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Home My WebLink AboutMINUTES Town Board 2014-10-14Town of Estes Park, Larimer County, Colorado, October 14, 2014 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 14th day of October, 2014. Present: Also Present: William C. Pinkham, Mayor Wendy Koenig, Mayor Pro Tem Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Frank Lancaster, Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PRESENTATION. Brian Berg/Parks Municipal Worker presented the Town Board with awards the Town received from America in Bloom, including winning the population category for 4,500 — 10,000, special award for Overall Impression on how the community recovered from the flood, and Circle of Champions. The Board thanked staff and the steering committee for their achievements. The Town is the youngest community to make the Circle of Champions and was encouraged to enter in the international competition. PUBLIC COMMENTS. Jean McGuire/League of Women Voters stated a candidate forum would be held in the Town Board room on October 16, 2014. TRUSTEE COMMENTS. Trustee Ericson stated ballots for the General Election were mailed out by Larimer County. The Transportation Advisory Committee would meet at noon on October 15, 2014 and the Community Development/Community Services Committee would meet at 8:00 a.m. on October 23, 2014. Trustee Phipps reminded the community of the Joint Meeting of the County Commissioners, Town Board and Planning Commission on October 15, 2014. He reviewed the items to be discussed at the upcoming Planning Commission meeting on October 21, 2014 including Falcon Ridge and Planning Commission bylaws. He congratulated Families for Estes on the success of their new event Pumpkins and Pilsners. Mayor Pro Tem Koenig stated Sister Cities would meet October 15, 2014. One of the main topics would be the need to recruit new members and board members. Trustee Norris commented the Visit Estes Park Board would hold their regular meeting on October 21, 2014. The Town continues to accept applications for two positions on the Visit Estes Board through October 20, 2014. He attended a focus group conducted by the Larimer County of Aging to understand the needs and issues of elder care in Estes Park. TOWN ADMINISTRATOR REPORT. Policy Governance Policy 3.3 Financial Planning and Budgeting — Administrator Lancaster reported full compliance with the exception of 3.3.4 and 3.3.5. He stated the Board ofTrustees — October 14.2V14—Page 2 Town would likely expend more funds than the Town would receive in the fiscal year due to considerable flood recovery work being completed in the fourth quarter of2014. The fund balance in the 8onono| Fund may fall below the 25% level set by the Board due touse ofthe fund for emergency flood recovery expenditures. 1. CONSENT AGENDA: 1. Town Board Minutes dated September 23. 2014 and Town Board Study Session Minutes dated September 23.2O14. 2. Bills. 3. Committee Minutes: a. Community Development /Community Services, September 25.2014. 4. Estes Valley Board of Adjustment Minutes dated September 9. 2014 (acknowledgement only). 5. Energy Impact Assistance Fund grant for Estes Park Flood Recovery Staffing '$3A2.512. G. Resolution #21-14—Scheduling u Show Cause Liquor Hearing for Everest Kitchen LLC, dba Famous Eastside Groceries, 381 S. St Vnain Avonuo, 3.2% Beer Off Premises Liquor License on November 11, 2014. 7. Resolution #2214 — Scheduling a Show Cause Liquor Hearing for Rooky Mountain Park Inn, LLC, dba Rocky Mountain Park Inn, 101-201 SLVrain Avenue, Hotel & Restaurant Liquor License onNovember 11.2O14. 8. Resolution #23-14—Scheduling mShow Cause Liquor Hearing for Estes Valley Recreation and Park District ETAL. dba Hangar Restaurant etthe Estes Park Golf Coursa, 1480 Golf Course Road. Hotel & Restaurant with Optional Premise Liquor License onNovember 11.2U14. 9. Resolution #24-14—Scheduling aShow Cause Liquor Hearing for Two Dolphins Inc., dba The Gmbetmak RoobaunanL, 134VV. Elkhorn Avenue, Hob* & Restaurant Liquor License onNovember 11.2U14. 10. Resolution #2514—Scheduling aShow Cause Liquor Hearing for M&S. Inc. and La Sierra LLC, dba La Hacienda Bar& Gh|| . 185Virginia Drive Unit 11. Raso|uiion#2O -14 Setting Public Hearing date ofOctober 28. 2014. for new Beer and Wine Liquor License Application filed byMurphy's Resort at Estes Park, LLC dba Muqphy'oRemo¢ 1850 Big Thompson Avenue, Estes Park, CO. 12 Audit Committee minutes dates September 20. 2014(acknowledgement Kwas moved and seconded (Ho|oomb/Phippo) toapprove the Consent Agenda, and Upassed unanimously. 2. REPORT AND DISCUSSION ITEMS (Outside Entitimo>: 1. MOUNTAIN STRONG FOR NONPROFITS. Jill Lancaster/Estes Park Non Profit Center Director provided an overview of the Mountain Strong for Nonprofits campaign which allows local and out-of-state Estes Valley enthusiast to donate directly to the nonprofits in Estes Park. The project provides local nonprofits a mechanism to recover from the financial Board of Trustees — October 14, 2014 — Page 3 implications of the flood and grow their donor base. All donations go directly to the nonprofits. 3. ACTION ITEMS: 1. PARKS ADVISORY BOARD BYLAWS. The Town Board approved Resolution 12-14 establishing the Parks Advisory Board to replace the former Tree Board. The Parks Advisory Board has established bylaws to address their new roles and responsibilities as well as reduce the member term from 4 years to 3 years. It was moved and seconded (Koenig/Phipps) to approve the Parks Advisory Board bylaws, and it passed unanimously. 2. RESOLUTION #27-14 SUPPORTING LARIMER COUNTY BALLOT 1A. K-Lynn Cameron/campaign co-chair to Preserve Open Lands Issue 1A presented information on the ballot issue to continue the existing '/ of one percent open space sales tax originally approved in 1995 and set to sunset in 2018 if not extended. Open space continues to be one of the top five issue the citizens would like Larimer County to focus on, parents in Larimer County find value in spending time outdoors with their children, it continues to be a major component in the quality of life, enhances property values and visitor spending attributes to open space through the tax. The extended tax would sunset in 25 years and would not be taxed on groceries or prescription drugs. After further discussion, it was moved and seconded (Norris/Phipps) to approve Resolution #27-14 Supporting Larimer County Ballot 1A, and it passed unanimously. 3. EASEMENT AGREEMENT BETWEEN THE TOWN OF ESTES PARK AND JOHN AND WINIFRED SPAHNLE. Administrator Lancaster presented the agreement stating it would allow the Spahnle's to have legal right to use the driveway that is located on Town property. The Town has no current use for the land and it would not affect future town operations. It was moved and seconded (Norris/Holcomb) to approve the driveway easement agreement with John C. and Winifred Spahnle, and it passed unanimously. 4. LOCAL MARKETING DISTRICT ADVISORY COMMITTEE INTERVIEW TEAM APPOINTMENT. The Town's Policy Governance requires the appointment of two members of the Town Board to conduct interviews for the Local Marketing District Board. At the study session Trustees Holcomb and Norris expressed interest in conducting the interviews. It was moved and seconded (Koenig/Phipps) to approve the appointment of Trustees Holcomb and Norris to the Local Marketing District Board interview panel, and it passed unanimously. 4. REPORT AND DISCUSSION ITEMS: 1. SINGLE AUDIT REPORT. Finance Officer McFarland stated the Town completed the annual Comprehensive Annual Financial Report and submitted the report to the appropriate authorities. The Town was required to complete a single audit because the Town expended more than $500,000 in federal grant funds. The audit was presented for the Board's review. Whereupon Mayor Pinkham adjourned the meting William C. Pinkham, Mayor cicie Williamson, Town Clerk