HomeMy WebLinkAboutMINUTES Town Board 2016-04-26Town of Estes Park, Larimer County, Colorado, April 26, 2016
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 26th day of April 2016.
Present:
Also Present:
William C. Pinkham, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees John Ericson
Bob Holcomb
Ward Nelson
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham called the meeting to order at 7:00 p.m. to consider entering into
Executive Session.
PROCLAMATIONS.
Mayor Pinkham proclaimed the month of May as Emergency Preparedness month.
Mayor Pinkham also proclaimed April 29th as Arbor Day in Estes Park and May as the
month of the tree.
PUBLIC COMMENTS.
Sandy Burns/County citizen thanked Mayor Pinkham for his years of service and for
providing assistance to the County citizen in Little Valley during the 2013 flood.
Paul Fishman/Town citizen thanked outgoing Mayor Pinkham, Trustees Ericson and
Trustee Phipps for their service to the community.
Michelle Hiland/Town citizen read a prepared statement by Arthur MessalNista Ridge
HOA president regarding the closure of the emergency access road used by the public
due to the Dry Gulch Road project. The request was to reopen the access for the
residents of the area and to remove congestion from the densely populated Grey Hawk
Court neighborhood.
Elizabeth Fogarty/President and CEO Visit Estes Park thanked the outgoing members
of the Board, stating VEP appreciated their time and dedication to the community.
TRUSTEE COMMENTS.
Trustee Norris informed the public of the upcoming Bear Aware concert and the Duck
Race the following weekend. He reminded the citizens of the upcoming Corp of
Engineer meeting on May 9th
Trustee Holcomb invited the citizens to the Mountain Festival on April 29th celebrating
Arbor Day and Earth Day.
Mayor Pro Tem Koenig thanked the Hayeks for visiting Monteverde, Costa Rica and
visiting with the officials. She also thanked the Mayor Pinkham and Trustees Ericson
and Phipps for their service.
Board of Trustees — April 26, 2016 — Page 2
Trustee Phipps thanked the Planning Commissioners for their service to the
community. As the liaison to the Commission the past two years, he has grown to
respect the members of the Commission and learned a lot over the past years.
Trustee Nelson reminded the community the Larimer County Open Lands Advisory
Board would meet May 5tn
Trustee Ericson expressed his appreciation to the Transportation Advisory Board for
their significant input to the Town Board on transportation issues.
Mayor Pinkham thanked the members of the Board he had the pleasure to serve with
over the past twelve years including Eric Blackhurst, Mark Elrod, Jerry Miller, Dorla
Eisenlauer, Sue Doylen and Chuck Levine.
TOWN ADMINISTRATOR REPORT.
The Silver Jacket program is a group of national experts on flood proofing. They would
be in Estes Park the week of May 9-13th, and by invitation from the property owner
would provide an assessment to downtown property owners on how to prevent or
mitigate future flood damage. Letters were sent to all businesses and staff has visited
each business to provide information on the program which provides the assessments
at no cost to the property owner.
1. CONSENT AGENDA:
1. Town Board Minutes dated April 12, 2016 and Town Board Study Session
April 12, 2016. Special Town Board Minutes dated March 30, 2016 and April
12, 2016.
2. Bills.
Committee Minutes:
A. None.
4. Transportation Advisory Board Minutes dated March 16, 2016
(acknowledgement only).
5. Parks Advisory Board Minutes dated March 18, 2016 (acknowledgement
only).
6. Estes Valley Planning Commission Minutes dated March 15, 2016
(acknowledgement only).
7. Lease Agreement between the Town of Estes Park and the Estes Valley Fire
Protection District for the use of the Dannels Fire Station and the Estes Park
Fire Training Area.
8. Tolling Agreement between the Town of Estes Park and Stonegate Homes,
LLC and Steve Caldwell.
9. Intent to Annex Resolution #10-16 — Mountain Meadow Addition, Public
Hearing scheduled June 14, 2016.
10. Appointment of Kristin Nordeck Brown as independent hearing officer —
personnel matter.
11. Easement between the Town of Estes Park and Upper Thompson Sanitation
District for a 20' wide sanitary sewer easement, Lot 1, Stone Bridge Estate
Subdivision.
It was moved and seconded (Koenig/Holcomb) to approve the Consent Agenda
Items, and it passed unanimously.
Board of Trustees — April 26, 2016 — Page 3
2. LIQUOR ITEMS:
1. NEW TAVERN LIQUOR LICENSE - LAZY B RANCH AND WRANGLERS,
LLC DBA LAZY B RANCH AND WRANGLERS, 1665 CO HIGHWAY 66.
Town Clerk Williamson reviewed the application that was continued by the
Board on April 12th as the applicant was not present to discuss T.I.P.S. training.
Michelle Oliver/owner's representative stated she had completed the training
online. She would send the remaining staff to the scheduled training in May. It
was moved and seconded (Koenig/Ericson) to approve the new Tavern
liquor license for Lazy B Ranch and Wranglers, LLC dba Lazy B Ranch
and Wranglers, 1665 CO Highway 66, and it passed unanimously.
3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or
staff for Town Board Final Action.
1. ACTION ITEM:
A. MINOR SUBDIVISION PLAT & PRELIMINARY TOWNHOME
SUBDIVISION PLAT, Black Canyon Inn Townhomes, 800 MacGregor
Avenue; Sloan Investments LLC, Owner. Consulting Planner McCool
reviewed the request to approval a Minor Subdivision to separate the
upper vacant land from the developed condominium areas and a
Preliminary Townhome Subdivision Plat applicable to the newly formed
vacant lot to accommodate the construction of townhome units with
associated parking and entry walk -ways. The Planning Commission at
their March 15, 2016 meeting approved an Amended Development Plan
to reduce the density from 19 — 17 units and to construct an overflow
employee lot on the lower portion of the site. The applications were
recommended to the Town Board unanimously by the Commission with
recommended conditions of approval. Jim Sloan/Owner stated the
development would be a continuation of the current Black Canyon with
duplexes and single-family dwellings designed for vacation rentals;
however, the new units would not have to be a part of the rental pool.
It was moved and seconded (Phipps/Holcomb) to approve the Minor
Subdivision Plat and Preliminary Townhome Subdivision Plat
applications with the following conditions of approval: 1) Rock
retaining walls are proposed extensively across the site. Walls
taller than 4' will require a structural engineering design; 2)
Driveway slopes are to be 12% maximum; 3) All drainage
evaluation shall be in compliance with current Town drainage
criteria; and 4) Continued compliance with original reports,
including but not limited to Wildlife Impact Assessment dated
March 24, 2008 (updated on April 20, 2009), Drainage Report dated
March 25, 2009, and Traffic Impact Study dated March 25, 2009, and
it passed unanimously.
ACKNOWLEDGEMENT OF MAYOR PINKHAM & TRUSTEES ERICSON & PHIPPS.
Ben Bobowski/Interim Rocky Mountain National Park Superintendent and Kyle
Patterson/ Public Information Officer Rocky Mountain National Park thanked Trustees
Ericson and Phipps for their service to the community and presented them with a gift.
Mayor Pinkham was honored with a Park Service Arrowhead for his services to the
community and partnership with the Park during his 12 years on the Board.
Mayor Pinkham presented Trustees Ericson and Trustee Phipps with a plaque and a
"Resolution of Respect". Mayor Pro Tem Koenig presented Mayor Pinkham with a
plaque and "Resolution of Respecf'. All were honored for their active participation on
the goals and achievements of the Board of Trustees during their terms of office and
their service and dedication to the community. Town Administrator Lancaster
presented each with a gift in recognition of their service.
Board of Trustees — April 26, 2016 — Page 4
4. ACTION ITEMS:
1. SWEARING -IN CEREMONY FOR NEWLY -ELECTED MAYOR AND
TRUSTEES. Municipal Judge Brown conducted a Swearing -In Ceremony for
newly elected Mayor Todd Jirsa and Trustees Patrick Martchink, Ron Norris
and Cody Rex Walker.
2. MAYOR PRO TEM.
Mayor Jirsa recommended Trustee Koenig serve as Mayor Pro Tem and
requested a motion from the Board. It was moved and seconded
(Walker/Norris) to approve the appointment of Trustee Koenig as Mayor
Pro Tem, and the motion passed unanimously.
3. TOWN BOARD POLICY 101 — BOARD ASSIGNMENTS.
Policy Governance 101 Board Appointments outlines the appointments to a
number of Boards, Commissions and Task forces. The following were
considered by the Board for formal approval and appointment:
Board, Commission or Task
Force
Estes Valley Planning Commission
Liaison
Trustee Norris
Staff Liaison
Comm. Dev. Dir.
Type of Committee
Advisory/ Decision
Making
Estes Valley Board of Adjustment
Comm. Dev. Dir.
Decision making
Western Heritage Inc.
Trustee Walker
Outside
Estes Park Museum Friends and
Foundation Inc.
Derek Fortini
Outside
Ambassadors
Trustee Holcomb
Teri Salerno
Outside
Police Auxiliary
Wes Kufeld
Working Group
Parks Board
Trustee Martchink
Kevin McEachern
Advisory
Transportation Advisory Committee
Trustee Holcomb
Kevin Ash
Advisory
Senior Center Inc.
Lori Mitchell
Outside
Estes Valley Restorative Justice
Melissa Westover
Working Group
Local Marketing District (Visit Estes
Park)
Trustee Walker
Outside
Estes Park Board of Appeals
Comm. Dev. Dir.
Advisory/Decision
Making
Sister Cities
Mayor Pro Tem
Koenig
Working Group
Audit Committee
Mayor Jirsa
Mayor Pro Tem
Koenig
Trustee Holcomb
Frank Lancaster
Deb McDougall
Advisory
Colorado Association of Ski Towns
(CAST)
Primary Voting —
Mayor Jirsa
Alt Voting -
Administrator
Lancaster
n/a
Outside
Platte River Power Authority Board
of Directors
Mayor Jirsa
Reuben Bergsten
Outside
Public Works/Public Safety
Committee
Trustees Koenig
(Chair), Martchink
and Nelson
n/a
Board Committee
Community Development/
Community Services Committee
Trustees Walker
(Chair), Holcomb
and Norris
n/a
Board Committee
Larimer County Open Lands Board
Trustee Nelson
n/a
Outside
Community Grant Review
Committee
Trustee Holcomb,
Trustee Nelson
n/a
Board Committee
Estes Park Economic Development
Corporation Board of Directors
Mayor Jirsa
n/a
Outside
Estes Arts District
Mayor Pro Tem
Koenig
Travis Machalek
Outside
Larimer County Wasteshed Policy
Group
Mayor Pro Tem
Koenig
Outside
Board of Trustees - April 26, 2016 - Page 5
Trustee Norris stated his disappointment with not being reappointed to the
Public Safety/Utilities/Public Works Committee as the only engineer on the
Board. Trustee Walker commented the Board should consider alternating
members on the Committees and liaison positions more often than every two
years. It was moved and seconded (Norris/Koenig) to approve the
revisions to Policy 101 Board of Trustees Division of Responsibilities,
and it passed unanimously.
4. STAFF APPOINTMENTS.
It was moved and seconded (Koenig/Norris) to appoint Jackie Williamson
as Town Clerk, and it passed unanimously.
It was moved and seconded (Koenig/Norris) to appoint Travis Machalek
as the Interim Town Treasurer/Town Clerk Pro Tem, and it passed
unanimously.
It was moved and seconded (Holcomb/Koenig) to appoint Greg White as
the Town Attorney, and it passed unanimously.
It was moved and seconded (Holcomb/Norris) to appoint Roger Clark and
Randy Williams as the Assistant Town Attorneys, and it passed
unanimously.
It was moved and seconded (Norris/Holcomb) to appoint Gary Brown as
the Municipal Judge, and it passed unanimously.
It was moved and seconded (Holcomb/Koenig) to appoint John Easley as
the Assistant Municipal Judge, and it passed unanimously.
It was moved and seconded (Norris/Martchink) to appoint Frank Lancaster
as the Town Administrator, and it passed unanimously.
Whereupon Mayor Jirsa adjourned the meeting at 9:07 p.m.
Williamson, Town Clerk