~!IS~!11~1-i-Filyfal.€11-1.21,1.!: ~::14:'.1.~:~:1- L ***12*131* 61 $~' 14.'·11*·ill'=2 e 0 03SVHOkInd HMM Cl.LA 1 1 1 1 1 Loadhist 8/5/96 01994 966 L 0 966 k ¤ oaa AoN PO deS Bnv inr unr qe=1 uer P-EH ENERGY PURCHASES YEAR TO D 4-EIS 39Vd 120,000,000 100,000,000 80,000,000 000'000'01 1996 YTD VS 1995 3,01% : 000'000'09 000'000'04
4-1.00 1 Wee N a) W W r-r- om' 0 0 E 1.... ...0 1 0 CD U.1 1 2 9 1 Lut I mg 1 illillillillillillilillillillillillillillillillillillillillill- :,; I 9 O-92 E o !3 C LU Z< . 11 11 11 .......... -) ./ 11 0 ; 7; **Fe}ty#%*{ LL : CIO 1 1 1 ggggggg 0 0 0 0 0 0 0 0000000 2 5 2 5 0 g ($) 93-IVS A-IHJLNOW
1.... i 1 Ip#%.1.11.-F.~~:~.,4.r € l 1 Nl 1 14 21. 11 13¥M 1%**12.2»«f 0 1 ($) Salvs 3190 01 kIVBA Salehist /5/96 ESTES PARK LIGHT AND POWER DEPARTMENT 4,000,000 01994 966 L m 966 L m oea AON PO deS 6n¥ unr Xevy Je,\1 qed 9-ZH 000'000'€ YEAR TO DATE ELECTRIC SALES 2.86% 1996 YTD VS 9-EIS 39Vd 7,000,000 6,000,000 000'000' L 5,000,000 000'000'Z