HomeMy WebLinkAboutMINUTES Town Board 2016-11-22Town of Estes Park, Larimer County, Colorado, November 22, 2016
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 22th day of November, 2016.
Present:
Also Present:
Wendy Koenig, Mayor Pro Tem
Trustees Bob Holcomb
Patrick Martchink
Ward Nelson
Ron Norris
Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Tami Doering, Recording Secretary
Absent: Mayor Todd Jirsa
Trustee Cody Rex Walker
Mayor Pro Tem Koenig called the meeting to order at 7:00 p.m. and all desiring to do
so, recited the Pledge of Allegiance.
Parks Maintenance Supervisor Berg and Parks Maintenance Worker III Kelly presented
the Town Board and community with two awards from Communities in Bloom/American
in Bloom, Winner of the International Challenge category and Outstanding Achievement
Award for the Ball International Floral Displays Award. Mayor Pro Tem Koenig and
Trustee Martchink accepted the awards on behalf of the Town.
PUBLIC COMMENTS.
Tony Schetzsle, Town citizen, invited the community to the free Thanksgiving
Community Gathering at the Mountain View Bible Fellowship on November 24, 2016.
He thanked the community members that make the event possible.
TRUSTEE COMMENTS.
Trustee Norris reported the Planning Commission recommended denial of the revised
special review for Lazy B; and reviewed a position paper regarding vacation rentals with
a formal recommendation to accept 11 out of 13 items of the vacation rental task force
including a cap and staffing for enforcement to be discussed at their special meeting on
November 29, 2016.
At the request of Mayor Jirsa he has reviewed the Hydrology Study and would send his
comments to the Board.
He met with Trustee Martchink, Nancy Almond/EVICS Director, Jane Stuart/EVICS
Board President, Town Administrator Lancaster, Assistant Town Administrator
Machalek and the EVICS Board to draft bylaws for a Family Advisory Board to be
presented to the Town Board at the January 10, 2017 meeting.
Trustee Holcomb reported the Transportation Advisory Board discussed the
implementation schedule for a comprehensive parking strategy, approved the
unanimous support of the Environmental Assessment (EA) finding for the Estes
Downtown Loop and moving forward with the project; and would discuss traffic issues in
the Park with National Park staff at the December 21, 2016 meeting.
Board of Trustees — November 22, 2016 — Page 2
Mayor Pro Tem Koenig commented Sister Cities continues to organize their annual
meeting in January and encouraging community members to join the Sister City
Organization.
TOWN ADMINISTRATOR REPORT.
Upcoming Study Session Topics.
• December 13, 2016, Sam Mamet, CML Executive Director visit and a year-end
review of the 2016 Strategic Plan.
• January 10, 2017, reserved for the discussion of the Hydrology Study and a
public meeting to follow on January 11, 2017.
• January 24, 2017, briefing on Home Rule and discuss Town Board emails on-
line.
• February 14, 2017, Public Works department requested a presentation on the
2017 Street Improvement Plan (STIP). Discuss the role of Town Government in
economic developments as it relates to the Estes Valley EDC and other
organizations, this includes the Estes Valley Avalanche Report recommendation
for Town Involvement.
It was agreed upon to discuss the process for the Town Administrator performance
evaluation with the new members of the Board. The Rural Transportation Authority
(RTA) would be added to the list and the Home Rule discussion would be moved to an
upcoming Town Board meeting. Mayor Pro Tem Koenig questioned the time frame of
the policies discussion for the role of the Mayor and the Mayor Pro Tem. Town
Administrator Lancaster stated Dallas Everhart/facilitator, would schedule one-on-one
meetings with each Trustee in preparation of a retreat in January, 2017.
The Special Town Board meeting on November 29, 2016 to discuss the Estes Down
town Loop would include presentations by AE-Com, CDOT, RMNP and Central Federal
Lands. The Board must determine whether the impacts to Baldwin and Riverside Parks
would be de minimis in order to complete the EA for the project. This finding would
benefit the Town in future flood mitigation projects because the EA would be in place
for five years from approval. The Board would be asked to ratify their support for the
project, and if denied the project would be cancelled requiring the Town to reimburse
the federal government for work completed on the project to date.
1. CONSENT AGENDA:
1. Town Board Minutes dated November 8, 2016 and Town Board Study
Session November 8, 2016.
2. Bills.
Committee Minutes:
a. Public Safety, Utilities & Public Works Committee Minutes dated,
November 10, 2016.
1. HDR Capital Project Engineering Expenditure Limit, not to exceed
$200,000 (Budgeted).
4. Estes Valley Planning Commission Minutes dated October 18, 2016
(acknowledgement only).
5. Transportation Advisory Board Minutes dated October 19, 2016
(acknowledgment only).
6. Parks Advisory Board Minutes dated October 21, 2016 (acknowledgement
only).
Board of Trustees — November 22, 2016 — Page 3
It was moved and seconded (Holcomb/Martchink) to approve the Consent
Agenda Items, and it passed unanimously.
2. LIQUOR ITEMS:
RENEWAL LICENSE — BOWL FORT COLLINS LLC DBA CHIPPERS LANES
ESTES PARK CENTER, 555 SAINT VRAIN, ESTES PARK, CO., TAVERN
LIQUOR LICENSE. At a recent meeting the Board requested liquor renewals be
brought forward for any licensed establishment that has failed back-to-back
compliance checks. On August 24, 2015 and October 14, 2016, an alcohol sales
compliance check was conducted by the State Liquor Enforcement Division (LED).
During these compliance checks, employees of Chippers Lanes sold/served an
alcohol beverage to an underage person, failing to request identification from the
individual and proceeded to serve the underage customer. The Tavern Liquor
License held by Bowl Fort Collins, LLC was originally issued in December 2009.
The establishment has two previous Sale to Minor violations, occurring in January
2011 and July 2013. A fine in lieu of suspension was imposed for the 2011
violation; a 10-day active suspension was served for the 2013 violation; and a fine
in lieu of suspension was imposed for the 2015 violation. The LED would handle
the administrative process for the liquor license and the employee would have the
option to complete the Restorative Justice process in lieu of District Court. The
LED has proposed a fine and a three-day suspension of the license due to the
repeat offense. The licensee has provided the Town Clerk with a copy of the
establishment's alcohol sales policy in the past; however, they have not provided a
current listing of permanent employees that have been T.I.P.S. trained as of the
November 17, 2016. They have submitted all necessary paperwork and fees for
the liquor license renewal.
Brian Smith, Senior Operations Manager stated the current staff has not been
T.I.P.S trained due to significant turnover. As the new Operations Manager for the
Chippers organization he would require T.I.P.S. training within 90 days of hire for
all employees. The onsite manager Ashley Stevens and Jasmine Trevino would be
required to complete eight hours of community service with Fire Mountain. The
BARS program would be utilized to complete voluntary compliance checks twice a
month starting January 1, 2017. Board discussion followed on the concern of the
business' past record and moving forward without a plan in place to rectify the
situation.
Trustee Holcomb moved that the license be denied and Trustee Norris seconded
the motion. The motion was not voted on as Town Attorney White stated per the
State Statute a hearing would need to be set for a later date to allow the applicant
the ability to present evidence with regard to the reason for denial of the license. A
substitute motion was moved and seconded (Norris/Nelson) to approve the
renewal for Bowl Fort Collins, LLC dba Chippers Lanes Estes Park Center,
555 S. St. Vrain Avenue conditional to the ownership and management
attending the first Town Board meeting in March 2017 to update the Board
on the policies and practices that have been implemented and the impact on
the establishment, and it passed unanimously.
3. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff
for Town Board Final Action.
1. CONSENT ITEMS:
A. SUPPLEMENTAL CONDOMINIUM MAP.
* B. RESOLUTION #22-16 INTENT TO ANNEX — HARMONY FOUNDATION,
INC., PUBLIC HEARING SCHEDULED JANUARY 10, 2017. Item continued
to December 13, 2016 meeting.
Board ofTrustees — November 22,201G—Page 4
+C. ADOPTION OFTHE 2016ESTES VALLEY MASTER TRAILS PLAN AS
AN ELEMENT OFTHE ESTES VALLEY COMPREHENSIVE PLAN. item
continued to December 13, 2016 meeting.
It was moved and seconded (Nelson/Holcomb) to approve the Consent
Items, and it passed unanimously.
2. ACTION ITEMS:
ORDINANCE #241GAMENDING ESTES VALLEY DEVELOPMENT CODE
SECTION 4.3.TABLE 4-2.TOREMOVE THE MINIMUM LOT SIZE
REQUIREMENT FOR MULTI -FAMILY RESIDENTIAL ZONE DISTRICT, AND
SECTION T.1��2.BTO REMOVE REFERENCE TOTHE RK8MINIMUM LOT
SIZE REQUIREMENT. The proposed text amendment would remove the
40.000square-foot minimum lot size requirement for development nfmulti-
family housingonmu|h-fami|yzoned|ots.\honebyvomovingunagu|atorybmnior
homulti-family housing development. The proposed amendment would not
affect minimum lot size for single-family or two-family (duplex) development in
the Residential Multi -Family (RM) zoning district or the density standard which
would remain at5.4OOsquare feet oflot area per each unit. Elimination of
minimum lot size and regulating units per acre has been a technique suggested
bythe U8Department ofHousing and Urban Development (HUD)intheir
guide, Making Housing Affordable: Breaking Down Regulatory Barriers (11994).
Minimum lot size has been recognized aoubarrier toaffordable housing,
including workforce housing. Assistant Town Administrator K4aoha|ek road
Ordinance #24'18.|twas moved and seconded (Norrio/Ho|numb)tpapprove
Ordinance #24'16'and itpassed unanimously.
4` ACTION ITEMS:
1. ORDINANCE #2S10SECOND AMENDMENT TOTHE VERIZONWIRELESS
LAND LEASE AGREEMENT. yNmnmgpx Landkamer presented an amended
lease agreement between the Town of Estes Park and Vehzon, to grant them
the ability to insta||, and opemto, cell phone communication equipment and
antenna in the Monaino8NientparNng lot. Through the review pvouoee. Lighd&
Power staff requested the proposed construction plans show an o\octhoa|
easement be dedicated through the lot to e transformer in the northwest
corner. Assistant Town Administrator N1aoho|akread Ordinance #25'10. It was
moved and seconded (Ho|comb/[Nmrtchink)toapprove Ordinance #25.1G.
and itpassed unanimously.
2. APPOINTMENTS FOR PARTNERSHIP FOR AGE -FRIENDLY COMMUNITIES
BOARD. Town Administrator Lancaster was approached by the Age Friendly
Communities Board to participate with their senior living matching pnogxsm,
matching seniors that have lost spouse urhaving ndifficult time living alone
with u younger family to rent/share part of house so they can stay in their
home. The group would like Estes Park representation.
Charlie Dickey, Town oidzen, questioned ifthis would help with code changes
in regards to barriers of pairing people and requires dual ownership. Town
Administrator Lancaster stated itwould point out the issues with the code.
After discussion, it was moved and seconded (K8mrtchinh/Kmenig) to appoint
Trustees Norris and Holcomb bnserve on the Age Friendly Communities
Board, and itpassed unanimously.
3. INTERVIEW COMMITTEE FOR THE ESTES VALLEY PLANNING
C0K8K8|SS|ON APPOINTMENTS. Sharry White and Steve Murphneo'o terms
Board of Trustees — November 22, 2016 — Page 5
would end on December 31, 2016. The Clerk's office has advertised the two
Town positions and would accept applications through December 5, 2016. Per
the Board's policy an interview committee must be appointed to conduct
interviews of the applicants.
It was moved and seconded (Holcomb/Nelson) to approve the appointment
of Trustees Norris and Nelson to the Estes Valley Planning Commission
Interview Committee, and it passed unanimously.
4. INTERVIEW COMMITTEE FOR THE PARKS ADVISORY BOARD
APPOINTMENTS. The terms of Ronna Boles and Celine Lebeau would end
during December 2016. The Clerk's office has advertised the two Town
positions and would accept applications through December 12, 2016. Per the
Board's policy an interview committee must be appointed to conduct interviews
of the applicants. It was moved and seconded (Norris/Holcomb) to approve
the appointment of Trustees Martchink and Nelson to the Parks Advisory
Board Interview Panel, and it passed unanimously.
5. REPORT AND DISCUSSION ITEMS:
1. UPDATE ON 5 YEAR CAPITAL PLAN. Assistant Town Administrator
Machalek stated staff began developing the capital planning process in March
2016 with a goal to build an efficient and repeatable process for developing an
annual Capital Improvement Plan (CIP) in concert with the Town's budget
process. The Town Board added implementation of plan in the 2016/2017
strategic plan. The CIP would provide for the addition, replacement and
rehabilitation of existing capital assets, financial modeling for the next five
years, prioritizing projects, advanced planning for large projects and
transparency and coordination both internally and externally for public and
special district.
Throughout 2016, staff and the Town's Geographic Information System (GIS)
consultants have been working to build a tool that integrates the Town's capital
planning needs with the Town's existing GIS mapping abilities. The primary
advantage would be to map out future project locations and identify
opportunities for coordination to identify project efficiencies and cost savings.
The reporting abilities of the GIS tool also enable staff to generate summary
reports and individual project detail sheets. In developing this tool, staff has
created a prototype 2017-2021 CIP to show the Town Board what the
substantive outputs of this CIP process will be. Please see packet information.
While staff has input details for all of the projects contained on the summary
sheets, the projects have not been prioritized within funds. This would be an
important component of the full process to be implemented in 2017.
Based on the progress made this year, the Town would be able to fully
implement a capital planning process in 2017, and would publish a 2018-2022
Capital Improvement Plan in coordination with the 2018 Budget. The 2018-
2022 CIP would include any capital project that costs $50,000 or more and has
a useful life of more than one year. Additionally, all master plans would be
included in the CIP because of the volume of capital projects these plans
identify.
Whereupon Mayor Pro Tem Koenig adjourned the meeting :42 p.m.
Wendy ,Koerfig, Mayor Pro Tem
ami Doering, Recording ecr-tary