HomeMy WebLinkAboutMINUTES Town Board 2015-04-28Town of Estes Park, Larimer County, Colorado, April 28, 2015
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 28th day of April 2015.
Present:
Also Present:
William C. Pinkham, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees John Ericson
Bob Holcomb
Ward Nelson
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Randy Williams, Assistant Town Attorney
Jackie Williamson, Town Clerk
Absent: Greg White, Town Attorney
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PROCLAMATION: The Mayor proclaimed the month of May as Emergency
Preparedness month. Mayor Pinkham also proclaimed May 15th as Arbor Day in Estes
Park and May as the month of the tree.
PUBLIC COMMENTS.
Adam Shake & Diane Muno/Rocky Mountain Performing Art Center Trustees provided
an update on the organization and the status of the performing art center. The
organization has rented out a portion of the site to the Barrel, an outdoor tavern, for the
next two years. The capital campaign continues to progress with efforts doubling. A
pre -application hearing with Community Development would be held to review the
development plan requirements for the center.
Anil Singh/Town citizen shared with the community his efforts to help his county of
Nepal after the devastating earthquake. He has begun raising funds to provide survival
kits through a crowd funding platform. He stated the main concern would be for the
long term recovery and the need for professionals to help the country address major
infrastructure issues.
TRUSTEE COMMENTS.
Mayor Pro Tem Koenig stated the Estes Park Western Heritage would hold a special
art event on May 29, 2015 at the Event Center titled Windows to the West, Celebrating
the Fine Art of the West.
Trustee Phipps provided an overview of the April Planning Commission meeting
agenda, including an update on the amendment to the development code for small
animal grooming downtown, comprehensive plan update and several updates on
projects.
Trustee Ericson provided an overview of the April 15, 2015 meeting of the
Transportation Advisory Board, including an update on the shuttle schedule, parking
garage design and BOR permission, update on Dry Gulch reconstruction, and the
development of a master parking plan.
Mayor Pinkham thanked staff for the efforts in preparing for and executing the special
Town Board meeting at the Event Center on April 15, 2015.
Board of Trustees — April 28, 2015 — Page 2
TOWN ADMINISTRATOR REPORT.
Administrator Lancaster introduced the new Assistant Town Administrator Travis
Machalek.
1. CONSENT AGENDA:
1. Town Board Minutes dated April 14, 2015, Town Board Study Session
Minutes dated April 14, 2015 and Special Town Board Minutes dated April
15, 2015.
2. Bills.
3. Committee Minutes:
a. Public Safety, Utilities & Public Works Committee, April 9, 2015.
4. Transportation Advisory Board Minutes dated March 18, 2015
(acknowledgement only).
5. Parks Advisory Board Minutes dated March 19, 2015 (acknowledgement
only).
6. Estes Valley Planning Commission Minutes dated March 17, 2015
(acknowledgement only).
It was moved and seconded (Koenig/Norris) to approve the Consent Agenda, and it
passed unanimously.
2. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or
staff for Town Board Final Action.
1. ACTION ITEM:
A. AMENDED DEVELOPMENT AGREEMENT — Lot 7, Marys Lake
Subdivision Replat, TBD Kiowa Court; Greg Coffman/Applicant. Planner
Shirk. Item continued to the May 26, 2015 Town Board meeting at staffs
request.
B. AMENDED PLAT, DEVELOPMENT AGREEMENT & REZONING
REQUEST. Amended Plat, Development Agreement and Rezoning have
been continued to the May 26, 2015 Town Board meeting at staffs
request.
• AMENDED PLAT & DEVELOPMENT AGREEMENT Portion of Lot 25,
Block 10, Town of Estes Park, & portion of Lot 8A of the Amended Plat
of a portion of Lots 7, 8, 24, & 25, Block 10, 2nd Amended Plat, Town
of Estes Park; 175 Spruce Drive and the adjacent undeveloped land;
Silver Moon, LLC/Owner. Planner Shirk.
• ORDINANCE #03-15 Rezone from RM-Multi-Family Residential to CD -
Commercial Downtown, Silver Moon, LLC/Owner. Planner Shirk
C. ORDINANCE #04-15, Rezoning from E-Estate to R-2 Two -Family
Residential, Lot 4, Twin View Resubdivision, 1650 Avalon Drive, Cindy
Younglund-Liddell & Robert Liddell/Applicant. Planner Shirk. Item
continued to May 12, 2015, Town Board meeting at applicant's request.
2. REPORT ITEMS:
A. ESTES VALLEY DEVELOPMENT CODE AMENDMENT, Section 4.4.B,
Table 4-4: Permitted Uses, Non -Residential Zoning District. Amendment
Board ofTrustees — April 28,2015—Page 3
toallow small-scale pet grooming inthe CD -Commercial Downtown zone
district monn accessory use ho pet -related retail establishments. Planner
K\ein|erprovidod an update on the proposed amendments to the Estes
Valley Development Code addressing pet -grooming in the Commercial
Downtown zoning district asanaccessory use only, limited to2animals at
one time and no overnight boarding. The changes hothe code would be
brought forward for the Board's consideration at the May 12. 2015
meeting.
3. ACTION ITEMS:
1. ORDINANCE #05-15— PUBLIC HEARING —3U15'201DWATER RATE
INCREASE. [UreotorBargoten stated the public water utility ina cost -based
entity that n*|iee solely on user fees to maintain operations and upgrade the
utility to meet ever-increasing federal nnmp|ionoo standards. Periodically the
utility performs m rate study to determine what rates are needed to provide
water to the customers and meet the federal standards. Ci| Pierna/HUR
consultant provided apresentation onthe rate study that was presented at the
March 24, 2015Tovvn Board meeting outlining the proposed rate increases of
9.9%/2015. 9.996/2018. 0.9%/2017and 8%/2018. DirectnrBe»gston stated the
new rates would allow the Water department to begin the replacement of over
3Omiles ofoutdated water lines. The current water revenues are not adequate
to meet the bonding needs for bond payments. The capital improvement plan
would be coordinated with Public Works to ensure street repairs are conducted
after water line improvements.
Lindsay Lamson/261Baker thanked the Board for addressing the issue and
upgrading the water system to ensure the Town maintains quality water for the
citizens and guests. He suggested the ro0a increases were not enough and
would encourage the Board to adopt 0mad $5 capital oha»ge, a dedicated
revenue sounoe, to fund bond payments and nomp|aby the replacement ofthe
water lines sooner.
Tmnhae Norris and Holcomb expressed the opinion the approved rate
increases are o step in the right direction in order to achieve and maintain
reliable supply of safe drinking water for residents. The pipe replacement
schedule needs to be accelerated and perhaps additional treatment facilities
may need to be constructed. Toachieve these strategic infrastructure goals
additional rate increases are likely to be required in the future.
Assistant Attorney Williams read the Ordinance. kwas moved and seconded
(Nonio/Eh000n)tuapprove Ordinance #U5- 5.andkpannedunonimuusly.
2. FISH CREEK CVKCBGRANT TRANSFER TOESTE8VALLEY WATERSHED
COALITION. Director ChUoott stated the Town received notice from the
Colorado Water Conservation Boon] (CVVCB)on July 25. 2014that the Town
had received funding for the Fish Creek Restoration Project from Brook Drive
to County Club Drive in the amount of$2O0.00O through Senate Bill 14'170.
The Town has been in discussions with the Estes Valley Watershed Coalition
to transfer the funds tnthe Coalition to manage pnojecto, thereby freeing up
Town staff Vowork onother projects. The CVVC8has facilitated such transfers
in the past and would be in favor of transferring the funds. A letter requesting
the transfer must be signed by both the Town and the Coalition in order to
transfer the funds.
Frank Theis/Town citizen and Estes Valley Watershed Coalition President
stated the Coalition agrees to the transfer as it would eliminate the burden of
staff administering the funds.
It was moved and seconded (Koonig0Hn|oomb)to approve the transfer of
Board of Trustees — April 28, 2015 — Page 4
Project from Brook Drive to Country Club to the Estes Valley Watershed
Coalition form the Town of Estes Park and to send a letter to the Colorado
Water Conservation Board mortifying them of this transfer approval, and it
passed unanimously.
3. FALL RIVER TRAIL EXTENSION — APPROVAL OF DESIGN CONSULTANT
CONTRACT. Director Muhonen stated the Town was awarded a Paul
Sarbanes grant to provide funding for both a NEPA Categorical Exclusion and
Engineering Design Services for the extension of the Fall River Trail. The grant
provides funding to create bid documents to be used for construction of the Fall
River Trail from its current end point at Sleepy Hollow Court/Fall River Road
intersection west to the Fall River Visitor Center, approximately 2.5 miles. The
September 2013 flood lowered the priority for this project, however, the grant
requires the Town spend and grant reimbursements requested by June 2015.
Engineer Ash stated the Town completed an RFP process and received three
responses from Loris and Associates, Felsburg, Holt and Ullevig, and Otak. All
three bids were reviewed using federal guidelines to select the most qualified
firm. The highest ranked firm, Loris and Associates, demonstrated a thorough
knowledge of the NEPA process, identified design challenges in the project
area and offered a detailed conceptual approach to mitigate these challenges.
A total project cost of not to exceed $334,635 was negotiated with the firm,
meeting the grant funding of $337,000. After further discussion, it was moved
and seconded (Koenig/Norris) to approve a professional services contract
for the Fall River Trail Extension NEPA Categorical Exclusion
Development and Consulting Engineering Services to Loris and
Associates, and it passed unanimously.
Whereupon Mayor Pinkham adjourned the m
C. Pinkham, Mayor
:- G
J 'kie Williamson, Town Clerk