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Home My WebLink AboutMINUTES Town Board 2014-12-09Town of Estes Park, LahnmrCounty, Colorado, December 0.2014 Minutes of Regular meeting of the Board of Trustees of the Town of Estes Park, LohmorCounb\ Colorado. Meeting held inthe Town Hall in said Town of Estes Park onthe Qmday ofDecember, 2O14. Also Present: William C.Finkham. Mayor Wendy Koenig, MoyorProTmnn Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Frank Lancaster, Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do no. recited the Pledge of Allegiance. PROCLAMATION. Mayor Pinkham presented m proclamation honoring the Colorado Mountain Outreach Service Day and thanked them for supporting citizens affected by the 2013 flood. PRESENTATION OFFINANCIAL REPORTING AWARD. Finance Officer McFarland presented the Board with the Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report for the fiscal year ending onDecember 31.2013. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Ericson stated the Transportation Advisory Committee met to discuss the location of the parking structure located at the Visitor Center. The committee would meet no* week to discuss new bylaws and their focus for 2015. The Community Development/Community Services Committee would meet on Oouembor18. 2014ot 8:00 a.m. in the Board room. Trustee Phipps commented the Planning Commission meeting for December has been cancelled and the January meeting has been rescheduled for January 6, 2015 to review modifications to the Wellness Center, AT&T tower, Backbone Adventure relocation and Larkspur Road relocation. Mayor Pro Tern Koenig informed the Board that Deadwood won the medium size rodeo for 2014; however, the Rooftop Rodeo won the best medium size rodeo for the region. Trustee Holcomb stated the Parks Advisory Board would meet on December 17, 2014 ud12:3Op.m. Herecognized those that volunteer for Town citizen committees. These citizen volunteers provide valuable advice to staff and the Board in decision making. Trustee Norris commented the Public Safety, Utilities and Public Works Committee for December has been cancelled. Visit Estes Pork (LyND) Board would hold its next meeting onDecember 18.2U14. TOWN ADMINISTRATOR REPORT. The Economic Development Council (EDC) received eight responses for a consultant to assist with the development of a broadband response plan and six responses to Board of Trustees — December 9, 2014 — Page 2 develop a strategic economic development plan. The EDC plans to hold interviews with the top three responses for each in December. In order to have the consultants begin work in January the EDC requests the Town Board authorize Mayor Pinkham to sign the contracts. It was moved and seconded (Norris/Phipps) to authorize the Mayor to sign the consultant contracts for the EDA grant to produce a broadband response plan and to develop a strategic economic development plan for Estes Park, and it passed unanimously. 1. CONSENT AGENDA: 1. Town Board Minutes dated November 25, 2014. 2. Bills. 3. Committee Minutes: a. Community Development/Community Services, November 20, 2014, Cancelled. 4. Estes Valley Board of Adjustment Minutes dated November 4, 2014 (acknowledgement only). 5. Clifton Larson Allen Engagement Letter — 2014 Financial Audit. It was moved and seconded (Koenig/Phipps) to approve the Consent Agenda, and it passed unanimously. 2. LIQUOR ITEMS: TRANSFER OF OWNERSHIP — FROM ROCKY MOUNTAIN DISCOUNT LIQUORS INC. DBA ROCKY MOUNTAIN DISCOUNT LIQUORS TO KNH I&E INC. DBA ROCKY MOUNTAIN DISCOUNT LIQUOR, 350 W. RIVERSIDE DRIVE, RETAIL LIQUOR LICENSE. Town Clerk Williamson presented the application to transfer the current retail liquor license. It was moved and seconded (Koenig/Norris) to approve the Transfer Application for a Retail Liquor License filed by KNH I&E, Inc., dba ROCKY MOUNTAIN DISCOUNT LIQUORS, and it passed unanimously. 3. ACTION ITEMS: 1. ESTES VALLEY PLANNING COMMISSION APPOINTMENT. Kathy Bowsers' term expires on December 31, 2014 and she has confirmed she would not seek reappointment. Administrative Services advertised for the open position and a committee of Trustee Phipps, Mayor Pro Tem Koenig, Planning Commission Chair Hull and Code Enforcement Officer Reichardt interviewed two candidates on December 2, 2014. The interview team recommended the appointment of Russell Schneider for a 4-year term. It was moved and seconded (Koenig/Phipps) to appoint Russell Schneider to the Estes Valley Planning Commission beginning January 1, 2015 for a 4-year term expiring on December 31, 2018, and it passed unanimously. 2. ESTES PARK BOARD OF APPEALS APPOINTMENT. The Board of Appeals was modified in 2013 with the adoption of the 2009 International Building Code which requires 5 members with specific technical qualifications. Five members were appointed with staggered terms. John Spooner's appointment expired in May 2014. Administrative Services advertised the position and Mr. Spooner was the only application submitted. Staff recommended foregoing additional advertisement for the technical position and reappoint Mr. Spooner for an additional 5-year term. It was moved and seconded (Norris/Koenig) to approve the reappointment of Board of Trustees — December 9, 2014 — Page 3 John Spooner to the Board of Appeals beginning January 1, 2015 for a 5-year term expiring on December 31, 2019, and it passed unanimously. 3. RESOLUTION #34-14 - 2014 SUPPLEMENTAL BUDGET APPROPRIATIONS. Finance Officer McFarland reviewed the supplemental appropriation resolution allowing a municipality to authorize additional money for a specific fund than was originally adopted. The requested supplemental appropriations address both revenue and expenditure difference from the approved 2014 budget. Examples include increase revenue from flood related reimbursements, to the General Fund due to an increase in sales tax revenues forecasted, from a pass -through grant from the EDC, and Community Reinvestment increased due to the parking structure revenues. There are eight funds out of 16 funds that have exceeded the original 2014 budget with most increases due to flood related costs, including the General fund, Open Space and Community Reinvestment. It was moved and seconded (Norris/Ericson) to approve Resolution #34-14 to Appropriate Sums of Money to revise the 2014 Budget, and it passed unanimously. 4. RESOLUTION #35-14 INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ESTES PARK AND COLORADO DEPARTMENT OF TRANSPORTATION FOR THE DEVOLUTION OF BUSINESS HWY 34 FROM MORAINE TO WONDERVIEW. Director Muhonen presented the IGA in which CDOT would pay the Town $4.2 million in exchange for the Town accepting ownership and perpetual maintenance responsibility for West Elkhorn from Moraine Avenue to the Wonderview bypass. The funds are anticipated to be used for the Town's match for the Colorado Federal Lands Access Program grant to realign downtown. Trustee Norris questioned if the roadway would be overlaid by CDOT prior to the Town taking ownership. Director Muhonen stated the roadway may be overlaid during the FLAP project. Charley Dickey/Town citizen questioned how the $4.2 million was derived and he stated the wooden wheel bridge would be a major concern to the businesses downtown. Director Muhonen stated the $4.2 million was determined by what CDOT would save in not maintaining that roadway in the future. He commented the conveyance of water is the concern and not the bridge itself. This concern would be addressed by staff and future grant opportunities. After further discussion, it was moved and seconded (Norris/Ericson) to approve Resolution #35-14 with the correction of the written dollar amount and the removal of the text from the third whereas after the dollar amount, and it passed unanimously. 5. ESTES PARK TRANSIT HUB PARKING STRUCTURE. Director Muhonen stated the Town advertised for bids to build a grant funded parking structure at the Visitor Center. Four bids were received and opened on November 25, 2014. Three of the four bids were disqualified due to technical irregularities. All bids exceeded the available funds budgeted for the project. Public Works recommends the Town reject all the bids and authorizes staff to reevaluate the feasibility of relocating the proposed parking structure on the parking lot south of the Visitor Center. The new location would allow for 200 new parking spaces with an increase in construction cost of approximately 11 %, decrease the cost per parking stall, reduce risk of accidents, increase in accessibility for both the shuttles and visitors, and decrease the visual impact by setting the parking structure below grade. Corey LaBianca/Transportation Advisory Committee Vice Chair reported the committee would support staffs' recommendation to reject all bids for the north parking lot location, forego rebidding the project on the north, proceed with evaluating the feasibility of a transit hub on the south lot, and develop a Board ufTrustees — December 0\3014—Page 4 parking master plan. If parking structure mmmd be built to the design guidelines established, the committee would recommend not building it at all. Director yNuhunen stated Walker Parking would redesign the parking atmotuna on the south lot and bring back the redesign to the public for comment. |fapproved bythe Board, staff would move forward with the NEPA study for the south location and redesign inparallel. It was moved and seconded (Koonig/Ehcoon)bpapprove staff'm and the Transportation Advisory Committee recommendation to reject all bids opened November 26. 2014 for the Estes Park Transit Hub Parking Structure and commence the feasibility analysis for relocation of the parking structure to the south parking lot atthe Visitor Center campus, and itpassed unanimously. O. INTERGOVERNMENTAL AGREEMENT WITH PLATTE RIVER POWER FOR SUBSTATION MAINTENANCE. OirectorBongsten presented an |GA with Platte River Power Authority for the maintenance of the SCAUA system at the substation. This would reduce costs and improve reliability. It was moved and seconded (Nu|uon/Nonio)hoapprove the Town entering into the Intergovernmental Agreement for SCADA services with Platte River Power Authority, and itpassed unanimously. 7. SPECIAL EVENT VEHICLE REPLACEMENTS 'G1O5A.G117&G126. Staff proposed the replacement of three Special Event trucks with two 2015 Ford F550. The vehicles would be purchased from Spxed|eyBarr ofGreeley for ototal cost of$88.828after trade-in value. |twas moved and seconded (Koenig/Ne|eon)toapprove the Town purchasing two 2O15Ford F55Usin the amount of $88,028.00 to replace the three retired trucks for the Special Events division, and itpassed unanimously. 8. SUPPORT FOR 2015ROCKY MOUNTAIN NATIONAL PARK ENTRANCE FEE SCHEDULE. A letter ofsupport for Rocky Mountain Park entrance fee schedule was reviewed by the Board. It was moved and seconded (Ericson/Norris) to approve the letter of support for the 2015 Rocky Mountain National Park Entrance Fee Suhedu|e, and it passed unanimously. 4. REPORT AND DISCUSSION ITEMS: 1. 3 RDQUARTER FINANCIAL REPORT. Finance Officer McFarland reviewed the 3rd quarter sales tax and financial report stating sales tax is up 13.2% over 2013 and 11.8% ahead of2O14 budget. General fund expenditures are ahead ofbudget due largely inpart to flood recovery efforts. All other funds are operating within expected parameters. The Community Reinvestment and Open Space funds have not expended funds anexpected on projects such asthe parking struotune. FLAP grant nrflood recovery repairs due to the need to complete design or NEPA process. Despite the devastation caused bythe flood, the Town continues to maintain ngood financial position. Staff would continue humonitor the Town'o financial position closely. Whereupon Mayor Pinkhamadjourned he oobn!, a, ::47p. William Pinkham, Mayor