HomeMy WebLinkAboutMINUTES Town Board 2014-05-13Town of Estes Park, Larimer County, Colorado, May 13, 2014
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 13th day of May, 2014.
Present:
Also Present:
William C. Pinkham, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees John Ericson
Bob Holcomb
Ward Nelson
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PROCLAMATIONS.
Mayor Pinkham presented Chuck and Julie Varilek with a proclamation honoring them
for their years of service to the community.
PUBLIC COMMENTS.
None
TOWN BOARD COMMENTS / LIAISON REPORTS.
Trustee Norris commented Visit Estes Park continues to work on the transition between
the outgoing and incoming CEO.
Trustee Holcomb stated the Visitor Center Ambassadors are seeking new volunteers.
Mayor Pro Tem Koenig informed the Board the Sister Cities Committee would meet
May 14, 2014 at 8:00 a.m. in Nick Molle's office. The Rodeo Committee would meet on
Thursday, May 15, 2014 at 7:00 p.m.
Trustee Ericson stated the Community Development/Community Services Committee
would meet on Thursday, May 15, 2014 at 8:00 a.m. in the Board Room.
Mayor Pinkham welcomed the new Board members and stated he was looking forward
to working with the new Board.
TOWN ADMINISTRATOR REPORT.
• The Auditors have begun working on the 2013 audit. The audit would be more
complex this year with the flood related costs and reimbursements from both FEMA
and CIRSA.
• Announced Project Manager Scott Zurn was named 2013/2014 Transportation
Professional of the Year.
1. CONSENT AGENDA:
1. Town Board Minutes dated April 22, 2014.
2. Bills.
3. Committee Minutes:
a. Community Development / Community Services, April 24, 2014.
Board of Trustees — May 13, 2014 — Page 2
It was moved and seconded (Koenig/Phipps) to approve the Consent Agenda, and it
passed unanimously.
2. REPORTS AND DISCUSSION ITEMS:
1. COMMUNITY REPORT. Commissioner Donnelly was unable to make it due to
another commitment and would reschedule.
2. NATIONAL PARK 100TH ANNIVERSARY UPDATE. Item to be rescheduled.
3. WESTERN HERITAGE UPDATE.
Board President Howell Wright & Chairman Mark Purdy provided a review of
Western Heritage and events for the 2014 Rodeo season, including Spring
Beat the Heat Barrel Race May 31 — June 1; Professional Bull Riders
competition July 4 — 5; American Bucking Bulls Inc. Futurity July 5; PBR Finals
and live music July 5; Rooftop Rodeo week July 8 — 13; and Fall Beat the Heat
Barrel Race September 13 - 14. Western Heritage qualified as a 501(c) 4;
therefore, a Western Heritage Foundation would be formed as a 501(c) 3 in
order to continue fundraising and charitable activities. The Committee has
begun the organization of an Estes Park Western Heritage Festival to be held
on May 29 — 31, 2015 and encouraged the entire community to get involved.
4. EVENT CENTER & PAVILION CONSTRUCTION UPDATE.
Project Manager Zurn stated the Event Center's main structural elements have
been completed; the grain silo architectural features have been installed;
concrete floors installed; mechanical and electrical systems are roughed in;
and exterior work continues such as sidewalks, steps and ramps. The
anticipated completion date for the Event Center is scheduled for early June.
The Event Center has come in under budget, approximately $180,000
including the contingency funds; therefore, staff has investigated the possibility
of adding a second floor to the silo, adding an additional 550 sq. ft. The
Pavilion has been substantially completed and would be turned over to the
Fairgrounds staff to begin utilizing the new facility.
3. LIQUOR ITEMS:
1. NEW LIQUOR LICENSE - ROCKY MOUNTAIN PARK INN, LLC DBA
ROCKY MOUNTAIN PARK INN, ESTES PARK EVENTS COMPLEX: 1125
ROOFTOP WAY, 1115 ROOFTOP WAY AND 1209 MANFORD AVENUE,
OPTIONAL PREMISE LIQUOR LICENSE. Town Clerk Williamson
presented a new Optional Premise liquor license application submitted by
Rocky Mountain Park Inn, LLC for operations at the new Estes Park Event
Complex. Rocky Mountain Park Inn, LLC entered into a concession
agreement with the Town of Estes Park to operate the food and beverage
concession at the Este Park Event Center complex which includes the
concession stand/grandstand, Event Center and the Pavilion at the
Fairgrounds at Stanley Park. All necessary paperwork and fees were
submitted and TIPS training has been completed. The application was filed
as a concurrent review with the Town and the Department of Revenue. Chris
Cook/applicant representative was present to answer questions. It was
moved and seconded (Norris/Koenig) to approve the application for a
new Optional Premises Liquor license filed by Rocky Mountain Park Inn,
LLC dba Rocky Mountain Park Inn at 1125 Rooftop Way, 1115 Rooftop
Way and 1209 Manford Avenue, and it passed unanimously.
4. ACTION ITEMS:
1. TRANSPORTATION ADVISORY COMMITTEE APPOINTMENTS.
Town Clerk Williamson stated the Transportation Advisory Committee had
three of nine Committee member terms expire at the end of March and had
one vacancy due to a member moving outside of the Estes Valley Planning
area. Administrative Services advertised for the four positions and a
committee interviewed five candidates on May 8 and 9. The interview team
recommended the reappointment of the current members Stan Black, Ann
Board of Trustees — May 13, 2014 — Page 3
Finley and Belle Morris for 4-yr terms. The other two candidates withdrew from
consideration for the fourth open position which will remain open at this time. It
was moved and seconded (Norris/Phipps) to approve the reappointment of
Stan Black, Ann Finley and Belle Morris to the Transportation Advisory
Committee for 3-year terms expiring March 31, 2017, and the motion
passed unanimously.
2. 2014 SHUTTLE SERVICES CONTRACT WITH ROCKY MOUNTAIN
TRANSIT MANAGEMENT. Coordinator Wells presented the 2014 shuttle
contract with Rocky Mountain Transit Management to provide shuttle services
consistent with previous years, including leasing three vehicles from Davey
Coach at a not to exceed price of $3,485/vehicle per month, maintenance of
Town owned trolley under the same terms and conditions, Town to
install/uninstall Connexionz GPS tracking equipment and exterior lettering/logo,
and hourly service rate $55.33 including maintenance, shuttle drivers,
insurance, fuel costs at $2.50/gallon for five full -service schedules. The hours
of service for 2014 would remain consistent from 2013. Staff continues to look
at alternative vehicle options; however, at this time the cost is prohibitive. It
was moved and seconded (Koenig/Ericson) to approve the 2014 agreement
with McDonald Transit Associates Inc. to provide shuttle services for the
Town of Estes Park, as specified in the agreement, and the motion passed
unanimously.
3. LEVEL 3 AGREEMENT FOR USE OF TOWN FIBER.
Attorney White presented the new agreement with Level 3 Communications for
the use of Town fiber. The Town had an agreement with ICG Telecom Group,
Inc. for the leasing of six fiber optic fibers effective September 2005. The
company was purchased by Level 3 which continued to use the fibers even
after the agreement was terminated on September 5, 2010. No monthly
payments or percentage of income were ever received by the Town. The new
five year agreement includes an optional five year extension at the discretion of
Level 3; monthly payments for licensed fibers of $1,665; and a lump sum
payment of $35,000 for the period of September 10, 2010 to May 2014 for the
use of fiber. The Colorado State Statute places a limitation on the Town's
ability to license its fiber to third parties and may only license unused excess
capacity. The unused fiber must be made available to all third parties who
wish to license the fiber on the same terms. It was moved and seconded
(Norris/Phipps) to approve the Fiber Use License Agreement with Level 3
Communications, and the motion passed unanimously.
4. RESOLUTION #11-14 SUPPLEMENTAL BUDGET APPROPRIATION FOR
THE COMMUNITY REINVESTMENT FUND. Finance Officer McFarland
reviewed the mid -year revisions to the budget, including the 2013 data has
been completed to forecast the 2013 ending fund balance with reasonable
confidence; projects for 2013 that had not advanced to a point of contracting by
2014 had funds returned to fund balance and now must be re -appropriated to
the 2014 budget; and the parking garage has advance to a point in which the
Town and State must approve Intergovernmental Agreements to allow the
Town to accept the CMAQ ($228,000) and FASTER ($400,000) grants. Staff
requests the approval of Resolution #11-14 to supplement the 2014
appropriations to the Community Reinvestment Fund including grant funds of
$3.99 million, $1 million for the sale of Lot 4, Stanley Historic District,
expenditures for Elm Road, Parking Structure, MPEC/Stall Barn,
Transportation Hub Irrigation, and Street Improvement Program. The
Resolution restates the total expenditure amount of $9.87 million for the CRF.
It was moved and seconded (Ericson/Koenig) to approve Resolution #11-14
which adopts the supplemental appropriations for the 2014 Community
Reinvestment Fund Budget, and the motion passed unanimously.
5. NEW BOND PARK EVENT - ARAPAHO CELEBRATION.
Per Town policy any new event in Bond Park must be approved by the Town
Board. Director Winslow presented the new event along with National Park
Board of Trustees — May 13, 2014 — Page 4
staff, stating the one-time event would take place on August 9 and 10, 2014.
The event would celebrate the 100th anniversary of the 1914 Oliver
Toll/Arapaho expedition. The celebration would include a show of cultural
dances and education on each dance to visitors, tee pee raising and history of
tee pees, art and craft vendors from the Wind River reservation, and possible
food vendors. The primary goal of the event would be to celebrate the
Arapaho heritage and culture with the Estes Park community and visitors. After
further discussion, it was moved and seconded (Ericson/Norris) to approve
the Arapaho Celebration Event in Bond Park on August 9-10, 2014, and the
motion passed unanimously.
6. 2014 FARMERS MARKET ROAD CLOSURE.
Director Winslow stated staff has proposed the 2014 Farmers Market currently
being held at the Fairgrounds move downtown adjacent to Bond Park along
MacGregor Avenue and Park Lane. The Farmers Market was moved
downtown after the flood in 2013 and was well received; however, only half the
vendors attend the market after the flood. Moving the market would attract
market participants from the downtown area, fits the area, minimal competition
with downtown merchants, and the market vendors are excited about the
change. The disadvantages to moving the market would include parking
issues later in the morning, access to the market, and local market shoppers
may not like the new location. Staff would evaluate the event and bring back
recommendations to the Town Board for the following year. The Board stated
support for the move but requested staff maintain a list of pros and cons
throughout the season, questioned if the event could be moved back to the
fairgrounds mid -season if problem develop, could there be an incentive to have
locals take the shuttle from the transportation hub, and should the farmers
market hours be earlier to avoid peak traffic times. It was moved and
seconded (Koenig/Phipps) to approve the road closures around Bond
Park, as identified in Attachment A, in order to conduct the Farmers
Market, and the motion passed unanimously.
7. NEW EVENT ON ELKHORN AVENUE — ELKHORN DASH ROAD CLOSURE.
Director Winslow presented the new event, Elkhorn Dash — 1 Miler, which
would take place downtown on June 28, 2014 and require closure of Elkhorn
Avenue. The race would be a downhill race to promote Elkhorn Avenue and
the businesses downtown. The event would start on West Elkhorn and finish
at the parking lot at US Bank on the east side of Elkhorn. The race would
begin at 8:00 a.m. and end approximately at 8:30 a.m. It was moved and
seconded (Nelson/Phipps) to approve the Elkhorn Dash, 1 Miler Event on
Elkhorn Avenue on June 28, 2014 and the associated road closure from
West Park Center to US Bank, and the motion passed with Trustee Holcomb
voting "No".
5. REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (Koenig/Phipps) to enter Executive Session for
the purpose of discussing specialized details of security arrangements
under C.R.S. 24-6-402(4)(d), and the motion passed unanimously.
Whereupon Mayor Pinkham adjourned the meeting to Executive Session at 8:52 p.m.
Mayor Pinkham reconvened the meeting to open session at 9:47 p.m.
Whereupon Mayor Pinkham adjourned the meting at,9:47 p.m.
illiam C. Pinkham, Mayor
le Williamson, Town Clerk