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HomeMy WebLinkAboutMINUTES Town Board 2016-01-12Town of Estes Park, Larimer County, Colorado, January 12, 2016 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 12th day of January 2016. Present: Also Present: William C. Pinkham, Mayor Wendy Koenig, Mayor Pro Tem Trustees John Ericson Bob Holcomb Ward Nelson Ron Norris John Phipps Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PROCLAMATION. Mayor Pinkham proclaimed 2016 the Centennial Year of the Library as the Estes Valley Library celebrates its 100th year. Claudine Perrault/Library Director invited the community to the events the library has planned throughout the year to celebrate the centennial. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Norris stated the Public Safety, Utilities and Public Works committee would meet on January 14, 2016. Visit Estes Park held their monthly meeting and selected Scott Webermeier/President of the Board, Karen EricsonNice President, and Lindsay Lamson/Secretary. He announced his bid for re-election as Trustee during the April 5, 2016 Municipal Election. Trustee Holcomb recognize the dedicated professionals in the Public Works department and their efforts to complete complicated projects. Trustee Phipps stated the January Estes Valley Planning Commission meeting had been cancelled. He confirmed the Larimer County Board of County Commissioners would be holding their second public forum on vacation rentals on January 25, 2016. Trustee Ericson commented the Transportation Advisory Board (TAB) would meet January 20, 2016 to develop a work plan that would tie into the Town Board's strategic plan. CDOT attended the December TAB meeting to discuss transportation issues in Estes Park. The Community Development/Community Services committee would meet on January 28, 2016. He reported the sales tax collection for 2016 through November was $9.2 million versus $8.2 million the year prior. The increased sales tax dollars would help to cover the flood expenses. Mayor Pinkham reported the Town Board's Strategic Plan can be viewed on the Town's website. The plan provides the Town with long range planning and guidelines for the next five years and outlines annual goals. He stated Grand Lake's Mayor Judy Burke would be seeking re-election during the upcoming election as they do not have term Board of Trustees — January 12, 2016 — Page 2 limits. He would be entering the Mayor's challenge during the Winter Festival chili cook -off and encouraged everyone to attend. Town Clerk Williamson provided an update on the election process stating petitions for the Mayor and Trustee positions are due by 5:00 p.m. on January 25, 2016. The Town has received and certified petitions for Chuck Levine and Todd Jirsa for Mayor and Charley Dickey, Paul Fishman, Ron Norris and Cody Walker for Trustee. TOWN ADMINISTRATOR REPORT. Administrator Lancaster introduced Rob Hinkle hired as the Fairgrounds and Events Director in charge of Events, Fairgrounds, Conference Center and Visitor Center. 1. CONSENT AGENDA: 1. Town Board Minutes dated December 8, 2015, Special Town Board Meeting December 15, 2015, and Town Board Study Session December 8, 2015. 2. Bills. 3. Committee Minutes: A. Public Safety, Utilities, and Public Works Committee, December 10, 2015 — cancelled. B. Community Development / Community Services Committee, December 17, 2015 — cancelled. 4. Estes Valley Board of Adjustment Minutes dated September 1, 2015 (acknowledgement only). 5. Estes Valley Planning Commission Minutes dated August 18, 2015 and November 17, 2015 (acknowledgement only). 6. Transportation Advisory Committee Minutes dated November 18, 2015 (acknowledgement only). 7. Parks Advisory Board Minutes dated November 20, 2015 (acknowledgement only). 8. Resolution #01-16 - Public Posting Area Designation. Johanna Darden/Town citizen requested Town Board minutes from December 15, 2015 be removed for discussion. It was moved and seconded (Koenig/Phipps) to approve the Consent Agenda Items 1.2 — 1.8, and it passed unanimously. Action Item: Consent Item 1.1 - Town Board Minutes dated December 8, 2015, Special Town Board Meeting December 15, 2015, and Town Board Study Session December 8, 2015. Johanna Darden/Town citizen stated the December 15, 2015 minutes state Mayor Pinkham adjourned the meeting. She requested the minutes be amended to show Mayor Pro Tem Koenig adjourned the meeting. It was moved and seconded (Koenig/Holcomb) to approve Consent Item 1.1 with the correction mentioned, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS (Outside Entities): 1. WELLNESS CENTER UPDATE. Diana Van der Ploeg/ Estes Park Medical Center Board President stated the hospital continues to be committed to the Wellness Center and has begun fundraising efforts to move forward with the original stand alone center on Lot 4, Stanley Historic District. The Foundation Board along with Sheila Schwartz, Interim Foundation Executive Director are committed to raising the funds Board of Trustees — January 12, 2016 — Page 3 necessary to complete the project. The hospital decided to decline the Stanley Hotel's offer to incorporate the wellness program into the first floor and fourth floor of the accommodations building in order to meet the deadline set by the April 2014 election of April 1, 2016 to begin construction. The addition of the fourth floor would require a height variance, a controversial issue for the community. The hospital has been grateful to the Stanley for assisting them in securing the Wellness Center. The Foundation has contracted with a certified fundraising executive who has extensive capital building campaign experience for guidance in the process, and they have had promising meetings with several prospective donors for the stand alone building. She stated in order to move the project forward and withdraw the proposed fourth floor on the accommodation building; the hospital would need to extend the deadlines, including an extension of the final $650,000 payment to the Town for the purchase of Lot 4. The stand alone Wellness Center would be a destination wellness center for visitors and guests staying at the Stanley Hotel. Board members Norris, Ericson and Holcomb stated support in meeting with hospital representatives to discuss the stand alone Wellness Center and associated deadlines. Attorney White reminded the Board the hospital is not the applicant for the Special Review and the Stanley Hotel would have to alter or withdraw the application which includes the Wellness Center on the first and fourth floor of the accommodation building. Wayne Park/Estes Park Medical Center Foundation Vice President and Chair of the Wellness Steering Committee stated the 13 member committee has begun the fundraising efforts for the $8.5 to $10 million stand alone not -for - profit center. The center would generate funds for the hospital. One contact has already been made and offered significant financial support. 3. LIQUOR ITEMS: 1. TRANSFER OF OWNERSHIP FROM CASA CASA, LLC DBA GRUMPY GRINGO TO TAYLOR LEGG, LLC DBA FAJITA RITA'S, 1560 BIG THOMPSON AVENUE, HOTEL AND RESTAURANT LIQUOR LICENSE. Town Clerk Williamson presented the application to transfer the current Hotel and Restaurant liquor license. All required paperwork and fees were submitted and a temporary was issued on January 2016. TIPS training has not been scheduled. Owners stated TIPS training would be completed in January. It was moved and seconded (Koenig/Norris) to approve the Transfer of Ownership from Casa Casa, LLC dba Grumpy Gringo to Taylor Legg, LLC dba Fajita Rita's, 1560 Big Thompson Avenue, Hotel and Restaurant Liquor License, and it passed unanimously. 4. PLANNING COMMISSION ITEMS. 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP #9, Stone Bridge Estates Condominiums, 1195 Fish Creek Road, Kingswood Homes, Inc. /Applicant. Planner Gonzales It was moved and seconded (Norris/Ericson) to approve the Planning Commission Consent Item with the findings an conditions recommended by the Estes Valley Planning Commission, and it passed unanimously. ACTION ITEMS: 1. ENERGY IMPACT ASSISTANCE FUND GRANT FOR ESTES PARK FLOOD RECOVERY. Finance Officer McFarland stated the Town has received grant funding from the Department of Local Affairs Energy Mineral Impact Assistance Board of Trustees — January 12, 2016 — Page 4 Fund through EAIF #9044 to hire a Flood Recovery Planning Technician for one year ($67,911), a Flood Recovery Project Associate for two years (156,386), and a Flood Recovery Project Manager/ Civil Engineer for two years (218,080). EAIF #7634 has been extended to provide one additional year for the Environmental Planner ($97,758). Grant funding would cover salary and benefits for all positions. The positions were not budgeted for in the approved 2016 budget. A budget amendment would be presented at a later date to address the additional revenues and expenditures. Johanna Darden/Town citizen questioned what other funds would be needed to hire the individuals and what funds would be needed for the employees to complete their jobs. She also questioned if the hiring of the additional staff would affect the completion of the Scott Pond project. Finance Officer McFarland stated additional funds would be needed to create work spaces which would include items such as a computer and phone. Town Administrator Lancaster commented the grant funding of the positions would not affect the grant funds for the Scott Pond project as they are unrelated. It was moved and seconded (Holcomb/Norris) to approve the hiring the Flood Recovery Planning Technician (1 year), Flood Recovery Project Associate (2 years), Flood Recovery Project Manager/Civil Engineer (2 years) and a one year extension of the Environmental Planner/Planner III through December 2017 as funded by the Colorado Department of Local Affairs (DOLA) with specifics outlined in support documents EAIF #7634 and EAIF #9044, and it passed unanimously. 2. PARKING STRATEGY. Kimberly Campbell/Transportation Advisory Board Chair presented a Parking Strategy with nine strategies addressing both the supply and demand issues. The strategies are conceptual in nature requiring additional effort and funding to refine the scope and cost of the implementation. The following strategies have been ranked in order of priority: Strategy 5 — Pay to Park, Strategy 1 — Increase Parking Supply, Strategy 6 — Owner/Employer Parking, Strategy 7 — Oversized Vehicles, Strategy 4 — Alternate Modes, Strategy 3 — Directional Signage, Strategy 9 — Special Event Management Plan, Strategy 8 — Protect Neighborhoods, and Strategy 2 — Simplify Parking. Public Works would use the document to guide the selection of parking topics for future funding consideration by the Town Board. Staff would recommend the strategy be reviewed annually during the budget process. Johanna Darden/Town citizen questioned if strategies could be deleted if the public does not agree with the item. Mayor Pinkham stated the items would come to the Town Board for future consideration and public comment would be taken on each at that time. It was moved and seconded (Holcomb/Phipps) to accept the Parking Strategy and implementation priorities as presented by the Transportation Advisory Board, and it passed unanimously. 3. POLICY #105 - AGENDAS. Town Administrator Lancaster presented the policy which outlines how agenda items are placed on the Town Board meeting agendas. Johanna Darden/Town citizen raised concern with the Board taking action on items either raised during public comment or added to the agenda without proper public notice. Administrator Lancaster stated the policy allows for emergency items to be added to the agenda with short notice and discourages action on items raised during public comment in order to give adequate notice for public participation. Board of Trustees — January 12, 2016 — Page 5 It was moved and seconded (Phipps/Koenig) to approve Policy #105 - Agendas, and it passed unanimously. 4. DOWNTOWN PLAN STEERING COMMITTEE APPOINTMENTS. Trustees Ericson and Nelson along with Jon Nicholas, Director Chilcott and Planner Kleisler held interviews of 22 applicants in December. The interview committee was impressed with the applicant pool. It was noted that although individuals were not selected for the committee it was largely due to the need to ensure the committee was diverse and represented as many sectors of the community as possible. Johanna Darden/Town citizen read a prepared statement and requested Cydney Springer and Greg Rosener not be appointed to the committee. It was moved and seconded (Ericson/Holcomb) to approve the appointments of Tom Dority, Frank Theis, Kimberly Campbell, Holly Moore, Ginny McFarland, Sue Doylen, Ann Finley, Faith Zimmerman, Greg Rosener, Cydney Springer and Ron Wilcocks to the Downtown Plan Steering Committee, and it passed unanimously. Whereupon Mayor Pinkham adjourned the meeting at 8:37 p.m (Iliam C. Pinkham, Mayor �1.0C, Jacl, Williamson, Town Clerk