HomeMy WebLinkAboutMINUTES Town Board 2014-03-25Town of Estes Park, Larimer County, Colorado, March 25, 2014
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 25th day of March, 2014.
Present:
Also Present:
William C. Pinkham, Mayor
Eric Blackhurst, Mayor Pro Tem
Trustees Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PROCLAMATION.
Mayor Pinkham proclaimed April as Financial Literacy Month. Kurtis Kelly/Estes Valley
Library stated the Library would be hosting seminars during the month and educational
lessons provided to the school students.
PROCLAMATION.
Mayor Pinkham proclaimed the month of April as the Month of the Young Child.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Trustee Ericson reminded Town registered voters of the Municipal Election on Tuesday,
April 1, 2014 and encouraged all to vote. The Community Development/Community
Services committee meeting would meet on Thursday, March 27, 2014 at 8:00 a.m. in
the Board room. The Transportation Advisory Committee met and discussed the FLAP
grant, multi -modal trails for bike use and downtown parking.
Trustee Norris stated Visit Estes Park (VEP) continues to work on the CEO search and
has narrowed down the list of candidates, with a new CEO to be announced in May.
The VEP Board unanimously endorsed Ballot Issue 1A.
TOWN ADMINISTRATOR REPORT.
Policy Governance Quarterly Report:
• Reported overall compliance with Policies 3.1 through 3.11 with a few exceptions.
o 3.1.2 — Reported substantial compliance; however, there have been minor
issues addressed promptly by staff.
o 3.5.2 — Reported facilities maintenance and procedures need review and
revision. The Facilities Maintenance position was placed on hold after the
flood.
o 3.10.4 — Reported non-compliance. The capital asset management plan has
not been worked on since the departure of the Deputy Town Administrator and
the flood. The item has been reassigned to Finance Director McFarland and a
new plan would be forthcoming by the end of the year.
Board ofTrustees — March 25, 2V14—Page 2
Town Clerk Williamson updated the Board and the citizens on the progress of the
Municipal Election on April 1, 2014, stating the Clerk's Office has issued 1425 absentee
ballots to date with 763 returned. Absentee ballots can be requested through close of
business nnFriday, March 28.2O14.
1. CONSENT AGENDA:
1. Town Board Minutes dated March 11, 2014and Town Board Study Session
Minutes dated March 11, 2014.
2. Bills.
3. Committee Minutes.
a. Public Safety, UU}dieo, Public Works Committee — March 13. 2014.
4, EeUae Valley Planning Commission Minutes dated February 18. 2014.
(acknowledgement only).
5. Transportation Advisory Committee K4inuhao dated February 10. 2014
(acknowledgement only).
bwas moved and seconded (Blackhurut/Kuenk])tmapprove the Consent Agenda,
and Kpassed unanimously.
2. PLANNING COMMISSION ITEMS. Items reviewed byPlanning Commission or
staff for Town Board Final Action.
1. CONSENT ITEMS:
A. AMENDED PLAT, Lot O.Prospect Mountain Subdivision PUD1st Filing,
570 Devon Drive; Franz & Carol Peterson/Applicant. Planner Kleisler.
B. SUPPLEMENTAL CONDOMINIUM MAP, Meadows Condominiums,
Supplemental Condominium Map #3. Lot 4A, N1or/e Meadow
Subdivision Rop|st; Condominiumize Units3O1 &3U5Kiovwo Drive; Greg
CoffmonA\pp|icanLPlanner K|eis|er.
It was moved and amomndmd (B|eokhurst/Koenig)to approve the Consent Agenda
with the Planning Commission recommendations, and hpassed unanimously.
3. ACTION ITEMS:
1. ORDINANCE #8&44—AMENDING ESTESVALLEY DEVELOPMENT CODE
SECTION 3.1.E CONCURRENT REVIEW AND SECTION I1.F
APPLICATION PROCESSING SCHEDULE. Director Chi}coUpresented the
changes to the Development Coda to clarify staff has the authority to
promulgate processing schedules for related development applications; and, in
all onnea, require review and approval of related development applications by
the Planning Commission and Town Board prior to review by the Board of
Adjustment for any variance requests. Attorney White naod the Ordinance. It
was moved and seconded (Norrin/8|ackhung)6mapprove Ordinance #0O-14
with Exhibit A that onwa the word ^'ohaM" in the tezt, and it passed
unanimously.
2. ORDINANCE #D544—APPROVING AN AMENDMENT TOTHE CONTRACT
FOR THE SALE OF LOT 4` STANLEY HISTORIC DISTRICT FOR THE
ANSCHUTZ WELLNESS CENTER. Attorney White stated the contract tosell
Lot4. Stanley Historic District to Grand Heritage Hotel Group, LLC contained a
provision that the Hospital District execute alease agreement for the Wellness
Center byMarch 11, 2014. The District delivered to the Town adooument
Board of Trustees — March 25, 2014 — Page 3
outlining the terms and conditions of the Lease Agreement on February 25,
2014 and a lease agreement dated March 11, 2014 signed by both parties was
delivered to the Town on March 14, 2014. The adoption of Ordinance #09-14
would amend the Contract to extend the time to file the lease with the Town to
March 26, 2014. The Agreement would not change any other terms or
conditions of the Contract.
Johanna Darden/Town citizen requested the Town Board not amend the
Contract to sell Lot 4, Stanley Historic District at this late date.
Attorney White read the Ordinance. It was moved and seconded
(Ericson/Norris) to approve Ordinance #09-14, and it passed unanimously.
3. GEORGE HIX MEMORIAL SCULPTURE & PLAQUE. Director Zurn stated the
Board approved the renaming of Riverside Plaza/Confluence Park to the
George Hix Riverside Plaza. The Hix family would donate the bronze plaque,
saddle and funds for the purchase of a boulder for the saddle, and installation
costs. Kim Stevens/George Hix's daughter stated one of her father's passions
was horseback riding. The saddle designed by George Walbye would be
interactive and placed in the park over a large granite boulder.
Johanna Darden/Town citizen stated the sculpture would be a great addition to
the community and the park.
It was moved and seconded (Blackhurst/Koenig) to approve the installation
of a bronze saddle and associated plaque commemoration the renaming
of Riverside Plaza to George Hix Riverside Plaza in recognition of the
contributions of George Hix, and it passed unanimously.
4. PURCHASE OF PORTABLE STALLS FOR PAVILION. Director Winslow
presented the Board with five bids for the purchase of portable stalls for the
Pavilion. The bids for 95 stalls ranged from $113,550 to $145,000. American
provided the low bid; however, staff determined Triton offers a higher quality
product that would last longer for approximately $57 more per stall. The Triton
system uses a latch system that is self-contained and would save on staff time
for set-up and tear down. Staff estimates the cost of the stalls would be
recouped in approximately four years at the current rental rates.
Trustee Ericson stated during the budget study session discussion was heard
on the leasing of the stalls for the first year before purchasing. Director
Winslow understood the direction was to purchase stalls for the Pavilion only
and to lease stalls for the Event Center in 2014.
After further discussion, it was moved and seconded (Koenig/Norris) to
approve the purchase of stalls from Triton Barn Systems in the amount of
$119,000, and it passed unanimously.
5. ORDINANCE #10-14 AMENDING MUNICIPAL CODE SECTION 2.08.010
COMMITTEES AND SECTION 2.28.020 TOWN ADMINISTRATOR
FUNCTIONS AND DUTIES. AMEND POLICY GOVERNANCE 2.3 & 3.13
RELATED TO ADMINISTRATOR FUNCTIONS. The proposed Ordinance
would amend the Municipal Code to reflect the current appointment of two
standing committees (Community Development / Community Services and
Public Safety, Utilities and Public Works) and the determination of the Town
Board to remove the requirement of an administrative organization plan of the
Town be presented by the Town Administrator to the Town Board. The
applicable Policy Governance provision shall be changed to add the
requirement of an organizational chart as part of Policy Governance.
Board of Trustees — March 25, 2014 — Page 4
Town Attorney White read the Ordinance. It was moved and seconded
(Blackhurst/Norris) to approve Ordinance #10-14 Amending Section
2.08.010 and 2.28.020, and it passed unanimously
It was moved and seconded (Blackhurst/Phipps) to approve the revision of
Policy Governance Section 2.3 to include review of the new section 3.13
in the Town Administrator Performance Expectations Review Schedule,
and it passed unanimously.
6. TOWN BOARD POLICY GOVERNANCE 101 - BOARD COMMITTEE
APPOINTMENT POLICY. Administrator Lancaster reviewed the revisions to
the Town Board Policy 101 Board of Trustees Division of Responsibility. All
assignments to committees would take place at the first regular meeting
following the certification of the results of each biennial Municipal Election.
Changes to the policy include the addition of a section on Assignment of
Standing Committee Chairs, Appointment of Mayor Pro Tem, Interview Panels
for Town Committees, and Outside Committees. It was moved and seconded
(Norris/Koenig) to approve the revised Policy Governance 101, and it
passed unanimously.
4. REPORTS AND DISCUSSION ITEMS:
1. EVENT CENTER & PAVILION CONSTRUCTION UPDATE.
The Event Center main structure elements are completed and the grain silo
architectural features to begin installation. The mechanical and electrical
systems are being installed now that the structure has been enclosed. The
Pavilion project nears 95% complete with the concrete floor to be poured next
week. The civil site construction, underground water mains and sewer systems
are in service for both buildings. Gas and electrical services are complete for
the Pavilion and being installed in the Event Center. Landscaping and
irrigation are being designed and installed by the Town's Park division. The
delivery date for occupancy of the Pavilion is scheduled for mid -April and mid -
May for the Event Center.
2. VISITOR CENTER PARKING STRUCTURE UPDATE.
Director Zurn provided the Board and the public an update on the Visitor
Center parking structure, stating the project's preliminary design was approved
by the Planning Commission in March. The project would increase parking at
the facility with 217 stalls in the structure and a total site capacity of 256 stalls.
The structure has been designed to add a level to increase parking by
approximately 90 stalls. The construction of the parking structure has been
placed on hold due to the flood recovery; however, staff continues to move
forward with the final design and preparing bid documents. The current design
would require variances to the setback and to height, and would be considered
by the Board of Adjustment in April.
Mayor Pinkham reconvened the meeting into regular sessio yat 8:20 p.rr�.-whereupon
he adjourned the meeting.
illiam C. Pinkham, Mayor
Jdckie Williamson, Town Clerk