HomeMy WebLinkAboutMINUTES Town Board 2016-02-23Town of Estes Park, Larimer County, Colorado, February 23, 2016
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 23rd day of February 2016.
Present:
Also Present:
William C. Pinkham, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees John Ericson
Bob Holcomb
Ward Nelson
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PRESENTATION:
The 2015t Monte Verde Student Science Exchange, including Simone Paul, Ted
Dumont and Hannah Willis, provided an overview of their exchange. The students
participated in water quality testing, identified macro invertebrates, bird watching, trap
cameras, reviewed biodiversity, and identified animals during day and night hikes. The
students learned the cultural differences by attending school with the local students and
dinners with local families. The students stated ecotourism is extremely important to
the Monte Verde community and a number of the community work in the ecotourism
field.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Trustee Norris stated Visit Estes Park would hold a strategic retreat. Rocky Mountain
National Park (RMPC) would hold a presentation on how the bears can live with 4
million visitors at the Beaver Meadows Visitor Center.
Mayor Pro Tem Koenig commented the Western Heritage Committee is seeking new
members. She thanked the Estes Park Institute for their support in funding members of
the community to visit Monte Verde.
Trustee Ericson stated January visitation to RMPC was up 16°l0. The Community
Development/Community Services Committee meeting would be held on February 25,
2016. He reminded the citizens of the upcoming April 5th Municipal Election and
encouraged the voters to learn about the candidates running for mayor and trustee.
TOWN ADMINISTRATOR REPORT.
Assistant Town Administrator Machalek reviewed the development of a revenue -based
budget model to create the 2017 budget with an expenditure ceiling. The current
General Fund has a structural imbalance even with a record -breaking 2015 sales tax
collection year and deferred funding to the Vehicle Replacement and IT funds. A deficit
spending of approximately $700,000 will occur in 2016. Balancing the budget can be
addressed by spending less (scale -back services, eliminate services, establish services
and partnerships) or increase revenues (create new revenue streams, enhance existing
Board of Trustees — February 23, 2016 — Page 2
revenues streams, raise existing fees which are not recovering costs) or the Town can
address a combination of the two methods. A revenue based model would require the
departments to develop costs for services and require a comprehensive review of costs
for services. The model would address key outcome areas established by the Town
Board, address citizen priorities as identified through the citizen survey, would not
exceed projected revenues, and would avoid across the board cuts. The new process
provides a more holistic approach to funding priority decisions, enhanced opportunity to
identify potential efficiencies and a team -based approach versus an individual
department approach.
1. CONSENT AGENDA:
1. Town Board Minutes dated February 23, 2016 and Town Board Study
Session February 2, 2016 and February 23, 2016.
2. Bills.
3. Committee Minutes:
A. Public Safety, Utilities and Public Works Committee, February 11, 2016.
1. 2017 International 7400 4x4 Single Axle Dump Truck, McCandless
Truck Center LLC - $95,238.00, Budgeted.
2. 2017 Freightliner M2106 4x4 Single Axle Dump Truck, Transwest
Trucks - $108,300.00, Budgeted.
3. Wildlife Resistant Trash Cans, Bearsaver - $58,916.00, Budgeted.
4. Transportation Advisory Board Minutes dated January 20, 2016
(acknowledgement only).
5. Parks Advisory Board Minutes dated January 15, 2016 (acknowledgement
only).
6. Estes Valley Planning Commission Minutes dated December 15, 2015 and a
Special Estes Valley Planning Commission Minutes dated December 9, 2015
(acknowledgement only).
7. Motion scheduling the Public Hearing on March 22, 2016 for adoption of the
2015 International Building Codes Ordinance #05-16.
Johanna DardenlTown citizen commented the Town Board minutes dated February
23, 2016 contain a typo in her public comment. The word accept should read
except. It was moved and seconded (Holcomb/Koenig) to approve the Consent
Agenda Items with the correction to the Town Board minutes dated February
23, 2016 as outlined, and it passed unanimously.
2. REPORT AND DISCUSSION ITEMS (Outside Entities):
1. ESTES VALLEY PARTNERS FOR COMMERCE QUARTERLY REPORT.
Kirby Hazelton/President provided an update on the activities of the EVPC,
stating the organization would move forward to be more proactive in lieu of
reactive. A day long retreat was conducted to discuss vision and strategic
planning. EVPC would continue to be involved in the Arts District, Economic
Development Council, Wellness, Stanley Campus, and Downtown Visioning.
Other activities of the EVPC include the development of a welcome business
packet, Explore Our Store on the 2nd Wednesday of the month, Business
After Hours meetings, membership dinners held quarterly, and regular board
meeting on the 3rd Tuesday of the month. The organization would hold a
Candidate Meet and Greet on March 15th for their membership in lieu of a
forum.
Board of Trustees — February 23, 2016 — Page 3
3. LIQUOR ITEMS:
1. RENEWAL LICENSE - THE BARREL, LLC, 112-120 E. ELKHORN AVENUE,
TAVERN LIQUOR LICENSE. Town Clerk Williamson stated the renewal has
been forwarded to the Town Board for review because an employee of the
liquor license establishment served to an underage person during a compliance
check conducted on August 24, 2015. The violation was handled by the State
Liquor Enforcement Division and a Stipulation Agreement was negotiated. The
licensee provided the Town Clerk's office with a copy of the establishment's
alcohol sales policy as well as a listing of three permanent employees, all of
whom have received TIPS training and are TIPS certified.
Johanna Darden/Town citizen requested the renewal of the license be denied.
She stated concern with the business failing a compliance check so soon after
opening.
It was moved and seconded (Holcomb/Ericson) to approve the renewal of
the Tavern Liquor License held by The Barrel LLC, dba The Barrel, and it
passed unanimously.
4. PLANNING COMMISSION ITEMS.
1. CONSENT ITEMS:
A. WAPITI MINOR SUBDIVISION IMPROVEMENT AGREEMENT
EXTENSION, Lots 1 & 2, Wapiti Minor Subdivision, 1041 S. St. Vrain
Avenue. Lexington Lane, LLC/Owner. Planner Kleisler. It was moved and
seconded (Koenig/Holcomb) to approve the Planning Commission
Consent Item with the findings and conditions recommended by the
Estes Valley Planning Commission, and it passed unanimously.
5. ACTION ITEMS:
1. ENGINEERING SERVICES FOR PARK ENTRANCE MUTUAL PIPELINE
WATER COMPANY PROJECT. Utilities Director Bergsten presented an
agreement for engineering services for the functional replacement of the Park
Entrance Mutual Pipeline and Water Company drinking water distribution
system. The intent of the project would be to incorporate the water company
into the Town's water system. A preliminary engineering report and
environmental report are required to obtain USDA project funding. A Request
for Proposals was completed and JVA Consulting Engineers was
recommended, as they have the most experience with USDA project funding.
JVA would complete the work by early June. The Colorado Department of
Local Affairs awarded the project a grant to cover 50°l0 of the costs, with the
other 50% being funded by the owners of the current water company. It was
moved and seconded (Norris/Nelson) to approve the contract for
engineering services with JVA Consulting Engineering as approved by
the USDA, and it passed with unanimously.
2. ORDINANCE #04-16 MAYOR'S RIGHT TO VOTE. Attorney White reviewed
the Ordinance which would eliminate Municipal Code Section 2.12.030 and
provide the Mayor the right to vote on all action items. Section 2.04.050 would
be amended to include the mayor as a member of the Board of Trustees as it
relates to a quorum. If adopted the Ordinance would remove the Mayor's veto
power for any Ordinance adopted and all Resolutions authorizing the
expenditure of money or the entering into of contracts.
Paul Fishman/Town citizen stated the elected officials should vote on issues to
allow the citizens a better understanding of where the Mayor stands on issues
and why.
Board of Trustees — February 23, 2016 — Page 4
Johanna Darden/Town citizen questioned what would be the result of a motion
in which there was an even number of Board members voting, including the
Mayor, and tie vote occurred. Administrator Lancaster stated an item would fail
in the event of a tie vote.
Charley Dickey/Town citizen questioned if an item could be tabled at a meeting
if there is a tie vote on an item. He would support the Ordinance to allow the
Mayor the right to vote and better understand their position on topics. Kent
Smith/Town citizen agreed with Mr. Dickey. Staff clarified an item could be
tabled in the event of a tie vote.
Board discussion followed and has been summarized: Trustee Ericson
commented he would be in favor of the Ordinance; Mayor Pro Tem Koenig
stated she would not be in favor as it would change the interaction the citizens
have with the mayor. The team building and ability to work together would be
enhanced by the mayor not voting; Trustee Norris and Holcomb would support
the Ordinance to allow the Mayor to state their opinion on issues. Two of the
three mayoral candidates are in favor of the Ordinance; and Trustee Nelson
stated the mayor remains neutral on topics if they do not vote on issue. He
would not support the Ordinance.
Attorney White read Ordinance #04-16. It was moved and seconded
(Holcomb/Norris) to approve Ordinance #04-16, and it passed with Trustees
Ericson, Phipps, Holcomb and Norris voting "Yes" and Mayor Pro Tem Koenig
and Trustee Nelson voting "No".
Whereupon Mayor Pinkham adjourned the meting at 8:3
Jac
Williamson, Town Clerk
am C. Pinkham, Mayor