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HomeMy WebLinkAboutMINUTES Town Board 2015-01-27Town of Estes Park, LahmerCounty, Colorado, January 27.2015 Minutes of o Regular meeting of the Board of Trustees of the Town of Estes Park.Lmhmor County,C Colorado. Meeting held in the Town Hall in said Town ofEstes Park nnthe 27mday ofJanuary 2O15. Also Present: VVU|hanl C. Fqnkhanl' Mayor Wendy Koenig, K4ovor Pro Tenl Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Frank Lancaster, Town Administrator Greg White, Town Attorney Barbara Jo Limmiatis, Recording Secretary Absent Nona Mayor Pinkhom called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PRESENTATION: C0LORADO SPIRIT MOUNTAIN OUTREACH' Representatives from Colorado Spirit Mountain Outreach failed hmappear. PUBLIC COMMENTS. Johanna Darden on behalf of Blake Robinson, Town residents, posed three questions in regards to the Town'o compliance with Colorado Statuhs, Title 29 Article 27. Competition inUtility and Entertainment Services. Staff tofollow up. Frank Theis, Town neoidont, appeared on behalf of Estes Valley VVekamhed Coalition (EVVVC) to provide information regarding the non-profit organization fonnuUon, their mission statement and intention hoapply for grants. TRUSTEE COMMENTS. Trustee Ericson reported on the Transportation Advisory Committee meeting during which the bylaws were revised and discussion was held on the parking structure. He also commended staff for the Study Session report unvacation homes. Trustee Nelson reported on the Open Lands Advisory Board meeting including the North Front Range Metropolitan Planning Organization award of grant to Larimer County to complete the front range trail from Loveland to Fort Collins, the Devils Backbone and the Blue Sky Trail drew over 100.000 visitors in 2014 which demonstrates an increase in usage, the Big Thompson Conservation and Recreation Plan would have meeting on February 11.2015in Loveland, and the Open Lands Master Plan has been updated and is awaiting approval from the County Commissioners. Trustee Phipps ebabsd the Planning Commission approved m grunt application for funding a consultant regarding downtown area future planning and ogrant application would be made for Estes Valley channel mitigation. Also, the deadline for Planning Commission applications ieFebruary S.2O15. Mayor Pro TmmKoenig informed the Board that Sister Cities will meet January 28.2O15 ut8:OOo.m.and the Rodeo committee met with nothing Voreport. Board of Trustees — January 27, 2015 — Page 2 Trustee Norris attended the 100th Anniversary birthday celebration of Rocky Mountain National Park and informed the Board of a free program offered by the Larimer County Office for Aging called Tools for Caregivers. Mayor Pinkham and Mayor Pro Tem Koenig attended the Colorado Association of Ski Towns (CAST) meeting and provided information to staff on how other communities handle events, housing and vacation housing issues, and tourism. TOWN ADMINISTRATOR REPORT. Administrator Lancaster stated staff more than doubled the Town's 2014 contributions to United Way and the Mayor and the Administrator would be receiving a pie in the face to celebrate the employee's donations. 1. CONSENT AGENDA: 1. Town Board Minutes dated January 13, 2015 and Town Board Study Session Minutes dated January 13, 2015. 2. Bills. 3. Committee Minutes: - None. 4. Transportation Advisory Committee Minutes dated December 17, 2014 (acknowledgment only). 5. Parks Advisory Board Minutes dated December 18, 2014 (acknowledgement only). 6. Appointment of Daniel C. Muffly as independent hearing officer — personnel matter. 7. Town Board Policy 120 — Residential Antidisplacement and Relocation Assistance Plan. 8. Transportation Advisory Board (Former Transportation Advisory Committee) Bylaws. Trustee Phipps requested that Item # 7 — Town Board Policy 120, be removed from the consent agenda. It was moved and seconded (Koenig/Holcomb) to approve the Consent Agenda Items 1-6 and Item 8, with removing Item 7 as an action item, and it passed unanimously. Trustee Phipps requested clarification on the language used in the Residential Antidisplacement and Relocation Assistance Plan. Grant Specialist Crosser stated the wording used is directly from the Housing and Urban Development Department (HUD) and adoption of this plan is required to accept the Community Development Block Grant and Disaster Recovery Grant funds. Crosser read a memo from Department of Local Affairs (DOLA) to clarify the language and stated during the duration of the grants this policy must be in place. After further discussion, it was moved and seconded (Phipps/Koenig) to approve Town Board Policy 120 — Residential Antidisplacement and Relocation Assistance Plan, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS (Outside Entities): 1. RTA APPLICATION PRESENTATION BY GRAND HERITAGE AND GONOCO GROUP. Betsey Hale, Economic Development Director from the City of Loveland, provided an informational presentation on the Regional Tourism Application to be submitted by GoNoCo, comprised of Larimer County, Loveland, Windsor, Board of Trustees — January 27, 2015 — Page 3 Sylvandale Ranch, McWhinney, and Water Valley Land Company, and invited Estes Park to join the Northern Colorado Zone by March 11, 2015. A project for the application would be due by August 28, 2015. There would be no cost to the Town or additional work for staff if the zone is expanded and a project is selected. Tina Harlow, General Manager of the Stanley Hotel, asked for the support of the application and described the 500 seat lecture hall project which John Cullen would pay for entirely. John Cullen, owner of the Stanley Hotel, described the lecture hall which would be placed on Lot 1 of the Stanley grounds and asked the Board to support the expansion of the zone and the project application. Mayor Pinkham stated action would be taken at the February 10, 2015 Town Board Meeting. 3. ACTION ITEMS: 1. 2015 FUNDING FOR THE LOCAL MARKETING DISTRICTNISIT ESTES PARK. Administrator Lancaster requested authorization to modify the 2015 general fund to provide additional funding for the Local Marketing District. Trustee Phipps inquired about a service agreement which would define the duties performed by Visit Estes Park. Administrator Lancaster stated the service agreement is not currently in place, but the intention of the Town and Visit Estes Park is to complete this agreement prior to additional requests for funding. It was moved and seconded (Ericson/ Norris) to authorize the Town Administrator to amend the 2015 general fund budget to add an additional allocation of $25,000 for funding for the Local Marketing District, Visit Estes Park, and it passed unanimously. 2. RESOLUTION #05-15 SUPPORT FOR THE FALL RIVER PLAN FOR RESILIENCY (MASTER) PLAN. Director Chilcott presented a request for a resolution of support for the Fall River Resiliency Plan. It was moved and seconded (Norris/Holcomb) to approve Resolution #05-15, and it passed unanimously. 3. CDBG-DR — ROUND 2 PLANNING GRANT APPLICATION: FALL RIVER, BIG THOMPSON AND BLACK CANYON HYDROLOGY AND HYDRAULICS STUDIES (ESTES VALLEY). Chief Building Official Birchfield described the benefit of completing the Hydrology and Hydraulics Studies as eliminating the subjectivity in decision making to the largest extent possible. Planner Kurtz stated the study would be helpful to the Public Works Department in making financially responsible decisions regarding several upcoming infrastructure projects, as a planning tool for the Board, and with the development of new flood insurance maps. It was moved and seconded (Nelson/Ericson) to authorize staff to submit a grant application for CDBG-DR Round 2 funding for Fall River, Big Thompson and Black Canyon Hydrology and Hydraulics Studies, and it passed unanimously. 4. CDBG-DR — ROUND 2 PLANNING GRANT APPLICATION: DOWNTOWN ESTES PARK NEIGHBORHOOD PLAN. Planner Shirk provided an overview of outreach to obtain feedback from the public regarding the potential boundary expansion and development of a Downtown Neighborhood Plan and stated the Planning Commission gave a consensus to move forward. Shirk requested approval to submit the grant application on January 30, 2015. It was moved and seconded (Phipps/Norris) to authorize staff to submit a grant application for CDBG-DR Round 2 funding for a Downtown Estes Park Neighborhood Plan, and it passed unanimously. Board of Trustees — January 27, 2015 — Page 4 5. CDBG-DR — ROUND 2 PLANNING GRANT APPLICATION: ESTES VALLEY CHANNEL MIGRATION HAZARD MAPPING AND RISK MITIGATION PLANNING PROJECT GRANT. Director Chilcott provided an overview of the Channel Migration Hazard Mapping and Risk Mitigation Planning project and requested approval to move forward with the grant application. The mapping is necessary to identify the risks to be able to make informed decisions. The grant would be written to focus on incentives and best management practices rather than create new regulations. Chilcott stated this could help reduce flood insurance costs based on participation in FEMA's Community Rating System in which communities get points for all the preventative measures taken to reduce risks. Flood insurance rates will rise, but participation in the Community Rating System would help rates to not rise as drastically. Tony Schetzle, local resident, inquired about the relationship between the hydrology and hydraulics study and the hazard mapping and risk mitigation study. Manager Birchfield responded by stating the hydrology and hydraulics study must be completed prior to the hazard mapping and mitigation planning and added that flood insurance rates are based on pre -flood maps until new maps are approved by FEMA. Mayor Pro Tem Koenig expressed concerns regarding the unintended effects on citizens. Birchfield stated staffs goal is not to create any new official maps for FEMA until necessary, but only to accurately identify the hazards. It was moved and seconded (Nelson/Norris) to authorize staff to submit a grant application for CDBG-DR Round 2 funding for an Estes Valley Channel Migration Hazard Mapping and Risk Mitigation Planning Project, and the motion passed with Mayor Pro Tem Koenig voting no. 6. PRIDE AWARD — HIGH SCHOOL SCHOLARSHIP. Trustee Phipps and Nelson requested to increase the amount of the High School Scholarship award to $3500 while keeping the application criteria the same. It was moved and seconded (Koenig/Holcomb) to approve the Pride Award Scholarship recommendation, and it passed unanimously. 7. ESTES VALLEY BOARD OF ADJUSTMENT INTERVIEW TEAM APPOINTMENT. Administrator Lancaster requested two volunteers from the Board for the interview team of the Estes Valley Board of Adjustment. Trustees Norris and Holcomb volunteered. It was moved and seconded (Phipps/Koenig) to approve the appointment of Trustees Norris and Holcomb to the Estes Valley Board of Adjustment interview panel, and it passed unanimously. 8. ESTES VALLEY PLANNING COMMISSION INTERVIEW TEAM APPOINTMENT. Administrator Lancaster requested two volunteers from the Board for the interview team of the Estes Valley Planning Commission. Trustees Phipps and Mayor Pro Tem Koenig volunteered. It was moved and seconded (Norris/Ericson) to approve the appointment of Trustee Phipps and Mayor Pro Tem Koenig to the Estes Valley Planning Commission interview panel, and it passed unanimously. 4. REPORTS AND DISCUSSION ITEMS: 1. ESTES PARK TRANSIT HUB PARKING STRUCTURE UPDATE & RECOMMENDATION FROM THE TRANSPORTATION ADVISORY BOARD. Director Muhonen provided an update on the progress of the Transit Hub Parking Structure and four potential options of placement of the structure. Chair Campbell stated the Transportation Advisory Board prefers North Site Option 2 of extending the driveway to Steamer Drive and to install intersection control. Director Muhonen asked for direction from the Board on how to move forward with the approach to the project. After further discussion, the Board consensus was to scale the project back while meeting the minimum requirements of the grant and continue working on an overall parking master plan which may include a structure on the south lot of the Visitor Center. Board of Trustees — January 27, 2015 — Page 5 Whereupon Mayor Pinkham adjourned the meting a Barbara o "Lim hiatis, Recording Secretary