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Home My WebLink AboutMINUTES Town Board 2015-06-09Town of Estes Park, Larimer County, Colorado, June 9, 2015 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 9th day of June 2015. Present: Also Present: William C. Pinkham, Mayor Wendy Koenig, Mayor Pro Tem Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PROCLAMATION: Mayor Pinkham presented the Bike Coalition with a proclamation for the Bike to Work, Bike to Play Activities taking place June 17-30, 2015. All are encouraged to join in the activities, including Bike to Work day on June 24, 2015. PUBLIC COMMENTS. Fran Grooters/County citizen provided an overview of a new program, Across the Divide GeoTour, in which 50 geocaching sites have been established around Estes Park, Rocky Mountain National Park and Grand Lake. She invited the Board members to attend a session on geocaching to learn more about the activity and how to participate. Mayor Pinkham was presented with a trackable geocaching coin. Charley Dickey/Town citizen provided the Board with an overview of the results from a recent downtown parking survey conducted by the Downtown Parking Task Force, consisting of four local business owners, to solicit public input. The results of the survey outlined the need for additional downtown parking in the form of a parking structure located at the Post Office parking lot and a shuttle system. Additional options to increase parking also received favorable responses, including an employee shuttle and paid parking for premium locations. TRUSTEE COMMENTS. Trustee Ericson stated the recent parking survey was completed in conjunction with the Transportation Advisory Board (TAB). TAB continues to work on a parking master plan for the town. The Board would hold a strategic planning meeting on June 25, 2015 at the conference center at noon. He encouraged citizens to participate in local government by applying for positions on Town committees. He thanked staff for supporting the Bike to Work activities. Trustee Phipps stated the Estes Valley Planning Commission would hold its regularly scheduled meeting on June 16, 2015. Trustee Holcomb thanked the employees for participating in the Brats and Barbie event in which $1,000 was raised of the Kid's Cafe. The Parks Advisory Board meeting has been moved to the third Friday of the month and would hold its next meeting on June 19, 2015 at 11:00 a.m. Board of Trustees — June 9, 2015 — Page 2 Trustee Norris stated the Public Safety, Utilities, and Public Works Committee would meet on June 11, 2015 at 8:00 a.m. TOWN ADMINISTRATOR REPORT. Colorado Municipal League offers an elected officials leadership training program. Trustee Ericson has reached the Leadership level with 60 credits in the program. 1. CONSENT AGENDA: 1. Town Board Minutes dated May 26, 2015 and Town Board Study Session Minutes dated May 26, 2015. 2. Bills. 3. Committee Minutes: a. Community Development & Community Services Committee, May 28, 2015 cancelled. 4. Estes Park Board of Appeals Minutes dated May 7, 2015 (acknowledgement only). 5. Estes Valley Board of Adjustment Minutes dated April 7, 2015 (acknowledgement only). 6. Audit Committee Minutes dated May 21, 2015 (acknowledgement only). It was moved and seconded (Koenig/Phipps) to approve the Consent Agenda Items, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS: 1. RMNP UPDATE. Superintendent Baker provided an update on Park activities, including the late opening of Trail Ridge Road due to significant weather in late May; flood repairs to trails and Old Fall River Road; additional repairs to Old Fall River Road experienced this spring due to weather conditions; fee increases have been approved and would be implemented October 2015; continue to work with Bear Task Force to address bear issues; and environmental impact study development continues for the multi -use trail. Kyle Patterson/RMNP Information Officer stated visitation surpassed 3.4 million in 2014 and as of April 2015 visitation is up 24% year to date. National Park centennial year celebrations tend to increase Park visitation by 10%. The Park continues to work on managing traffic and visitor expectations with the increase visitation. The economic benefits of the National Parks to the State of Colorado are approximately $217 million, support 3,382 jobs, and have an accumulative benefit of over $329 million. Centennial activities continue with a full list of activities available on the Park's website. She stated the rededication of the Park would be held on September 3rd and 4th LIQUOR ITEMS. 1. TRANSFER OF OWNERSHIP — FROM DEER RIDGE, INC. DBA THE OTHER SIDE RESTAURANT TO TWO 16, INC. DBA THE OTHER SIDE OF ESTES, 900 MORAINE AVENUE, HOTEL & RESTAURANT LIQUOR LICENSE. Town Clerk Williamson presented the application to transfer the current Hotel and Restaurant liquor license. All required paperwork and fees were submitted and a temporary was issued on May 21, 2015. TIPS training to be completed. It was moved and seconded (Holcomb/Ericson) to approve the transfer from Deer Ridge, Inc., dba The Other Side Restaurant to Two 16, Inc., dba The Board of Trustees — June 9, 2015 — Page 3 Other Side of Estes, 900 Moraine Avenue, Hotel & Restaurant Liquor License, and it passed unanimously. 2. TRANSFER OF OWNERSHIP — FROM THE VIEW, INC., DBA THE VIEW RESTAURANT TO HIGH COUNTRY CUISINE LLC, DBA THE VIEW, 300 RIVERSIDE DRIVE, HOTEL AND RESTAURANT LIQUOR LICENSE. Town Clerk Williamson presented the application to transfer the current Hotel and Restaurant liquor license. All required paperwork and fees were submitted and a temporary was issued on June 1, 2015. TIPS training to be completed. It was moved and seconded (Koenig/Phipps) to approve the transfer from The View, Inc., dba The View Restaurant to High Country Cuisine LLC dba The View, 300 Riverside Drive, Hotel and Restaurant Liquor License, and it passed unanimously. 4. ACTION ITEMS: 1. INVESTMENT POLICY. Finance Officer McFarland presented the Board with a revised policy that would allow the Town to take advantage of investments under the current state statutes, including investing a minority portion of the Town's portfolio in commercial paper and corporate bonds when said investments are of appropriate investment grade. The updated policy also acknowledges and reaffirms the Town's commitment to safety, liquidity and yield when investing public funds. It was moved and seconded (Ericson/Holcomb) to approve the Investment Policy, and it passed unanimously. 2. INSURANCE BROKER CONTRACT. Director Williamson stated the Town currently contracts with Gallagher Benefits Services to provide insurance brokerage services, including medical, dental, vision, and life insurance. The Town entered into an agreement on January 1, 2012 for a five year agreement pending budget appropriations. The agreement outlines each party may terminate the agreement with 30 days written notice. Administrative Services completed an RFP in April to consider other insurance brokerage service in an effort to ensure the Town has a strong strategic partner when considering the benefits offered to the employees. After a thorough review, interviews of the top companies and reference checks staff and the Insurance Committee recommended the Town terminate services with Gallagher Benefit Services and contract with Hays Companies for the remainder of 2015 and an additional five year term renewed annually subject to budget appropriations. It was moved and seconded (Koenig/Ericson) to approve the contract with Hays Companies for employee benefit services at a cost of $29,000 annually for the remainder of 2015 and an additional 5 years, and it passed unanimously. Whereupon Mayor Pinkham adjourned the rryeeting at fr:06 pm. am C. Pinkham, Mayor Jac ie Williamson, Town Clerk