HomeMy WebLinkAboutMINUTES Town Board 2015-04-14Town of Estes Park, Larimer County, Colorado, April 14, 2015
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 14th day of April 2015.
Present:
Also Present:
William C. Pinkham, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees John Ericson
Bob Holcomb
Ward Nelson
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Greg White, Town Attorney
Barbara Jo Limmiatis, Recording Secretary
Absent: None
Mayor Pinkham called the meeting to order at 6:15 p.m.
REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (Koenig/Ericson) to enter executive session for
discussion of a personnel matter — Section 24-6-402(4)(f), C.R.S. and not
involving: any specific employees who have requested discussion of the matter
in open session; any member of the Town Board (or body); the appointment of
any person to fill an office of the Town Board (or body); or personnel policies that
do not require discussion of matters personal to particular employees — Town
Administrator Annual Review, and it passed unanimously.
The Board entered executive session at 6:18 p.m. and adjourned back to regular
session at 6:55 p.m. Mayor Pinkham recessed the meeting for a five minute break.
Upon return from break, all desiring to do so, recited the Pledge of Allegiance.
RESOLUTION OF RESPECT HONORING JEAN WEAVER.
Mayor Pinkham presented a Resolution of Respect to Jean Weaver honoring her years
of service to the community.
PROCLAMATIONS.
Mayor Pinkham proclaimed May 2"d as 27th Annual Duck Race Day, May as Estes
Cares About Bears Month, and Parkinson's Awareness Month.
PUBLIC COMMENTS.
Marlene Hayek, Town Resident, expressed concern that all parties were not given the
same consideration at a recent Town Board meeting. Ms. Hayek stated that a
developer was allowed to speak beyond the three minute time limit, however, citizens
were not.
Charley Dickey, Town Resident, remarked on how great it is to live in Estes Park.
Amy Hamrick, Town Resident, invited the Trustees and public to attend a joint
presentation between the Downtown Business Partners and the Town regarding flood
plain issues on April 28, 2015, from 8:30 a.m. until 10:30 a.m. in the Board Room.
Jean McGuire, Town Resident, invited the Trustees and public to attend two meetings
presented by the League of Women Voters. One would be April 22, 2015, in the
Hondius Room regarding a study completed on voting rights within the Estes Valley.
Board of Trustees — April 14, 2015 — Page 2
The other would be a panel discussion on Human Trafficking April 28, 2015, in the
Board Room.
TRUSTEE COMMENTS.
Trustee Norris stated the Local Marketing District would be seeking appointments for a
Town position on its Board.
Trustee Holcomb stated the Parks Advisory Board would be meeting on April 17, 2015
in Town Hall Room 202 at 1:00 p.m.
Mayor Pro Tem Koenig reported the Sister Cities Committee met last week to finalize
plans to visit Monte Verde, Costa Rica and the Rooftop Rodeo would be organizing for
the summer season and seeking volunteers.
Trustee Ericson stated the Transportation Advisory Board would meet April 10, 2015 in
Town Hall Room 202 at noon. He encouraged continued citizen participation in
governmental decisions and processes and discussed public health, safety,
environment and outstanding community services as parts of the strategic planning
process.
Mayor Pinkham stated he has been on the Colorado Independent Ethics Commission
for the past four years and his term would expire in June. He encouraged anyone
interested in serving on the Commission to contact the Colorado Municipal League or
the Larimer County.
TOWN ADMINISTRATOR REPORT.
• Policy Governance Report Policy 3.3 & 3.7 — Administrator Lancaster reported
compliance for all areas except for the business continuity plan which continues to
be developed by staff under the Emergency Response Plan.
• NEPA Analysis & Background Information for Town Board Meeting on April 15, 2015
— Administrator Lancaster clarified the topic of discussion for the upcoming Town
Board meeting stating the purpose would be to determine whether or not to continue
the NEPA process.
STATE OF THE TOWN. Mayor Pinkham provided a summary of the year that focused
on the resiliency of the community since the 2013 Flood. While a lot of work remains to
be completed, progress was made in 2014. Highlights included:
• Sales tax collection increased in 2014.
• Construction was completed on the Estes Park Events Complex.
• The Town would continue to work towards a year round economy as many ski towns
are increasing their summer season attractions.
• The Town has to decide whether or not to continue with the LOOP process.
• The Visitor Center parking garage would be placed on the south lot and include
restroom upgrades to the Visitor Center.
• A main goal for the Town in the coming years would be to stabilize our population
demographics.
• Estes Park remains a very difficult place for young people and families to live with a
shortage of childcare and affordable housing.
• The next three years would be full of celebration with the centennials of Rocky
Mountain National Park, the National Park Service and the Town of Estes Park.
1. CONSENT AGENDA:
1. Town Board Minutes dated March 24, 2015 and Town Board Study Session
Minutes dated March 18, 2015 and March 24, 2015.
2. Bills.
Board ofTrustees — April 14.2U15—Page 3
3. Committee Minutes:
A. Community Developmont/CnmmunitySemioeo Committee March 26.
2015 Cancelled.
4. Estes Valley Board of Adjustment Minutes dated March 3. 2015
(acknowledgement only).
5. Resolution #10'15Surprise Sidewalk Sale May 2&3.2O15.
6. Upper Thompson Sanitation District Agreement for Fish Creek Lift Station.
7. Resolution #11'15for Signatory Authority for Grants.
8. Department of Local Affairs Energy/Mineral Impact Assistance Funds Grant
Application for OuantumReplacement nnProspect Mountain.
Trustee Phipps requested Items & 7 be removed from the Consent agenda for brief
discussion. It was moved and seconded (Koenig/Holcomb) to approve Consent
Agenda Items 1'5and B.and itpassed unanimously.
Director Bengston stated |ham 6 in a request for an amendment to the Intergovernmental
Agreement between the Upper Thompson Sanitation District (UTSO)and the Town Vo
extend a water main from Brodie Avenue to the Fish Creek Lift Station which would
allow for the long term plan of looping the water through [Wa|| Road and improve the
efficacy of operations for UTSD. |naioud of exchange of funds for the pnojoot, there
would be an exchange nflabor and equipment for water taps at Marys Lake Water
Treatment Plant. It was moved and seconded (Norris/Phipps) to approve the
revision to the Intergovernmental Agreement with Upper Thompson Sanitation
District, and itpassed unanimously.
Tmaheo Phipps stated he was asked by staff if the Board would like to know each time
u major grant application was applied for and he did not know the answer; therefore he
removed Item 7 from the Consent Agenda. Director McFarland stated previously the
Mayor was the signing authority for grants. Currently there any over 20 grants in
process and it would be more expedient for staff ifthe Town Administrator or Director
McFarland could have signatory authority. Any significant grants that require a cost
nhare, are cnntnovernia|, or are u large dollar amount would still be presented to the
Board, but staff would like to have the ability to efficiently obtain the required signatures
on documents to meet the granting orgunizadon'o deadlines. It was moved and
seconded (Koenig/Ericson) to approve Resolution #11-15 for Signatory Authority of
Grants, and itpassed unanimously.
2. LIQUOR ITEMS:
1. TRANSFER OFOWNERSHIP — FROM ESTEGVALLEY RECREATION AND
PARK DISTRICT (EVRP0) ET AL OBA THE HANGAR RESTAURANT TO
El/RPD ET AL 0BA THE HANGAR RESTAURANT LICENSE, 1480 GOLF
COURSE RQAD, HOTEL AND RESTAURANT LIQUOR LICENSE. Town
Clerk Williamson presented the transfer of ownership of the existing liquor
license of the Eohse Valley Recreation and Park District at a|. dba The Hangar
Restaurant dun to m change of concessionaire. It was rmmvm6 and seconded
(Koenig/ Phipps) to approve the Transfer Application for m Hotel and
Restaurant with Optional Premises Liquor License filed by Estes Valley
Recreation and Park U|ebriot et al, dbm Hagar Restaurant at Estes Pork
Golf Course, and itpassed unanimously.
Board ofTrustees —Apr|14`2V15—Page4
3' ACTION ITEMS:
1. ORDINANCE #0215 VACATING UTILITY EASEMENT ON LOT 1,
TH(3K8PSON'8 PINEWOOD ACRES RESUB0[V|SiON. Planner 0ois|er
requested the vacation of an unused ten -foot wide portion of the utility
easement nothe owners may construct ashed. The subdivision has been built
out since the original platting of the property and the easement is no longer
needed. All relevant utility providers have agreed to the easement vacation.
Attorney White naud Ordinance #02'15 into the record. It was moved and
seconded (Norris/ Koenig) to approve Ordinance #0245, and it puannd
unanimously.
2. TOWN BOARD POLICY 106—PUBLIC FORUMS AND MEETINGS.
Administrator Lancaster stated Policy 100 was created to allow staff to hold
public meetings or forums on public policy issues only under the direction of
the Board. it was moved and seconded (Phippe8Ho|nnmb)tmadopt Policy
10Oregarding public forums and meetings, and bpassed unanimously.
3. TOWN BOARD POLICY GOVERNANCE AMENDMENTS T8SECTION 1.4.
1.6 AND 1.7 AND AMENDMENTS TO POLICY 101. Administrator Lancaster
described the changes made to Sections 1.4, 1.6 and 1.7 of Policy Governance
and to Policy 101. The Trustees may only serve as liaisons to committees
appointed by the Town and represent the Board when given authority. |t,wmn
moved and seconded (Norha/Phipps)toadopt Policy Governance Policies
1.4'1.0.1.7 and Town Policy 1B1asamended, and itpassed unanimously.
4. PARK ENTRANCE MUTUAL PIPELINE AND WATER COMPANY
MEMORANDUM OF UNDERSTANDING. The K4mynrrnousod himself. Director
BorQston presented the Memorandum of Understanding with Park Entrance
Mutual Pipeline and Water Company (PEMPVVCo) to create a special
improvement district to allow access to grant funding and low interest loans for
infrastructure improvements to maintain high -quality, reliable water services. All
project funding obligations would be covered by PEMPVVCo and its owners. It
was moved and seconded (Ho|uomb/Nnrris)to approve the Town of Estes
Park entering into mjoint venture with Park Entrance Mutual Pipeline and
Water Company and executing the Memorandum of Understanding with
PEK8PVVCo.and itpassed unanimously.
5. REQUEST FOR FUNDING BY THE ESTES VALLEY RECREATION AND
PARK DISTRICT FOR COMMUNITY CENTER FUN0RAS|0G EFFORTS.
Estes Valley Recreation and Park District Director Ronabaugh and Board
Members Ken CzarnowmNand Ben Greer presented the request for s5O.0000n
help fund one year of capital campaign expenses for the Estes Valley
Community Recreation Center (EVCRC). The funds would be matched by
Estes Valley Recreation and Park District (EVRPD) to hire a professional
Campaign Director and assistant to coordinate fundraising efforts. EVRPO
would like to exhaust every possible financing option prior to enacting a mill
levy tax. After further discussion, it was moved and seconded (Phipps/Koenig)
to approve the appropriation of$S8.00O from the 2015 budget to assist in
funding year one of an EVCRC capital campaign contingent upon EVRP0
matching this $50,000 contribution in year 2015, and it passed with Trustee
Ericson voting no.
4. REQUEST T0ENTER EXECUTIVE SESSION:
It was moved and seconded (Norris/Ericson) to enter executive session for
discussion of specialized details of security arrangements under 24-6'
4O2(4)(d)C'R'S.'anditpaxnedunonimoua|y.
Board ofTrustees — April i4,2015—Page 5
The Board entered executive session a(Q:31 p.m. and adjourned ^- khuregular
session at 10:07 p.m. whereupon MayurPinkhmm
L '
��&� 441^//����
Barbara Jo LimmOtis, Recording Secretary