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HomeMy WebLinkAboutMINUTES Town Board 2015-04-28Town of Estes Park, Larimer County, Colorado, April 28, 2015 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day of April 2015. Present: Also Present: William C. Pinkham, Mayor Wendy Koenig, Mayor Pro Tem Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Randy Williams, Assistant Town Attorney Jackie Williamson, Town Clerk Absent: Greg White, Town Attorney Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PROCLAMATION: The Mayor proclaimed the month of May as Emergency Preparedness month. Mayor Pinkham also proclaimed May 15th as Arbor Day in Estes Park and May as the month of the tree. PUBLIC COMMENTS. Adam Shake & Diane Muno/Rocky Mountain Performing Art Center Trustees provided an update on the organization and the status of the performing art center. The organization has rented out a portion of the site to the Barrel, an outdoor tavern, for the next two years. The capital campaign continues to progress with efforts doubling. A pre -application hearing with Community Development would be held to review the development plan requirements for the center. Anil Singh/Town citizen shared with the community his efforts to help his county of Nepal after the devastating earthquake. He has begun raising funds to provide survival kits through a crowd funding platform. He stated the main concern would be for the long term recovery and the need for professionals to help the country address major infrastructure issues. TRUSTEE COMMENTS. Mayor Pro Tem Koenig stated the Estes Park Western Heritage would hold a special art event on May 29, 2015 at the Event Center titled Windows to the West, Celebrating the Fine Art of the West. Trustee Phipps provided an overview of the April Planning Commission meeting agenda, including an update on the amendment to the development code for small animal grooming downtown, comprehensive plan update and several updates on projects. Trustee Ericson provided an overview of the April 15, 2015 meeting of the Transportation Advisory Board, including an update on the shuttle schedule, parking garage design and BOR permission, update on Dry Gulch reconstruction, and the development of a master parking plan. Mayor Pinkham thanked staff for the efforts in preparing for and executing the special Town Board meeting at the Event Center on April 15, 2015. Board of Trustees — April 28, 2015 — Page 2 TOWN ADMINISTRATOR REPORT. Administrator Lancaster introduced the new Assistant Town Administrator Travis Machalek. 1. CONSENT AGENDA: 1. Town Board Minutes dated April 14, 2015, Town Board Study Session Minutes dated April 14, 2015 and Special Town Board Minutes dated April 15, 2015. 2. Bills. 3. Committee Minutes: a. Public Safety, Utilities & Public Works Committee, April 9, 2015. 4. Transportation Advisory Board Minutes dated March 18, 2015 (acknowledgement only). 5. Parks Advisory Board Minutes dated March 19, 2015 (acknowledgement only). 6. Estes Valley Planning Commission Minutes dated March 17, 2015 (acknowledgement only). It was moved and seconded (Koenig/Norris) to approve the Consent Agenda, and it passed unanimously. 2. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEM: A. AMENDED DEVELOPMENT AGREEMENT — Lot 7, Marys Lake Subdivision Replat, TBD Kiowa Court; Greg Coffman/Applicant. Planner Shirk. Item continued to the May 26, 2015 Town Board meeting at staffs request. B. AMENDED PLAT, DEVELOPMENT AGREEMENT & REZONING REQUEST. Amended Plat, Development Agreement and Rezoning have been continued to the May 26, 2015 Town Board meeting at staffs request. • AMENDED PLAT & DEVELOPMENT AGREEMENT Portion of Lot 25, Block 10, Town of Estes Park, & portion of Lot 8A of the Amended Plat of a portion of Lots 7, 8, 24, & 25, Block 10, 2nd Amended Plat, Town of Estes Park; 175 Spruce Drive and the adjacent undeveloped land; Silver Moon, LLC/Owner. Planner Shirk. • ORDINANCE #03-15 Rezone from RM-Multi-Family Residential to CD - Commercial Downtown, Silver Moon, LLC/Owner. Planner Shirk C. ORDINANCE #04-15, Rezoning from E-Estate to R-2 Two -Family Residential, Lot 4, Twin View Resubdivision, 1650 Avalon Drive, Cindy Younglund-Liddell & Robert Liddell/Applicant. Planner Shirk. Item continued to May 12, 2015, Town Board meeting at applicant's request. 2. REPORT ITEMS: A. ESTES VALLEY DEVELOPMENT CODE AMENDMENT, Section 4.4.B, Table 4-4: Permitted Uses, Non -Residential Zoning District. Amendment Board ofTrustees — April 28,2015—Page 3 toallow small-scale pet grooming inthe CD -Commercial Downtown zone district monn accessory use ho pet -related retail establishments. Planner K\ein|erprovidod an update on the proposed amendments to the Estes Valley Development Code addressing pet -grooming in the Commercial Downtown zoning district asanaccessory use only, limited to2animals at one time and no overnight boarding. The changes hothe code would be brought forward for the Board's consideration at the May 12. 2015 meeting. 3. ACTION ITEMS: 1. ORDINANCE #05-15— PUBLIC HEARING —3U15'201DWATER RATE INCREASE. [UreotorBargoten stated the public water utility ina cost -based entity that n*|iee solely on user fees to maintain operations and upgrade the utility to meet ever-increasing federal nnmp|ionoo standards. Periodically the utility performs m rate study to determine what rates are needed to provide water to the customers and meet the federal standards. Ci| Pierna/HUR consultant provided apresentation onthe rate study that was presented at the March 24, 2015Tovvn Board meeting outlining the proposed rate increases of 9.9%/2015. 9.996/2018. 0.9%/2017and 8%/2018. DirectnrBe»gston stated the new rates would allow the Water department to begin the replacement of over 3Omiles ofoutdated water lines. The current water revenues are not adequate to meet the bonding needs for bond payments. The capital improvement plan would be coordinated with Public Works to ensure street repairs are conducted after water line improvements. Lindsay Lamson/261Baker thanked the Board for addressing the issue and upgrading the water system to ensure the Town maintains quality water for the citizens and guests. He suggested the ro0a increases were not enough and would encourage the Board to adopt 0mad $5 capital oha»ge, a dedicated revenue sounoe, to fund bond payments and nomp|aby the replacement ofthe water lines sooner. Tmnhae Norris and Holcomb expressed the opinion the approved rate increases are o step in the right direction in order to achieve and maintain reliable supply of safe drinking water for residents. The pipe replacement schedule needs to be accelerated and perhaps additional treatment facilities may need to be constructed. Toachieve these strategic infrastructure goals additional rate increases are likely to be required in the future. Assistant Attorney Williams read the Ordinance. kwas moved and seconded (Nonio/Eh000n)tuapprove Ordinance #U5- 5.andkpannedunonimuusly. 2. FISH CREEK CVKCBGRANT TRANSFER TOESTE8VALLEY WATERSHED COALITION. Director ChUoott stated the Town received notice from the Colorado Water Conservation Boon] (CVVCB)on July 25. 2014that the Town had received funding for the Fish Creek Restoration Project from Brook Drive to County Club Drive in the amount of$2O0.00O through Senate Bill 14'170. The Town has been in discussions with the Estes Valley Watershed Coalition to transfer the funds tnthe Coalition to manage pnojecto, thereby freeing up Town staff Vowork onother projects. The CVVC8has facilitated such transfers in the past and would be in favor of transferring the funds. A letter requesting the transfer must be signed by both the Town and the Coalition in order to transfer the funds. Frank Theis/Town citizen and Estes Valley Watershed Coalition President stated the Coalition agrees to the transfer as it would eliminate the burden of staff administering the funds. It was moved and seconded (Koonig0Hn|oomb)to approve the transfer of Board of Trustees — April 28, 2015 — Page 4 Project from Brook Drive to Country Club to the Estes Valley Watershed Coalition form the Town of Estes Park and to send a letter to the Colorado Water Conservation Board mortifying them of this transfer approval, and it passed unanimously. 3. FALL RIVER TRAIL EXTENSION — APPROVAL OF DESIGN CONSULTANT CONTRACT. Director Muhonen stated the Town was awarded a Paul Sarbanes grant to provide funding for both a NEPA Categorical Exclusion and Engineering Design Services for the extension of the Fall River Trail. The grant provides funding to create bid documents to be used for construction of the Fall River Trail from its current end point at Sleepy Hollow Court/Fall River Road intersection west to the Fall River Visitor Center, approximately 2.5 miles. The September 2013 flood lowered the priority for this project, however, the grant requires the Town spend and grant reimbursements requested by June 2015. Engineer Ash stated the Town completed an RFP process and received three responses from Loris and Associates, Felsburg, Holt and Ullevig, and Otak. All three bids were reviewed using federal guidelines to select the most qualified firm. The highest ranked firm, Loris and Associates, demonstrated a thorough knowledge of the NEPA process, identified design challenges in the project area and offered a detailed conceptual approach to mitigate these challenges. A total project cost of not to exceed $334,635 was negotiated with the firm, meeting the grant funding of $337,000. After further discussion, it was moved and seconded (Koenig/Norris) to approve a professional services contract for the Fall River Trail Extension NEPA Categorical Exclusion Development and Consulting Engineering Services to Loris and Associates, and it passed unanimously. Whereupon Mayor Pinkham adjourned the m C. Pinkham, Mayor :- G J 'kie Williamson, Town Clerk