HomeMy WebLinkAboutMINUTES Town Board 2016-08-09Town of Estes Park, Larimer County, Colorado, August 9, 2016
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 9th day of August 2016.
Present:
Also Present:
Todd Jirsa, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees Bob Holcomb
Patrick Martchink
Ward Nelson
Ron Norris
Cody Walker
Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
PUBLIC COMMENTS.
Art Messal/Town citizen stated his concern that the Accessory Dwelling Unit (ADU)
discussion has moved forward without any public comment. He commented the Habitat
homes approved at the last meeting would have no oversight and may change the
neighborhood. He suggested Habitat donate the land to the Land Trust as open space.
Michelle Hiland/Town citizen questioned if the Board can make a decision based on
subjective determination from a Development Code that is subjective. The Mayor
requested Town Administrator Lancaster and Town Attorney White address the
question directly with Ms. Hiland by contacting her in writing. She expressed her
disappointment with the Board's approval of the Special Review for the Lazy B project.
The Town citizens came forward to speak out against the development and provided
written comment yet the Board approved the development.
TRUSTEE COMMENTS.
Trustee Norris stated the Estes Valley Planning Commission would hold its regularly
scheduled meeting on August 16, 2016.
TOWN ADMINISTRATOR REPORT.
Town Administrator Lancaster stated he has served as the Town's appointment on the
CML Policy Committee for the last several years. After discussion the Board agreed to
reappointment Town Administrator Lancaster as the Town's appointment to the CML
Policy Committee.
Kimberly Culp/Executive Director for LETA has requested time on the next agenda to
update the Board on LETA's efforts to provide a redundant 911 line. CenturyLink has
not provided a redundant system since their system was compromised during the 2013
flood. The Board consensus was to schedule the update for the August 23, 2016
meeting.
Town Administrator Lancaster provided a Board Policy Governance quarterly report on
Policy 3.3 Financial Planning and Budgeting, Policy 3.12 General Town Administrator —
Internal Operating Procedures, and Policy 3.13 Town Organizational Plan. He reported
compliance with all areas with the exception of 3.3.4 and 3.13. The 2017 budget would
be prepared with the intention of expenditures not exceeding expected revenues. The
Board of Trustees — August 9, 2016 — Page 2
past budgets approved by the Board spent down fund balance reserves, which is not
sustainable. The organizational plan was not presented to the Town Board following
the certification of the biennial election. Further discussion would follow on how to
calculate fund balance because there have been questions from the new Board on how
it is determined. He stated the 2015 CAFR has not been completed by the auditors by
the end of July; however, the Town has been granted an extension.
1. CONSENT AGENDA:
1. Town Board Minutes dated July 26, 2016 and Town Board Study Sessions
July 26, 2016 and July 28, 2016.
2. Bills.
3. Committee Minutes:
a. Community Development/Community Services Committee, July 28,
2016.
4. Estes Valley Board of Adjustment Minutes dated July 12, 2016.
(acknowledgement only)
It was moved and seconded (Holcomb/Koenig) to approve the Consent Agenda
Items, and it passed unanimously.
2. LIQUOR ITEMS:
1. TRANSFER OF OWNERSHIP FROM ROCKY MOUNTAIN PARK INN LLC
DBA ROCKY MOUNTAIN PARK INN TO BLOOMBERRIES BOX CART LLC,
DBA BLOOMBERRIES BOX CART 1209 MANFORD AVENUE, OPTIONAL
PREMISE LIQUOR LICENSE. Town Clerk Williamson presented the
application to transfer the current Optional Premise liquor license. All required
paperwork and fees were submitted and a temporary was issued on July 7,
2016. TIPS training has been completed. It was moved and seconded
(Holcomb/Koenig) to transfer the Optional Premise Liquor License filed by
Bloomberries Box Cart, LLC, dba Bloomberries Box Cart at 1209 Manford
Avenue for the Events Center and Pavilion, and it passed unanimously.
3. ACTION ITEMS:
1. RESOLUTION #13-16 SUPPORTING THE LARIMER COUNTY MENTAL
HEALTH INITIATIVE. Peggy Reeves presented a review of the ballot issue to
build a 24/7 public treatment center that would provide high -quality detox,
mental health and substance abuse treatment. Larimer County has over
75,000 people that meet the criteria for needing mental or behavioral health
services but are unable to access the care needed due to inadequate public
facilities. Currently, individuals with mental and behavioral health problems are
sent either to jail or the emergency room which cost the tax payer 4 times more
than traditional services. The tax would be 25 cents on every $100 spent and
would sunset in 25 years. The funds would be used to purchase the land, build
a facility and provide services. The item has been approved by the Larimer
County Commissioners for the upcoming November General Election ballot.
Board comments were heard and summarized: the tax would be a long term
investment; stated the importance in providing the services to the community;
and mental health is a real problem that needs to be addressed. After further
discussion, it was moved and seconded (Norris/Holcomb) to approve
Resolution #13-16 Supporting the Larimer County Mental Health Initiative
on the General Election Ballot, and it passed with Mayor Pro Tem Koenig
recusing herself.
Board of Trustees — August 9, 2016 — Page 3
2. ESTES VALLEY COMMUNITY CENTER FEE WAIVER REQUEST.
Attorney White stated the Intergovernmental Agreement (IGA) with the Estes
Valley Recreation and Park District has been drafted and would be placed on
the August 23, 2016 agenda for the Board's consideration. He recommended
the item be tabled and discussed in conjunction with the IGA. It was moved
and seconded (Holcomb/Norris) to continue the item to the August 23,
2016 Town Board meeting, and it passed unanimously.
3. PUBLIC HEARING - MOUNTAIN MEADOW ANNEXATION. Mayor Jirsa
opened the public hearing. Planner Gonzales stated the property contains
approximately 6.17 acres and zoned A-1-Accommodations. The Board of
County Commissioners conditionally approved the Mountain Meadow
Subdivision Final Plat on May 16, 2016 with the condition the subdivision would
be annexed by the Town of Estes Park within 3 months of Final Plat approval.
The property borders Town limits on the north and on the west. Directly
southeast and south are other County properties. The conditionally approved
Final Plat consists of a 15 lot single-family home subdivision located off Fish
Hatchery Road. The subdivision shall retain the A-1 zone district classification.
The Annexation Agreement between the Town and The Sanctuary, LLC (Mark
Theiss) requires the land owner to have the improvements listed in Phase 1
installed and accepted by the Town and/or guaranteed prior to the application
for any building permit on any of the Phase 1 lots. This course of action is not
customary with subdivision and annexation proposals. Typically, the
improvements are guaranteed prior to the approval of the plat or annexation, or
installed, inspected and approved prior to plat recordation.
Trustee Martchink questioned if the applicant would be interested in discussing
a density bonus to limit the use to workforce housing. The applicant would be
willing to entertain discussion on the topic.
Hearing no public comment, Mayor Jirsa closed the public hearing. Attorney
White read the Ordinance into the record. It was moved and seconded
(Koenig/Holcomb) to approve Resolution #14-16, Ordinance #20-16 and the
annexation agreement for the Mountain Meadow annexation, and it passed
unanimously.
Whereupon Mayor Jirsa adjourned the meeting at 8:05 p
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Todd Jirsa, Ma
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Williamson, Town Clerk