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Home My WebLink AboutPACKET Light and Power 1988-02-04. LIGHT AND POWEE'COMMITTEE 8- 620 #unfinIGEI-i February,Ar, 1988 ,~,~~-FFTI.*Â¥Â·ta p.-rp-,Y AGENDA ~ am*PRW 1-1.-de=**.Rb-00 1. Residential-Demand Metered Rate Modification & Schedule for Adoption 2. Light and Power Service Building Design Award Fl< AA/'Mady REPORTS 1 I UU.3 /1 lu.tg.Â¤ l / ,~ a. Disconnects report 36Â·e-K,/04-0.pL,1-01'.- 0 5,7 IDS 5-5- c>ZO b. Employee status 1 43.20?0 4/ 65.4-d 4 4 &1001 C. Projects d. PRPA e. Hidden Valley * GORSUCH, KIRGIS,CAMPBELL,WALKER AND GROVER JOHN L. FERGUSON TIMOTHY J. PARSONS JOAN M. RIOAOAN JAMES H.TURNER SAUCE O. HAUSKNECHT STEPHEN M. BAAINERO ATTORNEYS AT LAW IM. C. McGEHEE CONNIE 8. HYDE JUDITH R SPAUNGER CHARLES E.RHYNE G. DONOHUE KANE DONNA J. BLANCHET SUITE 1100-1401 SEVENTEENTH STREET JOHN S PFEIFFER ARON DAS DAVID B. SESERMAN P. 0. BOX 17180 CHARLES W. M/DERMOTT PAULA M. CONNELLY BERNARD L.ZUROFF JOHN J.MULLINS MARIA J. FLORA DENVER, COLORADO 80217-0180 KENNEâ„¢ G. CNRISTIANSSEN PAUL F. KENNEBECK DAVID R. GORSUCH E.MIL MARGOLIN ROBERT E.WARREN. JA. MONICA M. MIKENZIE SPECIAL COUNSEL TELEPHONE (303) 534-1200 STEPHEN A. WEINSTEIN PETER R. NADEL HUGH V. SCHAEFER TELECOPIER (303) 298-0215 ROBERT J. RAPELKE MARY E.WALTA JOINNE P. UNDERHILL FREDERICK O. JOLLEÂ¥ RITA O. SAVAGE DOLORES B. KOPEL TELEX 450084 PHILIP E. RIEDESEL MARK C HANSEN JOHN J. KING.JR. MERRY A.VERNON - 0/VIO M. POWELL- JANE D. SMITH OF COUNSEL - WILLIAM H. McEWAN MALCOLM .. MURAAY JOHN E.GORSUCH JAMES A.JAeLONSKI JOAN H. M/VILLIAMS FFEDERIC L.KIRGIS IN COLORADO SPRINGS MICHAEL J. WAOLE GARY L.BROWN LEONARD M. CAMPBELL WILLS AND GORSUCH KIRGIS WILEY Y. DANIEL CYNTHIA C.UDNES ROSCOE WALKER,JR. EDWARD IMATANI ROBERT PARJEN CHARLES E.GROVER ATTORNEYS AT LAW ROGER W NOONAN JOSEPW 8. WILSON 310 HOLLY SUGAR BUILDING BARBARA S. BANKS CURTIS K. MATUNA IN COLORADO SPRINGS COLO/ADO SPRINGS,COLORADO 80903-1622 DUDLEY P SMALLER,JR. ANNE T. KENT WILLS AND GORSUCH KIRCUS VICKI J. FOWLER PAUL I. OH LEE R.WILLS TELEPHONE 003) 633-8500 RANDY O. FUNK ELLEN E. STEWâ€¢/T THOMAS M. JAMES DENVER NUMBER (303) 620-9020 THOMAS M. JAMES GREGORY J. CUCAROLA WM.ANDREW WILLS It TELECOPIER (303) 471-77SO S. LEE TERRY, JR. AOBERT L.SPEROERG DAVID PITINGA January 29, 1988 Robert L. Dekker, Director Light and Power Department Town of Estes Park P. O. Box 1200 Estes Park, CO 80517 Re: Modifications to the Residential Service - Demand Metered Rate Classification Dear Bob: Pursuant to our conversation of January 29, 1988, it is my understanding that the dates contained herein are those under which we intend to proceed: March 3, 1988 - Submission to the Light and Power Department Committee of the proposed tariff modifications; A, qj March 11, 1988 - Publication of notice regarding the House gAW Bill 1283 hearing; 9 yf April 26, 1988 - Consideration of the ordinance amendments yJ,p< by the Board of Trustees; adopted. 1988 - Implementation of the modifications, if June 6, In preparation for the Light and Power Department Committee 4 meeting of March 3, I have begun drafting certain documents including revised tariff sheets, a revised ordinance, public notice and the House Bill 1283 decision. I hope to have these complete in draft within the next two weeks and will forward copies to you for your review. I will also discuss with Bill McEwan your desire to modify the 60 percent ratchet percentage . Robert L. Dekker, Director January 29, 1988 Page Two applied to the general service large customer classification. If he sees no problem with this modification, it would be most efficient for the Town to make all such modifications during one hearing. If you have any questions or concerns regarding the dates listed herein, please do not hesitate to contact either Bill or myself. We look forward to working with you on this matter. Sincerely, 94"Bel' JosepR B. Wilson JBW/gs TOWN OF ESTES PARK Public Works Department Richard L. Gerstberger Assistant Director -1Â¥19*blul 1/ GA*Qmita#kINGWRMh z,Th 12,-- -_434::,24. 44 4121&;*Lt', 0>r-, . -4. .7.-2,23&:2:=--1*'03~1.- le. - - 2 .*-d.g~l ili , 5 1/ r -283&4 - f f Estes Park, Colorado 80517 2 MEMO < TO: Bob Dekker ~ FROM: Dick GerstbergerjÂ¢f' < DATE: February 2, 1988 SUBJECT: Light & Power Shop Consultant Selection Requests for Proposals (RFPs) for the design of the new Light and Power shop building were sent to 12 consultants on December 1, 1987. Responses were received from the following 6 firms: 3 Rocky Mountain Consultants / 4 Van Horn Engineering Â¢ Thorp Associates, Inc. 4 Architectural Ventures, Inc. Â»do-Ab'Lk $ JEThe_Neenan Company- 6 Ed Warner and Associates On January 18th & 19th interviews with the first 5 firms were conducted by a committee consisting of you, Rich Wldmer. Steve Stamey, and myself. Proposals were evaluated primarily based on the experience and expertise of the firms being considered. Local involvement was also thought to be important. After careful consideration, we recommend that the firm of Thorp Associates, Inc. be selected to design the Light and Power Shop for a not to exceed fee of $28,800. They have a considerable amount of experience in the design of this type of structure and have put together a very good team for the project. A copy of the proposed contract ls enclosed. P. O. Box 1200 Telephone (303) 586-5331 . Thorp Associates, P.C. Architects and Planners ARCHITECTURAL SERVICES AGREEMENT BETWEEN OWNER AND ARCHITECT OWNER: TOWN OF ESTES PARK c/o The Honorable H.B. Dannels, Mayor P.O. Box 1200 Estes Park, Colorado, 80517 ARCHITECT: THORP ASSOCIATES, P.C. P.O. Box 129 1 Estes Park, Colorado, 80517 AGREEMENT DATE: Agreement made as of the Fourth ( 4th) day of February in the year of Nineteen Hundred and Eighty-Eight (1988). PROJECT DESCRIPTION: Architectural and Engineering Services (including Structural, Mechanical, Electrical, and Civil Engineering) amended from the Town of Estes Park's "REQUEST FOR PROPOSAL" dated December 1, 1987, for the design of an approximate 12,000 S.F. Light and Power Service Building in accordance with the following Contractual Agreement, to be located in Estes Park, Colorado. The Owner and the Architect agree as set forth below. P.O. Box 129,131 Stanley Ave., Estes Park, Co. 80517 Local: 586-9528 Metro: 534-1378 . 1 1 0 TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT 0 ARTICLE 1 : ! ARCHITECT'S SERVICES AND RESPONSIBILITIES : ~ - .. I. BASIC SERVICES - GENERAL ' ; .. , ' A. The Architect's Basic Services are as described under the five phases described below and include normal structural, mechanical, electrical and civil engineering services. , . 0 , II. SCHEMATIC DESIGN PHASE '. A..The Architect shall review the program furnished by the Owner and . shall review with the Owner alternative approaches to design and construction of the project. ' . . : 1 B. The Architect shall coordinate one multi-disciplinary Schematic Design Study Session involving the Owner and all Consultants in order to facilitate the orderly compilation of Schematic Programming Data for use in developing initial Concept Drawings and other documents. 1- 1 C. Based on input from the Schematic Design Study Session and I mutually agreed upon program and project budget requirements, the ' Architect shall prepare for approval by the Owner, Schematic Design Documents consisting of drawings and other'documents illustrating the scale and relationship of Project components. 1 III. DESIGN DEVELOPMENT PHASE A. Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program or Project budget, the Architect shall prepare,' for approval by the Owner, Design Development Documents consisting of drawings and other documents to : fix and describe the size and*character of the entire Project as to architectural, structural, mechanical *and electrical systems, .Â£ materials and such other elements as may be appropriate. B. The Architect shall submit to the Owner a Statement of Probable Construction Cost, based on :current area, volume, or other unit , costs. C. The Architect shall prepare presentation floor plans, site plan and exterior black and white rendering for review by the Owner. IV. CONSTRUCTION DOCUMENTS PHASE , A. Upon approval of the Design Development Documents, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail the ' requirements for the construction of the Project. B. The Architect shall submit to the Owner a further Statement of Probable Construction Cost Base on unit takeoffs. â€¢m . a Â¢ . 1 . ' 1 . ..0 - - . .i 1 Â¢ V. BIDDING OR NEGOTIATION PHASE . ; - i A. The Architect, following the Owner's approval of the Construction Documents and of the latest Statement of Probable Construction Cost, shall assist the Owner in obtaining bids by providing 25 sets of blueprints and answering questions of Bidders. : .4 -1 : VI. CONSTRUCTION PHASE=-ADMINISTRATION OF THE CONSTRUCTION CONTRACT . A. Construction Phase services include site inspections at critical construction periods (i.e., footing and foundation reinforcement, steel .superstructure erection, parking lot grading, etc.), shop drawing review and telephone coordination with Contractor and Suppliers. B. The Architect and Design Consultants shall not be responsible for field modifications to the Contract Documents ;made during construction unless the modifications are first reviewed and approved by the Architect or appropriate Design Consultant. , VII. ADDITIONAL SERVICES - GENERAL ; 2 : A. The following Services are not included in Basic Services. They shall be provided if authorized or confirmed in writing by the Owner and they shall be paid for by the Owner, as provided in this Agreement, in addition to the compensation for Basic Services. , 1. Providing drawings for, or representing the Town of Estes Park at, any town or EPURA review board, except the Light and Power Committee or Town Board of Trustees. . Â· Â· . 2. Being available for more than one programming conference with Town Staff to finalize project scope. 3. Providing financial feasibility or other special studies. 4. Providing services relative to future facilities, systems and : equipment which are not intended to ,be constructed during the Construction Phase. 5. Providing services to investigate existing conditions or facilities or to make measured drawings thereof, or to verify the accuracy of drawings or other information furnished by the Owner. 6. Providing Detailed Estimates of Construction Cost, analyses of owning and operating costs, or detailed quantity surveys or inventories of material, equipment and labor. 7. Making revisions in Drawings, Specifications or other documents when such revisions are inconsistent with written approvals or instructions previously given, are required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents or are due to other causes not solely within the control of the Architect. 8. Providing consultation concerning replacement of any*Work damaged by fire or other cause during construction, and furnishing services as may be required in connection with the replacement of such Work. : H ; 1 9. Providing weekly or more extensive construction inspections. 10. Providing final Punch List inspection land report. 11 . f . 11. Preparing a set of reproducible: record drawings showing significant changes in the Work made during construction based on marked-up prints, drawings and other data furnished by the Contractor to the Architect. VIII. TIME . ~ . ,; A. The Architect shall perform Basic and Additional Services as ~ expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which shall be adjusted as required as the Project proceeds. -,i ARTICLE 2 THE OWNER'S RESPONSIBILITIES , I. SCOPE OF OBLIGATIONS . ~ 1 , A. The Owner shall provide full information regarding requirements for the Project including a program, which shall set forth the Owner's design objectives, constraints and criteria, including space requirements and relationships, Â·flexibility and expandability, : special equipment and systems.andsite requirements. B. If the Owner provides a budget for the Project it shall include contingencies for bidding, changes in the Work during construction, an other costs which are the responsibility of the Owner, including those described in this Article 2 and in Article 3, Subparagraph I.B. C. The Owner shall designate, Â·when necessary, a representative authorized to act in the Owner's behalf with respect to the Project. The Owner or such authorized representative shall examine the documents submitted by the Architect and shall render decisions pertaining thereto promptly, to avoid iunreasonable delay in the progress of the Architect's services. : D. The Owner shall furnish rights-of-way descriptions, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and complete data pertaining to existing buildings, other improvements and trees; and full information concerning available service and utility lines both public and private, above and below grade, including inverts and depths as known. E. The Architect shall be entitled to rely upon the accuracy and completeness of all services, information, surveys and reports which are furnished by the Owner. Â· 1 .:: 1 F. If the Owner observes or otherwise becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents, prompt written notice thereof: shall be given by the Owner to the Architect. G. The Owner shall furnish required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the Architect's services and of the Work. ARTICLE 3 r CONSTRUCTION COST I. DEFINITION A. The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect. B. The Construction Cost shall include at current market rates, including a reasonable allowance for overhead and profit, the cost of labor and materials furnished :by the Owner and any equipment which has been designed, specified, ,selected or specially provided for by the Architect. i i. .71 - . C. Construction Cost does not include the compensation of the Architect and the Architect's consultants, the cost of the land, rights-of-way, or other costs' which are the responsibility of the Owner as provided in Article 2. i II. RESPONSIBILITY FOR CONSTRUCTION COST Â· A. Evaluations of the Owner's Project budget, Statements of Probable : Construction Cost and Detailed Estimates of Construction Cost, if any, prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the Architect nor the Owner has control over the:cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Project budget proposed, established or approved by the Owner, if any, or from any Statement of Probable Construction Cost or other cost estimate or evaluation prepared by the Architect. A RT I CL E 4 ewj y 3 - Soo REIMBURSABLE EXPENSES ' I. , Reimbursable Expenses are in addition to the Compensation of Basic and Additional Services and include actual expenditures made by the Architect and the Architect's employees and consultants in the interest of the Project for the expenses listed:in the following Sub-paragraphs. i A. Living expenses in connection with out-of-town travel; long distance communications; mailings; and fees paid for securing approval of authorities having jurisdiction over the Project. 5- 111 ' Â· U B. Expense of reproductions, blueprints, and handling of Drawings, Specifications and other documents, exclusive of twenty-five(25) sets of final Contract Documents for.bidding and construction purposes. C. Expense of data processing and photographic production techniques when used in connection with Additional Services. ' t :1 ARTICLE 5 I. PAYMENTS ON ACCOUNT OF BASIC SERVICES A. An initial payment is set forth in Article 13, Paragraph I.A. B. Subsequent payment for Basic Services shall be made monthly and shall be in proportion to services performed within each Phase of services, on the basis set forth in Article 13. II. PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES ' A. Payments on account of the Architect's Additional Services as defined in Article 1, Section VII and for Reimbursable Expenses as defined in Article 4 shall be made monthly upon presentation of the Architect 's statement of ,services rendered or expenses incurred. ARTICLE 6 ARCHITECT'S ACCOUNTING RECORDS I. Records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of a Multiple of Direct Personnel Expense shall be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 7 Â· OWNERSHIP AND USE OF DOCUMENTS I. Drawings and Specifications, as instruments of service, are and shall remain the property of the Architect whether the Project for which they are made is executed or not. The Owner shall be permitted to retain copies, including reproducible copies, of Drawings and Specifications for information and reference in connection with the Owner's use and occupancy of the Project. The Drawings and Specifications shall not be used by the Owner on other projects, for additions to this Project, or for completion of this Project by others provided the Architect is not in default under this Agreement, except by agreement in writing and with appropriate compensation to the Architect. 7 I . , 1 1.., .. ARTICLE 8 1 . 1 1. DEFAULT Time is of the essence of this Agreement and in tile event of default by either party in the Terms and Conditions hereof, the non-defaulting party shall give the defaulting party ten (10) days written notice of said default. If said default is not cured within said ten (10) day period, this Contract may be terminated by. the non-defaulting party, and the non- defaulting party shall be entitled to all damages incurred by reason of said default including all reasonable attorney's fees and costs incurred by the non-defaulting party. In the event, however, the non-defaulting party elects to treat this Contract as being in full force and effect, the lion-defaulting party shall have the right to an action for- specific performance and damages, including all reasonable attorney's fees and costs incurred by the non-defaulting party. ARTICLE 9 ' TERMINATION OF AGREEMENT ! Other than termination upon default as more fully set forth in Article 8, this Agreement may be terminated by the Owner, in its sole discretion, upon giving seven (7) days notice in writing to the Architect. The Architect shall be compensated for all services performed to termination date, together with all the reimbursable expenses then due. ARTICLE 10 MISCELLANEOUS PROVISIONS I. Unless otherwise specified, this Agreement shall be governed by the law of the State of Colorado. II. The Architect's liability to the Owner for all work done by the Architect for the Schematic Design Phase and Design Development Phase shall be limited for the Architect's negligent acts, errors or omissions, such that the total aggregate liability of the Architect to those named shall not exceed fifty-thousand dollars ($50,000.00), or the amount of the Design Professional's fee, whichever is greater. #110 'kÂ»+ Â»'..16*Ail.LLL' IA)i 'ELL~ Â· (IÂ»-/1- C*'ILAL.Â£ - e/-41 Â· hbULLL. ARTICLE 11 SUCCESSORS AND ASSIGNS . I. The Owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, - assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign, sublet, or transfer any interest in this Agreement without the written consent of the other. , I . . . ARTICLE 12 . EXTENT OF AGREEMENT I. This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes allÂ· prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. ARTICLE 13 BASIS OF COMPENSATION ' I. The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 5, Payments to the Architect, and the other Terms and Conditions of this Agreement, as follows: A. AN INITIAL PAYMENT OF One-thousand .Dollars C $1,000.00 ) shall be made upon execution of this Agreement and credited to the Owner's final billing statement of the Contract Documents Phase. II. BASIC COMPENSATION . A. FOR BASIC SERVICES, as described in Article 1, Basic Compensation shall be computed at the hourly rates listed below, with a top set Design Fee not to exceed $28,800.00, which is broken out into phases as follows: For the Schematic Design Phase Services $ 4,320.00 ( 15%) For the Design Development Phase Services $ 3,744.00 ( 13%) For the Construction Documents Phase Services------$ 16,416.00 ( 57%) For the Bidding/Negotiation Phase Services---------$ 1,440.00 ( 5%) For the Construction Administration Phase Services-$ 2,880_~00 ( 10%) TOTAL FEE: $ 28,800.00 (100%) B. THE HOURLY RATES which will be utilized to bill against the top set fee, are as follows: Principal $60.00/hour Project Architect/Engineer $50.00/hour Job Captain $40.00/hour Engineer $45.00/hour Drafting I $30.00/hour Drafting II $25.00/hour Office Manager $18.00/hour Clerk/Typist $15.00/hour I - 9 III. ADDITIONAL SERVICES COMPENSATION - A. IF ADDITIONAL SERVICES are required beyond those called out in Article 1, the Architect shall provide those services as per the Owner's written request in accordance with the hourly rate schedule in Section IIB of Article 13. B. The cost of Additional Services shall be billed out monthly in addition to billings'for Basic Services. IV. FOR REIMBURSABLE EXPENSES, as described in Article 4, a multiple of 1.15 ( 115% ) times the amounts expended by the Architect, the Architect's employees and consultants in the interest.of the Project. V. Payments due the Architect and unpaid for thirty (30) or more days under this Agreement shall bear interest from the date payment is due at the rate of one and one-half percent ( 1.5% ) per month. VI. The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that: : A. IF THE SCOPE of the Project or of the Architect's Services is changed materially, the amounts of compensation shall be equitably adjusted. B. IF THE SERVICES covered by this Agreement have not been completed within twelve ( 12- ) months of the date hereof, through no fault of the Architect, the amounts of compensation, rates and multiples set forth herein shall be equitably adjusted. This Agreement entered into as of the day and year first written above. OWNER: ARCHITECT: Town of Estes Park Thorp Associates, P.C. . c/o The Honorable H.B. Dannels, Mayor Roger M. Thorp, President 1' 1, P.O. Box 1200 P.O. Box 129 : A : .. I ... Estes Park, Colorado, 80517 Estes Park, Colorado,0Â·80517. 2/ 3 BY: BY:6Â· \-7 ) ' L...rv"MA2----r' L, 4 ATTEST ATTEST: '~2Â¢,a.Â£647 .-0,5,2,~62 = = = = = = = E = = == - = = = = = Zj = = I - 0 93 -p- OIl --- CI 92 &Z == Sm - - - - - - - - - il - -- - -- il -- - - - - -I -- --Ii- - i---- I- -- - - - - - - - il -- -1.- - - I- - Ii-- -- -1.-- - I- - il-*I --I - ill - - - - - I .=.0 -- il O I 6 1- 8 0 1 1 %0 0 Z CD 0 #- Z IN w 2 I 00 ~.j W 0 91 U) LU U 0(D a -1 22 . E. m - O- Ld Z Z coro ki HJS-eS28 : 3WWN3113 ESTES PARK LIGHT & POWER SERVICE BLDG ACTUL SCHED Imm~~ ASSOCIATES P.C. ARCHITECTS & PLANNERS, ESTES PARK, COLORADO F Ei~9:~Al~Y I APRIL 1111111111111111111111111111111111111111111111111111 FINALIZE CONSULT INPUT 1111111111111111111111111111111111111111 PROJ. TEAM APPROVAL ||||||||| COMB'ND STUDY SESS'N SCHEMATIC DESIGN 31WWI 1S3 1SOJ WI 13Eld 13A30 N9IS30 3A0blddy 'SJOO 138EllN0J NI 938 'SJOO 13881NO3 ldWOO SNOI 1WI 1093N SS300/d 9NI 0018 NOUORE!1SNOO 188-LS CLIENT REVIEW 8-1 1-27 28-5 6-12 20-26 27-2 3-9 10-16 17-23 24-30 1-7 15-21 22-28 9NIH30N3H d013A30 , //4 -2/13 4 .414*L o lujt Â· 1 19 le 14> 11%14. 4 TOWN,jOF4'ESTES PARK 42% C Â£ da@23 â€¢y .9 19-kp-- 6429; - 2 -22*1*2# 1. 4/.rd-Larr' - L-- ~:-4)#tm ~.t:tri - fy"PW+~74&*tf .-~ 4-~ i'*Vf'Zy,Â·01/ 4 .3 W - -/4.114 014 / Estes Park, Colorado 80517 February 12, 1988 U,4 MEMORANDUM TO: Mayor and Town Board o~ Trustees EDE) FROM: Robert L. Dekke~~~ichard D. Widmer, Ric:Pfa-fa L. Gerstberger, and Stephen L. Stamey X~ SUBJECT: Light & Power Service Bu'ilding Consultant Selection The following is a summary of the events and the procedures used by the selection committdd (Bob Dekker, Rich Widmer, Steve Stamey and Dick Gerstberger) to prepare a recommendation concerning consultant selection for the L&P service facility. May 1987 The Public Works Dept. was asked by the L&P Dept. to assist L&P with the evaluation of different sites being considered for the new shop building. One of the reasons mentioned for considering alternate sites was a concern by the L &P Committee about aesthetics and visibility from the highway at the original site along Highway 36. June 4 Site selection and priority discussions between Sept.4 Director Dekker and the L&P Committee. Oct. 12 Nov. 5 L & P Committee selected the 2.4 acre site at the intersection of Highway 36 and Elm Road for the service building. They also directed staff to send Request for Proposals (RFPs) for the site and building design indicating that aesthetics is a very important consideration for this site. Dec. 1 RFP's were sent to 12 desidn firms including 4 local firms. In addition to -detailing their qualifications and experience, the RFPs asked the consultants to submit an anticipated fee range including an estimated not to exceed amount. , 51.1... .1 ' ,1 t P. O. Box 1200 - Telephone (303) 586-5331 loivn 01 I.sles Pull< I.sles icirk, Colorado 80517 Light & Power Service Bldg. February 12, 1988 Page 2 4 Dec. 3 Director Dekker reported- tb the L &P Committee that RFPs were sent to 12 design firms including several local firms. Dec. 22 RFPs received fboth-' d design firms. Jan. 5, Committee consisting of Bob Dekker, Rich Widmer, Steve 1988 Stamey, and Dick Gerstberger reviewed the 6 proposals and decided to interview 5 of the 6 firms, including all of the local submittals. Jan. 7 L & P Committee and Director Dekker discussed the service building and the committee reaffirmed the importance of aesthetics in the selection process. The Committee was advised that interviews would be conducted in the "near future". Jan. 18 The selection committee met with the 5 firms selected. Jan. 19 Each session was approximately 1 hour in length. Jan. 27 The selection committee met to review the interviews and to prepare a recommendation for the Feb. 4th L&P Committee meeting. Attachment I is a summary of each of the 6 proposals submitted. The actual proposals are available in Dick Gerstberger's office for anyone wishing a more detailed review. The selection committee reviewed each proposal and elected to interview Rocky Mountain Consultants, Van Horn Engineering, Thorp Associates, Architectural Ventures, and The Neenan Company. Neenan has been involved in the most large building design projects and the committee was impressed with the appearance of their work. However, they have not completed a municipal service center type proj edt and have .had limited recent involvement in Estes Park. Architectural Ventures has been involved in local projects, specifically the new swimming pool, and were impressive with their large building type projects. However, they have not been involved in similar service center design projects. Thorp Associates has designed a municipal service center for Longmont and a similar type facility (distribution center) for C.U. Their aesthetics are impressive and they have been involved in major local projects such as the Stanley Park Arena. rown of Esles Park . -tstes Park, Colorado 80517 Light & Power Service Bldg. February 12, 1988 Page 3 Rocky Mountain Consultants approached the project differently. They emphasized site design and soil considerations and proposed using an architect as a subconsultant. The proposed subconsultant has designed a golf course maintenance facility that would be somewhat similar to our needs. Van Horn Engineering also proposed a different approach. They did not feel that the architectural consideration involved required the services of an architect and proposed handling that work themselves. In addition, they proposed to let the building contractor and vendors handle all mechanical and electrical design. After the interview process, the committee selected Thorp Associates, Architectural Ventures, and The Neenan Company as the top three firms, based on experience and qualifications. These three firms appeared to be fairly equal, making a decision difficult. The deciding factors for the committee were Thorp's experience in the design of service center type facilities and the fact that they are a local firm. Based on the L&P Committee's recommendation at their February 4th meeting, staff has negotiated a preliminary contract with Mr. Thorp and submitted the contract to Greg White for review. . . ATTACHMENT I LIGHT AND POWER SERVICE BUILDING PROPOSAL SUMMARY ARCHITECTURAL VENTURES, INC. 1. Project Approach: Use the firm's ability to work well with people, pay attention to the details, take care of the client, along with a good working knowledge of construction. Use the team approach, utilize energy conscious design. Approach would look at construction management and creative building systems. The building exterior was acknowledged as very important in the design process. CAD would be utilized. 2. Project Team: , gn~Â» aut 2Â»j Civil Engineer: Estes Park Surveyors Structural Engineer: Gebau Engineering Mechanical Engineer: Colorado Consulting Engineers Electrical Engineer: J.T. Collins 3. Key Individuals: Rich Sales, principal. 4. Representative Projects: Estes Park Aquatic Center, Willow Springs Country Club. 5. Estimated Fee: Architectural Services: $7,600 - 10,450 Mech/Elec: 1,700 - 2,000 Civil Engineer: 3,000 Soils: 850 - 900 Structural: 1,800 - 4,500 Total w/ metal bldg $14,950 - 17,900 Total w/0 metal bldg $17,950 - 20,850 ED WARNER AND ASSOCIATES 1. Approach to Project: Use a questionnaire for planning purposes and to be able to understand the objectives of the building. 2. Project Team: Landscape Architect: Douglas Rockne Civil Engineer: Colorado West, Inc Structural Engineer: Canada & Walker Mech/Elec Engineer: Priest Engineers Geotechnical: Wassenaar 3. Key Individuals: Ed Warner and Steve Franek as staff architect. 4. Representative Projects: REA Shop, South Gate Water and San Shop. 5. Estimated Fees: Architectural Services: $14,600 , Mech/Elec: 4,000 Civil Engineering: 3,000 Soils: 1,200 Structural Engineering: 2,000 Landscape Arch: 1,300 TOTAL $26,100 . NEENAN 1. Project Aproach: Standard architectural process involving conceptual design, design development, and construction drawing and specifications. Strong points were quality design, construction knowledge, and cost control. 2. Project Team: 3 't Civil Engineer: Van Horn Engineering Structural: Van Horn Engineering Mechanical: P. Steers Electrical: J.T. Collins 3. Key Individuals: Michael Daley, Project Architect 4. Representative Projects: Town Public Works and Light and Power Shops, Rains Ford, many others. 5. Estimated Fees: Architectural Services: $19,175 Mech/Electrical: 3,725 Civil Engineering: 1,350 Soils: 1,550 Structural: 3,700 TOTAL $29,500 ROCKY MOUNTAIN CONSULTANTS 1. Project Approach: Involve the L&P staff, work on the drainage problems inherant to the site, take a look at any landfill effects, develop the building concept. 2. Project Team: Architect: Fletemeyer & Lee Civil Eng: RMC Structural: Gebau Mechanical: P. Steers Electrical: J.T. Coll'ins ' Landscape: Fletemeyer & Lee 3. Key Individuals: George Clausen, Kerry Prochaska, David Lee. 4. Representative Projects: Meridian Golf Maintenance Building, Lafayette Pool, Waneka Boathouse. 5. Estimated Fees: Landscape: $560 Architect: 3,312 Mech/Elec: 2,100 Soils: 500 Civil: 18,462 TOTAL $24,934 VAN HORN ENGINEERING 1. Project Approach: Utilize town staff, develop siting alternates, investigate three alternate systems. Project does not require an architect. 2. Project Team: Civil/Structural: Van Horn Engineering Mech/Elec: Vendors Soils: Empire or Landmark Landscape: Van Horn and Chief's 3. Key Individuals: Bill Van Horn, Todd Plummer, Charles Youngren 4. Estimated Fee: TOTAL 57,400 THORP AND ASSOCIATES 1. Project Approach: Utilize Light and Power staff to set needed space, use the computer for estimating, CAD, use a local approach. 2. Project Team: Civil Engineers: Estes Park Surveyors Structural: Preston Engineers Mechknical: P. Steers Electrical: J.T. Collins Soils: Empire Labs 3. Key Individuals: Roger Thorp and Thomas Beck 4. Representative Projects: Longmont Service Center, University of Colorado Distribution Center. 5. Estimated Fees: Original Proposal: $32,000 - $38,000 Revised Proposal after Interview: Soils: NIC Structural: $2,000 Mech/Elec: 3,400 Civil: 2,800 Arch: 20,600 TOTAL $28,800