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Home My WebLink AboutMINUTES Town Board 2014-07-08Town of Estes Park, Larimer County, Colorado, July 8, 2014 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 8th day of July, 2014. Present: William C. Pinkham, Mayor Wendy Koenig, Mayor Pro Tem Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Also Present: Frank Lancaster, Town Administrator Jackie Williamson, Town Clerk Absent: Greg White, Town Attorney Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. RECOGNITION: Chief Building Official/Floodplain Administrator Will Birchfield was recognized for receiving the Association of State Floodplain Managers (ASFPM) 2014 National Local Floodplain Manager of the Year award. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Koenig reminded the community to attend the Rooftop Rodeo the week of July 8 — 13, 2014. Trustee Holcomb recognized Christy Crosser for her efforts in working with FEMA to secure funding for the flood recovery efforts. The Parks Advisory Board meeting would take place on July 17, 2014 at 4:00 p.m. The Senior Center bbq would take place on July 12, 2014 at noon. He recognized the efforts of the Senior Center staff in maintaining attendance and growing the programs at the center. Trustee Norris stated the next Visit Estes Park meeting would take place on Tuesday, July 15, 2014 at 2:00 p.m. TOWN ADMINISTRATOR REPORT. Administrator Lancaster provided a quarterly monitoring report for Policy 3.3 Financial Planning and Budgeting, Policy 3.12 General Town Administrator — Internal Operating Procedures and 3.13 Town Organizational Plan. He reported compliance with all policies with the exception of partial compliance with policies 3.3.4 and 3.12. He stated there is a considerable amount of uncertainty in the current budget due to the flood recovery expenditures and the fact the Town has yet to receive planned reimbursement from the State, FEMA and other agencies. The staff continues to work on internal procedures and policies to promote effective and efficient operations. This effort was slowed by the flood and the recovery efforts. Reeves Brown/DOLA Director would visit Estes Park on July 14, 2014 and details of the visit would be forwarded to the Board. 1. CONSENT AGENDA: Board of Trustees — July 8, 2014 — Page 2 1. Town Board Study Session Minutes dated June 24, 2014 and Town Board Minutes dated June 24, 2014. 2. Bills. 3. Committee Minutes: a. Community Development / Community Services, June 26, 2014. 4. Estes Valley Board of Adjustment Minutes dated May 6, 2014 (acknowledgement only). 5. Estes Valley Library District Appointment of Kirsten Hardin to complete John Kamprath's term expiring December 31, 2015. It was moved and seconded (Phipps/Koenig) to approve the Consent Agenda, and it passed unanimously. 2. REPORT AND DISCUSSION ITEMS: 1. INTEGRATED RESOURCE PLANNING EFFORTS & UPDATE ON PLATTE RIVER'S STRATEGIC PLANNING. Jackie Sargent/PRPA General Manager and Brad Decker/Strategic Planning Manager provided an update on the strategic planning efforts for PRPA including improved collaborations and communication and diversified energy supply portfolio. The Authority's recent activities include program and service initiatives, stakeholder engagement, solar program study, Medicine Bow Wind Project life extension/upgrade with new technology and increased generation output, and Spring Canyon Wind project to double supply of wind energy to municipalities. The diversification of the energy supply portfolio would investigate options to reduce PRPAs carbon footprint, look at expanded use of renewable resources, evaluate natural gas combined cycle generation and analyze benefits and costs of more distributed resources while maintaining position as the lowest cost wholesale supplier in Colorado. 2. TRANSPORTATION ADVISORY COMMITTEE UPDATE. Chair Kimberly Campbell provided a review of the committees activities and research of transportation issues including discussion with a local tour operator, addressed concerns with the community regarding transportation, signage, mobility of guests, increasing shuttle ridership, efficient use of downtown parking, FLAP grant, and construction of the CVB parking garage. One of the main concerns addressed with the review of the FLAP realignment of downtown has been the addition of safe bicycle access through downtown. The Transportation Advisory Committee (TAC) requested permission to attend a FLAP Technical Advisory Committee meeting to provide information on the need to include bike lanes in the design. The Board consensus was to permit the TAC committee to attend the meeting. 3. EVENT CENTER & PAVILION CONSTRUCTION UPDATE. Project Manager Zurn stated the Pavilion project has neared completion. The Event Center continues to see progress with the completion of the restrooms, drywall and finishes being completed, work in the lobby continues, timber trusses, the Board of Adjustment approval of the height variance for the silo, and negotiations with the contractor have begun for the silo modifications, including the second floor. Project continues to be on budget. All civil site work has been completed. 4. AMENDMENTS TO THE ESTES VALLEY DEVELOPMENT CODE Planner Kleisler provided the Board with an update on the amendments to the Estes Valley Development Code addressing micro -breweries, -wineries, - distilleries reviewed by the Estes Valley Planning Commission (EVPC) at their Board of Trustees — July 8, 2014 — Page 3 June meeting. It is anticipated the EVPC would take formal action on the amendments at their July meeting. The Town Board would hold a public hearing on July 22, 2014 to consider the final adoption. Staff proposed allowing the businesses as a use by right in the CD, CO, CH, 0 and 1-1 zoning districts. The Planning Commission raised concerns with the conflict of land uses in the CH zoning district located near residential zoning district along Hwy 7 and requested the removal of CH zoning. The Commission requested staff review definitions to ensure consistent language throughout the amendments. The proposed amendments would allow the commercial activity in the A - Accommodation zoning district as an accessory use to a hotel, i.e. a brewery within a hotel; however, the activity would not be allowed in the A-1 — lower intensity Accommodation zoning district as a use by right in the zoning district allows for residential uses. Staff recommended parking standards consistent with restaurants with the exclusion of the CD — Commercial Downtown zoning district which does not require parking for businesses. The Board requested staff review the uses in the A-1 zoning district and consider adding it as a use by right for the business in an effort not to limit business opportunity; raised concern with the elimination of the CH zoning district along Hwy 7; and review the requirements for parking and consider reducing the requirement. Staff would review the concerns raised by the Board prior to the next EVPC meeting and the public meeting on July 22na 3. LIQUOR ITEMS. 1. NEW LIQUOR LICENSE - CENTENNIAL TAP HOUSE, LLC DBA CENTENNIAL TAP HOUSE, 120 RIVERSIDE DRIVE, TAVERN LIQUOR LICENSE. Town Clerk Williamson presented the application to the Board stating the applicant filed with a concurrent review by the State Liquor division, all necessary paperwork and fees filed, T.I.P.S. training completed by the applicant, and no communication was received with regard to the application. It was moved and seconded (Norris/Koenig) to approve a Tavern liquor license for Centennial Tap House LLC, dba Centennial Tap House, 120 Riverside Drive, and it passed unanimously. 4. ACTION ITEMS: 1. POLICY 2.1 BOARD & STAFF LINKAGE. Administrator Lancaster presented a revision to the policy to clarify the decisions that are the purview of the Board rather than staff. The revision would prevent misunderstandings, speed up decision making process to enable better customer services, and ensure the Board exclusive decision making authority for major issues. Trustee Ericson requested 2.1.8.10 - Approval of any substantive change to the scope, design, development or construction of any capital project be included in the financial policies. He requested that a definition of fund balances be recognized as part of 2.1.8.5. It was moved and seconded (Holcomb/Norris) to approve revisions to Policy Governance Policy 2.1, and it passed unanimously. Whereupon Mayor Pinkham adjourned the mefeting at, 0 p.m. William C. Pinkham, Mayor �. >„.x C.> Cri:Z' . Jaclke Williamson, Town Clerk