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Home My WebLink AboutMINUTES Town Board 2014-08-12Town of Estes Park, Larimer County, Colorado, August 12, 2014 Minutes ofmRegular meeting of the Board of Trustees of the Town of Estes Park' LahnnerCnunty Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 12th day of August, 2014. Also Present: William C.Pinkhanl.Mayor Wendy Koenig, Mayor Pro Tern Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Frank Lancaster, Town Administrator Greg White, Town Attorney Jackie VViUiannson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so. recited the Pledge of Allegiance. PUBLIC COMMENTS. Amy Hamrick/Downtown business owner introduced the formation of m Downtown Business Partners group, a subgroup of the Estes Valley Partners for Commence, formed to provide a voice for downtown businesses. The group polled the 172 business contacts and received 49 responses on the Farmer's Market being located downtown. The overwhelming response was in favor ofthe move to downtown with sales uponThursdays for unumber ofthe businesses. Comments received stated the market improves the haa| of downtown and has increased the activity downtown. The move has created parking challenges. Business owners have suggested u pick upand drop off location for individuals that find it difficult to carry goods back to their vehicle. TRUSTEE COMMENTS. Trustee Norris stated Visit Estes Park continues to work on Policy Governance and developing thoir2O15 operating plan. He thanked the Rooky Mountain National Park for the recent Arapahoe celebration held in Bond Park. Lynette McGown/Lahmer County Office ufAging supplied n local caregiver with ahmo|kithosupport their work. Tmobme Holcomb recognized Planner Phil K]midorfox his exceptional work on the micro liquor code amendments. Trustee Phipps complimented Senior Planner Dave Shirk and Director Chi|oottfor their presentations on housing and commercially zoned property within the valley. Tmnbye Ericson stated the Transportation Advisory Committee (T7\C) meeting would be held on August 20, 2014 at noon in rooms 202/203. Mayor Pinkhomthanked the Town Clerk staff for the support provided 0utheTmw Board and the citizens ofEstes Park. The Mayor announced he and his wife would compete in the Spirit of the Lake Regatta in Grand Lake to raise funds for Estes Valley Investment inEarly childhood Success (EV|CS). TOWN ADMINISTRATOR REPORT. � The Economic Development Corporation has o subcommittee reviewing the fiber/broadband available within town. The group would like to have a Tmahae appointed as liaison. Board of Trustees — August 12, 2014 — Page 2 • Colorado Municipal League (CML) has asked if the Town has any legislative issues they should address in the next legislative session. The Board requested CML consider amendments to Senate Bill 152 that prohibits municipalities from providing broadband services, including free wi-fi at public venues such as Town Hall and Bond Park. • The Fall River and Fish Creek corridor repairs continue to be addressed with the Town applying for hazard mitigation grants; FEMA contractor analyzing the benefit costs for grant applications; setting flow rates and peak flow rates; River Advisory committees have been formed for each river corridor; Mountain Outreach helping to distribute materials to those affected; reviewing draft master plans; and any follow up would be dependent on the grants received. 1. CONSENT AGENDA: 1. Town Board Minutes dated July 22, 2014, Town Board Study Session Minutes dated July 22, 2014 and July 30, 2014, and Town Board Retreat Minutes dated June 26, 2014. 2. Bills. 3. Committee Minutes: a. Community Development & Community Services Committee, July 24, 2014. It was moved and seconded (Koenig/Holcomb) to approve the Consent Agenda, and it passed unanimously. 2. REPORT AND DISCUSSION ITEMS (Outside Entities): 1. ROCKY MOUNTAIN PARK CENTENNIAL CELEBRATION UPDATE. Chuck Levine/Town Centennial representative and Barbara Scott/Park Event Coordinator provided a quarterly update on the Park's Centennial celebration. The kickoff for the Centennial would be held on September 3, 2014 at Hidden Valley from 1:00 p.m. — 3:00 p.m. and a formal ceremony at 2:00 p.m. with access to the event by bus only. An official calendar of events for 2014 has been completed and events are being scheduled for 2015 with detailed information on each event available on the Park's website. 2. VISIT ESTES PARK UPDATE. Visit Estes Park CEO/President Elizabeth Fogarty presented her vision for Visit Estes Park through mutual cooperation with the Town and other entities throughout the valley. She stated Visit Estes Park has to be on the forefront of product development to assist the Town Board and staff in identifying strategic tourism growth areas. Community branding can move Estes Park forward with tourism niches such as wellness, cultural, culinary, eco/sustainable, sports, medical, volunteer, and adventure. Developing a central pedestrian square around Bond Park would create a sense of arrival, establish a center of town, and provide a synergy and culture of its own downtown. Moving the Farmers Market downtown has produced a new energy downtown that attracts the locals and the tourist. She would suggest holding the market from noon to five and develop evening events downtown after the market. The FLAP grant realigning the traffic downtown should address more than traffic and should address the guest experience and downtown businesses through the inclusion of a pedestrian plaza. The Town should capitalize on adventure tourism by taking advantage of the river through the creation of a kayak training park. The Visitor Center could be an attraction and adventure center through interactive touch -screens, mobile visitor centers at events and festivals, and visitor support at the conference center. The center should be a business incubator for tourism. Other opportunities may include QR code readers, Augmented reality software, or SMS short codes to provide information to visitors, provide information towers around restrooms, and use branding efforts at the new parking and transit stations to provide a Board of Trustees — August 12, 2014 — Page 3 first impression to guests and further the branding message. VEP staff continues to develop the branding message and reach consumers that are looking for an experience and activities when determining vacation destination. We have to ask what does Estes Park have that guests cannot get closer to home, what do guests want and what does Estes Park have that guest want? Estes Park should capitalize on the sports and adventure tourism such as cycling, rock climbing, ice climbing and the growing sport of paddle boarding. The Town should continue to add events throughout the year and build off of events such as winter festival. Estes Park needs to be at the table at events like the Mountain Travel Symposium as winter resort towns continue to increase summer group sales. The town needs to partner with other local communities to build an overall vision for the area through collaboration. 3. ACTION ITEMS: 1. PUMPKINS & PILSNERS IN BOND PARK. Director Winslow presented a new event being proposed by the Families for Estes to be held in Bond Park on October 11, 2014 as a fundraiser for the organization to raise money for biannual family events throughout town, funding for Families and Seniors Together (FAST) and funds to support the new Community Recreation/Senior Center. The fall festival would be family oriented with kid activities, live music, food vendors and beer. The event would be held on the same weekend as the Surprise Sidewalk Sale and provide increase foot traffic downtown. The event would include the closure of MacGregor Avenue from Elkhorn Avenue to Park Lane. After further discussion, it was moved and seconded (Ericson/Phipps) to approve the Pumpkins and Pilsners in Bond Park on October 11, 2014 and the associated road closure, and it passed unanimously. 2. AMENDMENT TO THE ESTES VALLEY BOARD OF ADJUSTMENT BYLAWS. Planner Shirk presented updated bylaws for the Estes Valley Board of Adjustment that address minor revisions to align the bylaws with the Intergovernmental Agreement, consistent Town format, and clarification on attendance. Trustee Ericson suggested bylaws for all committees and boards contain a section to address attendance. It was moved and seconded (Norris/Koenig) to approve the amendment to the Estes Valley Board of Adjustment bylaws, and it passed unanimously. 3. TRANSPORTATION ADVISORY COMMITTEE INTERVIEW TEAM APPOINTMENT. Per Policy Governance 101 Section 6 all applicants for a Town Board or Committee are to be interviewed by the Town Board or its designee. Mayor Pinkham proposed Trustees Ericson and Holcomb be appointed to conducted the interviews for the current vacancy on the TAC. It was moved and seconded (Norris/Koenig) to appoint Trustee Ericson and Trustee Holcomb to the Transportation Advisory Committee interview panel, and it passed unanimously. 4. REPORT AND DISCUSSION ITEMS: 1. EVENT CENTER & PAVILION CONSTRUCTION UPDATE. Project Manager Zurn reviewed the timelines for completion of the Pavilion and the Event center stating the final punch list items should be completed by the end of the month for the Pavilion, and the event center main area, lobby and main floor of the silo complete by the end of the month. The second floor of the silo would be completed by the end of October. The Town would hold a dedication ceremony for both buildings during the first week in September. 2. AMENDMENTS TO THE ESTES PARK MUNICIPAL CODE. The proposed amendments to the Estes Park Municipal Code would eliminate the Creative Design Review program and board. The public hearing would be held at the August 26, 2014 meeting. Board of Trustees — August 12, 2014 — Page 4 3. EVENT BENEFIT & COST REPORT. Director Winslow presented an event benefit and cost report for Town sponsored events. The report outlined profit and loss of each event, attendance, event rating established by the Event Advisory Team and potential guest spending at events. The events are broken into categories such as horse shows and wool market (significant revenue generators for the town and bring participants to Town that spend money in the community), events such as rodeo, and fundraising events. Staff and the Advisory Team continue to analysis events and would not suggest deleting any event; however, moving events to different times of the year may be beneficial. Whereupon Mayor Pinkham adjourned the me///ing at p.m � -. je Williamson, Town Clerk liam C. Pinkham, Mayor