HomeMy WebLinkAboutMINUTES Town Board 2016-09-13Town of Estes Park, Larimer County, Colorado, September 13, 2016
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 13th day of September, 2016.
Present:
Also Present:
Todd Jirsa, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees Bob Holcomb
Patrick Martchink
Ward Nelson
Ron Norris
Cody Walker
Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
PUBLIC COMMENTS.
Charlie Dickey/Town citizen stated his appreciation for the discussions held at the study
session. He would support video recording of the study session meetings on the
public's behalf.
TRUSTEE COMMENTS.
Trustee Walker announced the Town would be advertising for an upcoming vacancy on
the Local Marketing District (Visit Estes Park) Board. Interested individuals need to be
a resident of the District in order to apply.
Trustee Norris stated the Estes Valley Planning Commission would continue their
discussions on code amendments for ADUs at their upcoming meeting. He reminded
the public that bears are becoming more active. The Police are actively enforcing the
Wildlife Ordinance through the issuance of tickets.
Trustee Martchink stated the Parks Advisory Board would meet on September 16,
2016. Mayor Pro Tem Koenig, Trustee Martchink and Administrator Lancaster
attended the Regional Elected Officials Southem Larimer County meeting to discuss
watershed restoration and stewardship and transportation issues related to the 1-25
project, Hwy 34 work in the canyon and Hwy 34 corridor through Loveland and east.
Trustee Holcomb commented on the opening of Dry Gulch Road and how appreciative
the residents in the area are for the new roadway and sidewalk.
TOWN ADMINISTRATOR REPORT.
None.
1. CONSENT AGENDA:
1. Town Board Minutes dated August 23, 2016 and Town Board Study Sessions
dated August 23 and August 30, 2016.
2. Bills.
3. Committee Minutes:
Board of Trustees — September 13, 2016 — Page 2
a. Community Development/Community Services Committee Minutes
dated, August 25, 2016.
4. Estes Valley Board of Adjustment Minutes dated August 2, 2016.
(acknowledgement only)
It was moved and seconded (Holcomb/Koenig) to approve the Consent Agenda
Items, and it passed unanimously.
2. ACTION ITEMS:
1. RESOLUTION #16-16 FOR SURPRISE SIDEWALK SALE. Director Hinkle
presented the Board with a Resolution to allow outdoor sales in the
Commercial Downtown zoning district during the fall sidewalk sale. The
proposed Resolution would allow the sidewalk sale to take place October 8-9,
2016 and be held two weekends a year through 2019 as determined by staff.
Charley Dickey/Town citizen thanked Director Hinkle and staff for updating
the Resolution and thanked the Local Marketing District (Visit Estes Park) for
producing this year's image used on the posters supplied to all downtown
businesses.
It was moved and seconded (Koenig/Holcomb) to approve Resolution
#16-16, and it passed unanimously.
2. DOWNTOWN PLAN CONSULTANT CONTRACT AWARD. Item delayed and
moved to September 27, 2016 meeting.
3. RESOLUTION #18-16 INTERGOVERNMENTAL AGREEMENT (IGA) WITH
CDOT FOR INSTALLATION OF A DYNAMIC MESSAGE SIGN ON US HWY
36. Director Muhonen stated the item was reviewed by the Public Safety,
Utilities and Public Works Committee at their meeting on September 8, 2016
and recommended as an Action item for tonight's meeting. The Resolution
would allow the Town to obtain $30,835 in Federal Highway Administration
Congestion Mitigation and Air Quality (CMAQ) funding for the construction
and placement of a permanent electronic dynamic message sign (DMS) at
the intersection of Hwy 36 and Fourth Street. The sign would direct traffic to
the transportation hub to utilize the shuttle system and reduce downtown
traffic. The sign would also direct oversized vehicles to utilize the
transportation hub due to the limited spaces available downtown for these
vehicles. The sign would be placed at Fourth Street rather than Community
Drive because the road width in the area would be sufficient to allow vehicles
to utilize the right lane to continue past the left turning vehicle. At this time
there is not a left tuming lane at Community Drive to facilitate a left tum
without backing up traffic across the causeway. After further discussion, it
was moved and seconded (Holcomb/Koenig) to approve Resolution #18-
16 and the associated Intergovernmental Agreement, and it passed
unanimously.
4. STORMWATER MASTER PLAN CONTRACT APPROVAL. Manager Ash
stated Public Works has identified a Stormwater Master Plan as an essential
need for the Estes Valley to address runoff from existing and future
development areas and provide a minor drainage system capable of handling
at least the 10-year flows, and a major drainage system designed to convey a
100-year storm runoff event for road crossings on the primary drainages
within the project area. The plan would further identify the needed
improvements and costs for projects and propose an implementation
schedule. To develop the plan, the Town applied for and was granted a
$300,000 Community Development Block Grant — Disaster Recovery (CDBG-
DR) from the Colorado Department of Local Affairs. The Feasibility Study
Board of Trustees — September 13, 2016 — Page 3
would be funded through budgeted funds in the General Fund. The Public
Works department issued a Request for Proposals on July 22, 2016 and
received three responses. After thorough review of the requests, the review
team selected Anderson Consulting Engineering, Inc. out of Fort Collins.
Their proposal demonstrated a connection with the Town community through
their work on the Fall River and Upper Big Thompson River Restoration
Master Planning project, and they would subcontract with Cornerstone
Engineering and Surveying, a local firm. After further discussion, it was
moved and seconded (Norris/Holcomb) to approve a professional services
contract with Anderson Consulting Engineers, for the Estes Valley
Stormwater Master Plan for a project cost not to exceed $300,000 and a
separate professional services contract for a Feasibility Study not to
exceed $30,000, and it passed unanimously.
5. ORDINANCE #22-16 AMENDING MUNICIPAL CODE SECTION 17.66.040-
DEFINITIONS TO ALLOW ADVERTISING SIGNAGE ON TOWN
OPERATED SHUTTLE BUS VEHICLES. Director Hunt reviewed the
proposed Municipal Code change to the Sign Code allowing advertising on
the Town shuttle buses. Paid advertisement could provide an avenue to
recoup operating costs of the shuttle system. The propose code language
would allow any public transportation vehicle operated by the Town of Estes
Park to display advertising so long as it is operated by the Town and runs on
a schedule. Attorney White read the Ordinance into the record. It was
moved and seconded (Koenig/Martchink) to approve Ordinance #21-16,
and it passed unanimously.
6. RETENTION OF PETROCK AND FENDEL, P.C. FOR SPECIAL LEGAL
COUNSEL REGARDING WATER MATTERS. Attorney White stated special
legal services are required by the Town to provide counseling on water right
matters and Water Court filings as outlined in the Town's Water Master Plan.
The Town further requires specific legal counsel as it relates to the Scott
Ponds rehabilitation project which involves the filing of a new augmentation
plan with the Water Court for storage of water. Staff recommended securing
Petrock and Fendel, P.C. as they specialize in providing legal services to
local governments in water law matters. It was moved and seconded
(Nelson/Holcomb) to retain Petrock and Fendel P.C. as special legal
counsel for water matters pursuant to the terms of the letter dated
August 30, 2016, and it passed unanimously.
Whereupon Mayor Jirsa adjourned the meeting at 7,43 "p
Todd Jirsa, Mayor
ie Williamson, Town Clerk