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Home My WebLink AboutMINUTES Town Board 2017-01-24Town of Estes Park, Larimer County, Colorado, January 24, 2017 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 24th day of January, 2017. Present: Also Present: Mayor Todd Jirsa Wendy Koenig, Mayor Pro Tem Trustees Bob Holcomb Patrick Martchink Ward Nelson Ron Norris Cody Rex Walker Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Tami Doering, Recording Secretary Absent: None Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENTS. Stan Black/Rocky Mountain Performing Arts Center Board member introduced Al Malano, the new Executive Director of the Performing Art Center. Mr. Malano stated organizing of the latest campaign has started and in 4-5 months would have an important campaign for fundraising. Local citizen Michelle Highland voiced concerns on the operation of Visit Estes Park and the organizations unwillingness to share information with the public. She further stated the Town should investigate the operations as the Board appoints 5 of the 7 VEP Board members. TRUSTEE COMMENTS. Trustee Martchink reported the Park Advisory Board reappointed Celine LeBaeau and Merle Moore as Chair and Co -Chair; continue organization of the upcoming Mountain Festival to be held April 28-29th; investigating locations for concrete ping pong tables, Pika's in the Park would move forward with the installation at 12 locations and the development of a brochure listing locations; the PAB unanimously recommended the sidewalk chalk art ordinance; pedestrian tunnel under 36 will have new lighting installed; projects for the River Walk include the potential of piping in music, tile work, center striping to be updated, and animal foot prints added along with concrete bicycle dismount decals; electric utility box artwork under consideration with four to be completed this year by local artists Trustee Norris stated the Estes Valley Planning Commission heard a presentation on tiny houses at their January meeting. Discussion focused on use and regulations, a partial solution to address seasonal work force housing and recommendations requested. Trustee Walker reported on the Western Heritage Committee stating their new theme of "Get on Your Horse and Ride"; Cathy Elerman appointed treasurer, and the committee's bylaws are under review. Rodeo Royalty was involved for the first time with the Fantasy Flight which involved children from Children's Hospital. The Rodeo Committee is working on a grant to promote tourism and to achieve positive cash flow. Board of Trustees — January 24, 2017 — Page 2 Visit Estes Park Board has two new members with the appointment of Charley Dickey by the Town and Dave Ciana by the Larimer County Commissioners. He reminded the public of the upcoming Community Development/Community Services meeting on January 26, 2017 in which a discussion of amending the street sign code would be heard. He announced Michael Moon would be joining the newly formed Estes Valley Child Care Committee. The Event Center continues to attract new events, including a Journey Tribute Band, The Greatest Race on Earth, the Pinewood Derby and the 8th grade job fair. Mayor Jirsa attended the Northern Colorado Regional Tourism Committee meeting. A decision was made to continue this committee, with Mayor Gutierrez leading the committee. Mayor Pro Tem Koenig attended the Estes Park Sister City Association celebration at the Other Side Restaurant which was well attended. The organization plans to complete two trips this spring and a possible trip next year to Monteverde, Costa Rica. Trustee Nelson attended the Estes Valley Partners for Commerce dinner with Trustee Holcomb and Town Administrator Lancaster and the Mayor who spoke at the event. He stated the Larimer County Open Lands Advisory Board would meet on January 26, 2017. Trustee Holcomb reported the Transportation Advisory Board held their meeting on January 20, 2017 with several members from the Eagle Rock School in attendance. TOWN ADMINISTRATOR REPORT. • Policy Governance Report — Town Administrator Lancaster reported compliance with the financial budgeting in maintaining a 20% fund balance and projecting compliance at year end. In October 2016, the Board requested a contingency plan be completed. Staff continues to work on the plan, therefore, resulting in partial compliance with Policy 3.3.6 and full compliance in all other policies. • Fish Hatchery Property Update — The Board requested a review of the RFP to develop work force housing on site. It was decided to wait until the Hydrology study is presented on February 27, 2017 to continue work on the RFP because the results could have a significant impact to the design. The Board questioned what would be included in the preliminary guidelines for the RFP. Staff stated the guidelines would include transportation, transit, and auxiliary support services for work force housing, such as child care. CONSENT AGENDA: 1. Town Board Minutes dated January 10, 2017 and revised Town Board Minutes dated December 15, 2016. 2. Bills. 3. Committee Minutes — None. 4. Transportation Advisory Board Minutes dated December 21, 2016 (acknowledgement only). 5. Parks Advisory Board Minutes dated December 16, 2016 (acknowledgement only). 6. Estes Valley Board of Adjustment Minutes dated December 6, 2016. (acknowledgement only). Board of Trustees — January 24, 2017 — Page 3 7. Estes Valley Planning Commission Minutes dated December 20, 2016 (acknowledgement only). 8. Engagement Letter with CliftonLarsonAllen LLP to complete the 2016 Audit. 9. Revised Policy 102. 10. Town Administrator Policy Governance Compliance Report. It was moved and seconded (Holcomb/Koenig) to approve the Consent Agenda Items, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS (Outside Entities): 1. MUNICIPAL COURT ANNUAL REPORT. Judge Brown provided a review of the municipal court activities during 2016. He stated the court's jurisdiction is limited to affairs that occur in the limits of Estes Park and held the first and third Wednesday nights of every month. Municipal Court was decriminalized requiring no jail time, fines are assessed up to $2600, and warrants are issued for failure to appear. The number of cases are down for 2016 and revenue generated from parking tickets varies from year to year. 2. ROCKY MOUNTAIN NATIONAL PARK UPDATE. Superintendent Sidles, Public Affairs Officer Patterson, and Transportation Planner Cole, provided an update on Park activities, stating visitation increased 32% over the last two years and 40% over the last 4 years. Last year vehicle numbers increased and restrictions were in effect for Bear Lake, the Wild Basin Entrance and the Alpine Visitor Center. The increase in traffic has led the Park to begin an intensive review of the issue and employ the services of a National Park Transportation Planner to develop a strategy to address issues. Transportation Planner Cole observed traffic for a three month period, looking at issues such as spikes in visitation and how other National Parks are dealing with similar issues. Superintendent Sidles stated the Park continues to address visitation and traffic issues in a manner that provides the best visitor experience while maintaining the resources of the Park for future generations. Some of the possible mechanisms for addressing issues include short term restrictions, a reservation or booking entry system, federal funding, and press releases to encourage visitors to avoid peak times. Questions were asked regarding additional shuttles or providing additional parking in the Park. Superintendent Sidles responded increased shuttles would add to the congestion and increasing the size of parking lots would not preserve the footprint of the Park. 3. LIQUOR ITEMS: 1. TRANSFER OF OWNERSHIP FROM CABLES ESTES, LLC DBA CABLES PUB & GRILL TO UNCLE STUBBY'S PUB LLC DBA COUSIN PAT'S PUB & GRILL, 451 S. ST. VRAIN AVENUE, HOTEL & RESTAURANT LIQUOR LICENSE. Town Clerk Williamson presented the application to transfer the current Hotel and Restaurant liquor license. All required paperwork and fees were submitted and a temporary was issued on January 6, 2017. Patrick Beard/Applicant stated TIPS training would be completed February 6, 2017. It was moved and seconded (Holcomb/Koenig) to approve the Transfer of Ownership from Cables Estes, LLC dba Cables Pub & Grill to Uncle Stubby's Pub LLC dba Cousin Pat's Pub & Grill, 451 S. St. Vrain Avenue, Hotel & Restaurant Liquor License, and it passed unanimously. 4. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. Board of Trustees — January 24, 2017 — Page 4 ACTION ITEMS: A. RECONSIDERATION OF PRENDERGAST RESUBDIVISION ANNEXATION RESOLUTION #02-17 AND ORDINANCE #01-17. Mayor Jirsa opened the public hearing. Planner Gonzales reviewed the annexation applicant which was presented at the Town Board meeting on January 10, 2017 and was approved as presented. Since the approval, Van Horn Engineering discovered an error in the legal description. Per Colorado State Statutes, the correct legal description is required for the annexation to be legal. Resolution #02-17 and Ordinance #01-17 have been updated with the correct legal description. Hearing no public comment, Mayor Jirsa closed the public hearing. Town Attorney White read Resolution #02-17 and Ordinance #01-17. It was moved and seconded (Koenig/Holcomb) to approve Resolution #02-17 and Ordinance #01-17, and it passed unanimously. B. TERMINATION OF SPECIAL REVIEW & DEVELOPMENT PLAN SR 2016-01. Special Review and Development Plan SR 2016-01, Metes and Bounds Parcels, 1665 Highway 66, Lazy B Ranch & Wranglers. Mayor Jirsa opened the public hearing. The application was approved by the Town Board on July 26, 2016. Attorney White recommended, based on the affidavit on file, to approve the withdrawal of the application, terminate the approval of the special review approval, and instruct Attorney White to seek dismissal of the lawsuit. As there was no public comment, Mayor Jirsa closed the public hearing. It was moved and seconded (Holcomb/Norris) to approve the withdrawal of the Special Review 2016-01 Lazy B Ranch & Wranglers, terminate the approval of the application by the Town Board on July 26, 2016, and direct Attorney White to seek dismissal of the lawsuit, and it passed with Trustee Walker abstaining. C. ORDINANCE #02-17 REZONING FROM RM-MULTI-FAMILY RESIDENTIAL TO E-1 ESTATE Lot 2A, Block 1, Fall River Estates, 1551 David Drive, Gary Beels/Applicant. Mayor Jirsa opened the public hearing. Planner Gonzales reported the subject area, currently part of an Amended Plat process, would transfer the portion proposed to be rezoned from Lot 3 to Lot 2 leaving the lot with split zoning if the rezoning does not occur. Split -zoning, while technically acceptable, does not lend to best practice in land -use and potentially causes regulatory complications. Lot 2 currently contains a single-family home with adequate existing services and facilities. Approval of the staff level Amended Plat would incorporate the proposed E-1 Estate rezoning area into Lot 2 with the approval of the application. As there was no public comment, Mayor Jirsa closed the public hearing. Town Attorney White read Ordinance #02-17. It was moved and seconded (Holcomb/Norris) to approve Ordinance #02-17, and it passed unanimously. D. ORDINANCE #03-17 REZONING FROM CO -COMMERCIAL OUTLYING TO A -ACCOMMODATIONS A portion of Lot 2A, Beaver Point Heights, 915 Moraine Avenue, Flatirons Hospitality/Applicant. Mayor Jirsa opened the public hearing. Planner Gonzales reported the request would rezone a portion of Lot 1 from CO -Commercial Outlying to A -Accommodations. The subject area is currently part of an Amended Plat process that will transfer the portion proposed to be rezoned from Lot 1 to proposed Lot 2A. The result will mean that Lot 1 will be split zoned until the metes and bounds area is zoned to A -Accommodations. The western five lots (Proposed Lot Board of Trustees — January 24, 2017 — Page 5 2A) are fully developed with multiple buildings making up the Alpine Trail Ridge Inn and is adequately served by existing services and facilities. Approval of the Staff Level Amended Plat will incorporate the subject rezone area into proposed Lot 2A which would be zoned entirely A - Accommodations if this rezoning application were to be approved. As there was no public comment, Mayor Jirsa closed the public hearing. Town Attorney White read Ordinance #03-17. It was moved and seconded (Holcomb/Koenig) to approve Ordinance #03-17, and it passed unanimously. Whereupon Mayor Jirsa adjourned the meeting at 8:,41 1 Mayor Jirsa