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Home My WebLink AboutMINUTES Town Board 2014-09-23Town of Estes Park, Larimer County, Colorado, September 23, 2014 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 23rd day of September, 2014. Present: Also Present: Absent: William C. Pinkham, Mayor Wendy Koenig, Mayor Pro Tem Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Frank Lancaster, Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Norris stated the next Public Safety, Utilities and Public Works Committee would be held on October 9, 2014 at 8:00 a.m. in the Board room. Visit Estes Park has finalized their 2015 Operating Plan to be submitted to the Town Board by September 30, 2014. The Larimer County Office of Aging to hold a focus meeting on October 14, 2014 at the Good Samaritan. Western Area Power Authority (WAPA) has completed the draft environmental impact statement for the rebuild project. The document is available online for review and they continue to seek additional public comments within the next 45 days. The Museum is offering a new book, Transformation of Rocky Mountain National Park: Effects of Climate Change and Human Intervention, by local author Tom Gootz. The Museum's latest exhibits opens on September 26th entitled Climb On, in conjunction with the 100th anniversary celebration of Rocky Mountain National Park. Trustee Holcomb commented the Tree Board has been renamed the Parks Advisory Board to expand the scope of the Board to include the incorporation of art. The new Board met and approved bylaws that would be reviewed by the Town Board for final adoption. The Board has moved the meeting to the third Thursday of the month at 12:30 p.m. in Town Hall. He thanked the volunteers of Autumn Gold for their efforts in Bond Park this past weekend. Mayor Pro Tem Koenig stated the Community Service Grant committee reviewed the applications submitted for 2015 and have finalized the recommendations to be reviewed by the Town Board at an upcoming Budget Study Session. Trustee Phipps stated the next Planning Commission meeting on October 21, 2014 would include the resubmitted Falcon Ridge application, an amended plat application and an update on the Comprehensive Plan. A joint meeting of the Town Board, County Commissioners and the Planning Commission would be held on October 15, 2014 at 2:00 p.m. in the Museum meeting room. In addition to the 45 day comment period, WAPA would be accepting written comments on October 30, 2014 and holding a public meeting at the Conference Center. The first of many meetings to be held on the FLAP (Downtown Estes Loop project) would be held on October 8, 2014 from 12:00 pm. — Board of Trustees — September 23, 2014 — Page 2 2:00 p.m. for affected property owners and 4:00 p.m. to 6:00 p.m. for the general public. The Town would hold Budget Study Session meetings on October 3, 10 and 17, 2014 at 8:30 a.m. in the Board room. Trustee Nelson commented he would attend the next Larimer County Open Lands meeting on September 25, 2014. Trustee Ericson stated the Community Development/Community Services would be held on September 25, 2014 at 8:00 a.m. in the Board room. On September 26, 2014 at 4:00 p.m. in the Administration conference room the Audit Committee would meet to review the 2013 single audit. TOWN ADMINISTRATOR REPORT. • Policy Governance Policy 3.8 Executive Limitations — Administrator Lancaster reported full compliance. • Downtown Loop Project (FLAP grant project) — Administrator Lancaster reiterated the first NEPA study step would take place for the project on October 8, 2014 to gather public input. Additional public meetings would be held and provide the public with other opportunities to comment. 1. CONSENT AGENDA: 1. Town Board Minutes dated September 9, 2014 and Town Board Study Session Minutes dated September 9, 2014. 2. Bills. 3. Committee Minutes: a. Public Safety, Utilities and Public Works, September 11, 2014: 1. Purchase of Light & Power Bucket Truck, Altec, $219,650 — Budgeted. 2. Purchase THM Water Analyzer, Parker Hannifin, $35,537.50 — Budgeted. 4. Transportation Advisory Committee dated August 20, 2014 (acknowledgement only). 5. Estes Valley Planning Commission dated August 19, 2014 (acknowledgement only). 6. Estes Valley Library District re -appointment of Donald L. Bryson for a four year term expiring December 31, 2018. Trustee Holcomb requested Item 1.1 be removed for discussion. It was moved and seconded (Koenig/Phipps) to approve the Consent Agenda Items 1.2-1.6, and it passed unanimously. CONSENT ITEM 1.1. — Trustee Holcomb requested a change to the Town Board Study Session meeting minutes to reflect the need to the Economic Development Corporation Fiber committee and not the EDC. The change was noted and would be reflected in the final minutes. It was moved and seconded (Holcomb/Phipps) to approve Consent Agenda Item 1.1 with the amendment, and it passed unanimously. 2. REPORT AND DISCUSSION ITEMS (Outside Entities): 1. MOUNTAIN STRONG FOR NONPROFITS. EPNRC Director Jill Lancaster This item is rescheduled to the October 14, 2014 meeting. Board of Trustees — September 23, 2014 — Page 3 3. LIQUOR ITEMS 1. TRANSFER OF OWNERSHIP - M&S, INC., DBA THE OVERLOOK BAR & GRILLE, TO LA SIERRA, LLC, DBA LA HACIENDA BAR AND GRILL, 165 VIRGINIA DRIVE UNIT #18-1 AND #18-2, TAVERN LIQUOR LICENSE. Town Clerk Williamson presented the application to transfer the current tavern license. All required paperwork and fees were submitted and a temporary was issued on July 24, 2014. It was moved and second (Koenig/Holcomb) to approve the transfer from M&S, Inc., dba The Overlook Bar & Grille, to La Sierra, LLC, dba La Hacienda Bar and Grill, 165 Virginia Drive Unit #18-1 and #18-2, Tavern liquor license, and it passed unanimously. 4. PLANNING COMMISSION ITEMS. 1. CONSENT ITEM: 1. AMENDED PLAT, Lots 1 & 2, Kenofer Addition, 582 Audubon Street, Devin Jacobs/Applicant. Planner Kleisler. 2. CONDOMINIUM MAP, Supplemental Condominium Map, Phase XXVI, Park River West Condominiums, 604, 606, & 608 Park River Place; Crystal Wille/Applicant. Planner Kleisler. It was moved and seconded (Norris/Koenig) to approve the Consent Agenda with the Planning Commission recommendations, and it passed unanimously. 5. ACTION ITEMS: 1. CONSTRUCTION CONTRACT FOR FLOOD RESTORATION PROJECTS. Project Manager Zurn stated a request for bids was advertised by the Town for a number of flood repairs across the community for roads and drainages. The projects have been determined by FEMA and FHWA as damaged areas eligible for reimbursement. The sites were bundled together to reduce construction and administrative costs. After review of the bids, it was determined that Osmun Inc. was the lowest responsible bidder at a cost of $845,076.50 with a 10% contingency for a total of $929,600. The project would be funded through reimbursements by FEMA, FHWA and the State of Colorado with the Town contribution of 12.5%. The project could be substantially completed before winter if approved and awarded. RG Engineering would provide construction management and oversight of the projects through their current contract with the Town. Local contractors may be used by Osmun when possible. Joel Holtzman/Town citizen commented he bought his house just north of the Carriage Hills pond because of the pond and the vistas. He encouraged the Town to repair the dam as its current state affects his property value. He would provide the necessary access from his property if needed and would be willing to contribute to the cost to repair the dam. After further discussion, it was moved and seconded (Norris/Koenig) to approve the construction contract for flood repair projects to Osmun, Inc. for a not -to -exceed of $929,600, and it passed unanimously. 2. RESOLUTION # 20-14 SUPPORTING BALLOT ISSUE #200 - THE LARIMER HUMANE SOCIETY AND THE CONSTRUCTION OF A NEW ANIMAL SHELTER FOR LARIMER COUNTY. Holly Terry/Humane Society's Campaign Manager stated the current building was built in 1974 and does not adequately support the current population and needs of the citizens or the animals. The new building located of County Road 30 north of the airport would provide for a multipurpose facility. The .01 % sales tax increase would Board of Trustees — September 23, 2014 — Page 4 raise $13 million for the new building and the financing needed; would sunset in 6 years or sooner if the funds are raised prior; would follow standard Larimer County sales tax exemptions such as gas and groceries; and provide an opportunity for cost sharing. After further discussion, it was moved and seconded (Phipps/Ericson) to approve Resolution #20-14, and it passed unanimously. 3. ASSISTANT TOWN ADMINISTRATOR. Administrator Lancaster requested the authorization by the Board to hire the vacant Assistant Town Administrator position. This position has been left vacant since the resignation of the former Assistant in September 2013 just prior to the flood. The position would provide support with projects, assume risk management duties, and provide assistance to the Town Administrator and department heads. After further discussion, it was moved and seconded (Nelson/Holcomb) to authorize the Town Administrator to refill the position of an Assistant Town Administrator at a time deemed appropriate by the Town Administrator, and authorize the revisions to the Administration department budget to fund said position, and it passed unanimously. 6. REPORT AND DISCUSSION ITEMS: 1. EVENT CENTER & PAVILION CONSTRUCTION UPDATE. Project Manager Zurn stated the roof on the silo has been completed. The electrical has been completed enough for the system to be used in a majority of the building. The second floor of the silo has been installed, metal roof materials substantially completed, and bids are out for interior finishes, mechanical and electrical. On the exterior, the final stucco has been installed and decorative stone elements have been completed. Whereupon Mayor Pinkham adjourned the meeting a p.m. Jamie Williamson, Town Clerk