HomeMy WebLinkAboutMINUTES Town Board 2015-10-13Town of Estes Park, Larimer County, Colorado, October 13, 2015
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 13th day of October 2015.
Present:
Also Present:
William C. Pinkham, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees John Ericson
Bob Holcomb
Ward Nelson
Ron Norris
John Phipps
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: Frank Lancaster, Town Administrator
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PRESENTATION:
Keri Kelly/Park Maintenance and Brian Berg/Parks Supervisor attended the America In
Bloom Symposium and Community in Bloom Symposium, an international competition.
The Town competed in the Circle of Champions and received "Outstanding
Achievement in Landscaping". The Town improved its rating from 4 blooms to 5 out of
5 blooms. The Town also received a 5 bloom rating at the international competition and
was a finalist in the landscaping category out of 29 other countries.
PUBLIC COMMENTS.
Elizabeth Fogarty/CEO & President of Visit Estes Park informed the community the
Estes Park Arts District continues to accept applications for Board members.
Charley Dickey/Town citizen encouraged citizens to donate candy for the merchants to
hand out during the annual Halloween trick -or -treating downtown. The fall sidewalk
sale was a successful event. He requested the Town include changes to the event to
allow it to take place through 9:00 p.m. and to allow sandwich boards.
Rebecca Urquhart/Town citizen stated the Town should place a temporary cap on the
number of vacation homes to be licensed in Estes Park.
TRUSTEE COMMENTS.
Trustee Norris recognized Estes Valley Investment in Early Childhood Success (EVICS)
for receiving a grant to train two new bilingual home daycare providers. He thanked
everyone supporting the vote for the Estes Valley Recreation and Park District
Community Center. The Town's new pothole patching truck has filled over 1809
potholes to date. The Town Board would discuss the 2016 Visit Estes Park (Local
Marketing District) Operating Plan at the October 27th Study Session.
Mayor Pro Tem Koenig complimented Keri Kelly/Park Maintenance for her efforts with
the America In Bloom program. Sister Cities would meet on October 14th and all are
invited to attend. The Rooftop Rodeo has been nominated for medium sized rodeo for
2015.
Trustee Phipps stated the Estes Valley Planning Commission October meeting has
been cancelled.
Board of Trustees — October 13, 2015 — Page 2
Trustee Ericson commented the Transportation Advisory Board would meet October
21sf. The Community Development/Community Services meeting would be held on
October 22nd. The next Budget Study Session would be held on October 16tn
Mayor Pinkham stated the nonprofit organization Go NoCo, on behalf of the
governments of Loveland, Windsor and Estes Park and Larimer County and private
partners, has submitted its final Regional Tourism Act application to the Colorado Office
of Economic Development and International Trade. The project would include a 500-
seat auditorium, classrooms, digital audio and film mixing studios, a sound stage, film
discovery center and archive. The Town would know if the project was accepted in
November.
TOWN ADMINISTRATOR REPORT.
Policy 3.3 would be delayed to the October 27, 2015 meeting. Finance Officer
McFarland reminded the Board and the community of the second budget study session
meeting on October 16tn
1. CONSENT AGENDA:
1. Town Board Minutes dated September 22, 2015 and Town Board Study
Session Minutes dated September 22, 2015.
2. Bills.
3. Committee Minutes:
A. Community Development & Community Services Committee,
September 24, 2015.
4. Estes Park Board of Appeals Minutes dated September 3, 2015
(acknowledgement only).
5. Audit Committee Minutes dated September 25, 2015 (acknowledgement
only).
6. Purchase a 2015 Spartan Hi Flow Ultimate Warrior Jetter from Williams
Equipment, LLC for $47,260.
7. 2015 Street Overlay Contract Award to Coleson Excavating Company, Inc.
for $206,448.97.
8. 2015 Pavement Condition Assessment Contract Award to Borstead
Consulting Services LLC for $30,000.
9. Low -Income Energy Assistance Program (LEAP) Metered Fuel Vendor
Agreement.
10. Park R-3 School District School Resource Officer (SRO) Agreement for 2015-
2018 School Years.
11. Estes Park Housing Authority Board Appointments.
It was moved and seconded (Koenig/Holcomb) to approve the Consent Agenda
Items, and it passed unanimously.
2. LIQUOR ITEMS:
1. TRANSFER OF OWNERSHIP — FROM LOCALS GRILL, INC. DBA LOCAL'S
GRILL TO ELK EXPRESS, INC. DBA LOCALS GRILL, 153 E. ELKHORN
AVENUE, HOTEL & RESTAURANT LIQUOR LICENSE. Town Clerk
Williamson presented the application to transfer the current Hotel and
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Restaurant liquor license. All required paperwork and fees were submitted and
a temporary was issued on September 10, 2015. TIPS training has not been
scheduled. It was moved and seconded (Koenig/Ericson) to approve the
transfer from Local's Grill, Inc. dba Local's Grill to Elk Express, Inc. dba
Local's Grill, 153 E. Elkhorn Avenue, Hotel & Restaurant Liquor License,
and it passed unanimously.
3. REPORT AND DISCUSSION ITEMS (Outside Entities):
1. ESTES VALLEY COMMUNITY CENTER BALLOT ISSUE 4C AND 4D. David
Batey provided an overview of the proposed Community Center, programming,
costs, and alternative funding options. The multi -generational facility would
include programming for all ages, including a Senior Center, daycare facilities,
indoor track, gym, library, multi -use facilities, expanded pool facilities, fitness
center, meeting rooms for social, educational and cultural events, and indoor
gardening. Ballot Issues 4C and 4D to build and operate the center would cost
approximately $153.12 per year for a $400,000 residential property and
$509.06 for a commercial property. The Community Center fee schedule
would be consistent with other Colorado communities with no charge to use the
main lobby, library, senior services, reduced fees for lower income families,
and reduced fees for students and seniors. The 1A sales tax funding would
provided approximately $5 million in funding over 10 years and would reduce
the initial bond amount and pay off the bond early saving taxpayers money.
The center would have a number of positive impacts on the community's
health, wellness, quality of life, local economy and property values.
2. PLATTE RIVER RESOURCE MANAGEMENT PLANNING. Jackie Sargent/
Platte River Power Authority (PRPA) General Manager provide the Town Board
with an overview of the organizations resource planning while providing a
balance between competitive price, reliability, environmental responsibility and
safety. PRPA has existing wholesale power generation resources that include
coal, hydropower, gas, and wind. A new solar resource would be on line late
summer 2016 and would generate up to 30MWh or power approximately 8,000
homes at a third of the cost of rooftop solar. The State of Colorado has
developed a statewide implementation plan to meet the new EPA rules for the
Clean Power Plan. The plan would reduce carbon dioxide by approximately
25% to 40% in 2030. The current energy mix contains 75% coal, high in
carbon dioxide emissions; therefore, the PRPA Board has reviewed a number
of options to reduce the use of coal and increase the use of renewable
resources, including solar and wind generation. Wholesale power costs would
increase significantly over the next 20 years to address the Clean Power Plan
from $50/MWh in 2015 to $150/MWh in 2035. PRPA has the lowest wholesale
rate in the area for the past 10 years; however, the cost would rise faster than
others due to the high coal energy profile.
4. ACTION ITEMS:
1. SINGLE AUDIT. Finance Officer McFarland stated the Town completed the
annual Comprehensive Annual Financial Report and submitted the report to
the appropriate authorities. The Town was required to complete a single audit
because the Town expended more than $500,000 in federal grant funds. The
audit was presented by Paul Niedermuller/CliftonLarsenAllen for the Board's
review. It was moved and seconded (Ericson/Nelson) to approve the 2014
Single Audit, and it passed unanimously.
2. DOWNTOWN NEIGHBORHOOD PLAN CONSULTANT SELECTION.
Planner Kleisler requested the Board authorize staff to execute a contract with
Logan Simpson for the preparation of the Estes Park Downtown Plan to be
funded by a $190,000 grant awarded through the Colorado Department of
Local Affairs, State Energy and Mineral Assistance fund. A formal Request for
Proposals was issued in late July and a selection committee was formed to
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review the proposals and provide a recommendation to the Board. The
committee reviewed eight (8) proposals and conducted extensive reference
checks on two finalist.
Paul Brown/selection committee member stated the top two ranked proposals
went through a thorough reference check. Logan Simpson was chosen as it
offers a community based approach and has provided similar services with
other resort communities. The company has partnered with Basis Architect, a
local business.
After further discussion, it was moved and seconded (Nelson/Holcomb) to
authorize the Town to execute a Professional Services Contract with
Logan Simpson for the preparation of the Downtown Plan for the price
not to exceed 190,000, and it passed unanimously.
3. RESOLUTION #16-15 FORMATION OF DOWNTOWN NEIGHBORHOOD
COMMITTEE & BYLAWS. Planner Kleisler presented Resolution #16-15
establishing the Estes Park Downtown Plan Steering Committee. The
committee would provide overall guidance to the planning process for the
Downtown Plan and ensure ample public participation in the development of
the plan. The members of the committee would be residents of the Estes
Valley Development Code boundary. The committee would have 15 members
with 11 appointed by the Town Board and 4 members selected by staff and the
consulting team to ensure all sectors of the community are adequately
represented. It was moved and seconded (Norris/Koenig) to approve
Resolution #16-15, and the Downtown Selection Committee bylaws, and it
passed unanimously.
4. SCOTT PONDS NATURAL AREA DAMS MODIFICATION CONSTRUCTION
CONTRACT AWARD AND CONSTRUCTION MANAGEMENT CONTRACT
AWARD. Engineering Manager Ash commented a Request for Bid was
advertised to construct a jurisdictional dam for the Upper Carriage Hills pond
and construct a non jurisdictional dam for the Lower Carriage Hills pond, which
were damaged during the 2013 flood and maintenance of the dams was
mandated by the State Dam Inspection Office. Two bids were submitted by
Kelley Trucking, Golden, CO and Dietzler Construction, Berthoud, CO and
were within 4% of each other; however, both bids exceed the current funding
available. Town staff and its consultant coordinated the bid evaluation with the
State Engineer's Office and recommend Kelley Trucking as the Scott Ponds
Natural Area Dam construction company. Staff recommends allocating
$780,000 for construction and $70,000 for construction management services.
Construction Management services were included with the original design
consultant bids, but not contracted. The funding available would be adequate
to restore the Upper Carriage Hills pond and regrade the lower dam to safely
convey storm runoff with a completion date of March 31, 2016.
Joel Holtzman/Town citizen thanked staff for their efforts and he would request
the Town approve the contract. He would like the Board to search for
additional funds to complete the repairs of the east dam.
Kent Pridey/Town citizen stated as a neighboring property they have enjoyed
the ponds and found them to add to the quality of life.
Mary Born/County citizen thanked staff for their professionalism. She offered
to help provide labor for items such as weed removal that would not be covered
by the grant.
It was moved and seconded (Koenig/Norris) to approve of a construction
contract for the Scott Ponds Natural Area Dam Modification: Carriage
Hills Dam #1 rehabilitation and Carriage Hills Dam #2 rehabilitation, to
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Kelley Trucking, for a project cost not to exceed $780,000, and it passed
unanimously.
It was moved and seconded (Koenig/Norris) to approve construction
management services contract for the Scott Ponds Natural Area Dam
Modification: Carriage Hills Dam #1 rehabilitation and Carriage Hills Dam
#2 rehabilitation, to Cornerstone Engineering, for a project cost not to
exceed $70,000, and it passed unanimously.
5. HABITAT FOR HUMANITY WATER TAP FEE WAIVER — 821 KUNDTZ
LANE. Mark Wandas/President stated Habitat for Humanity would build its
14th home in Estes Park in the Kundtz Lane. The building permit has been
prepared including $11,308 for a water tap, $1,441.75 for the building permit,
and $937.14 for the plan review fees. He stated the cost of building affordable
housing has increased and in order to make the houses affordable 35 year
mortgages are being written. Habitat requested the Town waive the fees
associated with the building permit to make the homes affordable. It was
moved and seconded (Norris/Phipps) to approve the fee waiver for Habitat
for Humanity's water tap fee, permit fee and plan review fee for the third
home on Kuntz in the amount of $13,687, and it passed unanimously.
6. SPRAY PATCHER AGGREGATE TENT MATERIALS AND INSTALLATION
CONTRACT AWARD. Facilities Manager Landkamer presented a proposal to
install an aggregate tent in the Elm Road yard to protect the aggregate used by
the pothole patcher from snow, cold and soil contamination, allowing it to fill
potholes during warmer winter days. The project was advertised in the local
paper and Town website and received two bids from Cover Solutions Grand
Junction Natural Light Fabric Structures for $63,610 and Accu-Steel Iowa
Accu-Steel for $47,596. The project would require the purchase of concrete
barrier foundations from Colorado Precast at a cost of $10,800 and
miscellaneous items and lighting for $3,600. Staff recommends the low bid
from Accu-Steel for a total project cost of $61,996. It was moved and
seconded (Norris/Holcomb) to approve a contract with Accu-Steel in the
amount of $47,596 for the Aggregate Storage Building and additional
costs for a total cost of $62,000, and it passed unanimously.
7. ORDINANCE #14-15 MORATORIUM ON THE ESTABLISHMENT OF NEW
VACATION HOMES. It was moved and seconded (Koenig/Ericson) to table
Ordinance #14-15 indefinitely, and it passed with Trustee Phipps voting "No".
Whereupon Mayor Pinkham adjourned the meeting at 9:40 p.m.
illiam C. Pinkham, Mayor
J�c ie Williamson, Town Clerk