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Home My WebLink AboutMINUTES Town Board 2017-02-14Town of Estes Park, Larimer County, Colorado, February 14, 2017 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 14th day of February, 2017. Present: Todd Jirsa, Mayor Trustees Bob Holcomb Patrick Martchink Ward Nelson Ron Norris Cody Rex Walker Also Present: Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Bunny Beers, Recording Absent: Wendy Koenig, Mayor Pro Tem Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENTS. TRUSTEE COMMENTS. Trustee Holcomb board member for Partnership for Age -Friendly Communities, has been elected President -Elect and would hold the position of President in 2018. Trustee Nelson attended the Open Lands Advisory Board meeting where two small grants were awarded to the Estes Lands Stewardship Association for their weeds management identification booklets and the Estes Valley Community Garden project for the gathering area. Mayor Jirsa would attend the Mayor's Summit on entrepreneurship, a program and networking event hosted by Longmont Mayor Dennis Coombs. He would also attend Unity in the Community, a group meeting in Longmont with approximately 1000 business, political leaders and non -profits in attendance. Trustee Walker recognized Safeway on their contributions for a grant awarded to the Estes Valley School District toward the purchase of virtual reality glasses. Trustee Norris stated the Estes Valley Planning Commission would meet Tuesday February 21, 2017. Trustee Martchink stated the next Parks Advisory Board meeting would take place on Friday, February 17, 2017 at 11:00 a.m. at the Events Center. The Board would welcome their Youth Advisor Scott Miller. Agenda includes Mountain Festival and Utility box artwork for the upcoming season. TOWN ADMINISTRATOR REPORT. Administrator Lancaster received a request from the Housing Authority to announce a vacancy on the Board. 1. CONSENT AGENDA: 1. Town Board Minutes dated January 24, 2017 and Study Session January 24, 2017. Board of Trustees — February 14, 2017 — Page 2 2. Bills. 3. Committee Minutes. A. Community Development/Community Services Committee Minutes dated, January 26, 2017. B. Audit Committee Minutes dated, January 30, 2017. 4. Estes Valley Board of Adjustment Minutes dated, January 10, 2017 (acknowledgement only). It was moved and seconded (Holcomb/Martchink) to approve the Consent Agenda Items, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS (Outside Entities): 1. LARIMER COUNTY COMMUNITY REPORT. Commissioner Donnelly. Item moved to February 28, 2017 meeting. 3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP #5. The Meadow Condominiums, 2758 & 2764 Kiowa Trail Marys Meadow Development, Inc./Applicant. It was moved and seconded (Nelson/Norris) to approve the Planning Commission Consent Agenda Items, and it passed unanimously. 4. ACTION ITEMS: 1. FORMATION OF A FAMILY ADVISORY BOARD. Assistant Town Administrator Machalek discussed the formation of a Family Advisory Board. Town worked with Estes Valley Investment in Childhood Success to develop draft bylaws for Board consideration. Minor change to the bylaws would address how the focus areas are vetted and approved by the Town Board. He added Town staff would handle taking and posting of minutes to the website which was a voiced concern from the community. Those speaking in favor of the formation included; Kristen Berg/County citizen, Judy Smith/Town citizen, Ken Arnold/Town citizen, Judy Roman/Town citizen, Elizabeth Fogarty/County citizen, and David Batey/County citizen. Comments have been summarized: The town continues to lose families; would promote the involvement of more young people in Town government; demonstrate the Town's invested in retaining the families who currently live and want to move here; the new Board would create a formal avenue for families to share and provide solutions; childcare options continue to be a need in the area; the Board would provide continuity and direct access for families to the Town Board, and would allow the public more input into what happens in the community, and young families would sustain Estes Park. Board discussion followed and has been summarized: Review the formation after a year of operation; make sure the formation fits into the Board's Strategic Plan. Board of Trustees — February 14, 2017 — Page 3 It was moved and seconded (Norris/Holcomb) to approve the formation of a Family Advisory Board, and it passed unanimously. 2. ORDINANCE #04-17 AMENDMENT TO ESTES PARK MUNICIPAL CODE §12.16.010 STREET NAMES -MAP GENERALLY, TO ADDRESS REGULATIONS REGARDING DISPLAY, INSTALLATION AND MAINTENANCE OF OFFICIAL STREET -NAME SIGNS IN THE TOWN OF ESTES PARK. Director Hunt presented a proposed code amendment to revise the Estes Park Municipal Code to appropriately include regulation regarding display, installation and maintenance of official street -name signs within the Town. He stated the code is narrowly focused to address general language and does not allow private parties to post signs at intersections or along non-public streets that resemble street signs. The change has to do with emergency response when the public unknowingly identifies an unofficial street sign to emergency services. The change would not discourage the public from putting up street signs in a suitable way. It was moved and seconded (Martchink/Norris) to approve the Ordinance #04-17, and it passed unanimously. 3. TEMPORARY ENFORCEMENT POLICY FOR VACATION HOMES. Director Hunt presented a policy whereby code compliance enforcement would be held in abeyance during 2017, in order to allow adequate time for operating registrations to be completed and to allow already underway vacation -home reservations and contracts to be fulfilled in an orderly manner and scheduled. He stated that the Town would not interfere with contractual agreements for 2017. The abeyance does not keep staff from enforcing nuisance complaints and would not suspend the registration process. It was moved and seconded (Nelson/Holcomb) to approve the Temporary Enforcement Abeyance Policy for Vacation Homes, to become effective immediately upon approval, and it passed unanimously. 4. POLICY #501 VISITOR CENTER RETAIL SALES AND DISPLAYS. Staff recommended change to the Visitor Center Retail Policy to allow the sale of Town logo items at the Visitor Center. Manager Salerno stated the intent continues to be the sale of small souvenir -type items and Town Centennial logo items to help raise funds in support of the Knoll -Willows Open Space legacy project. Staff would sell tree logo items after the 2017 Centennial year. Town Administrator Lancaster added staff used the National Parks Centennial licensing for the Town Centennial logo licensing. He stated staff would look into licensing for the use of the Town tree logo at a minimal licensing fee. It was moved and seconded (Martchink/Holcomb) to approve Policy 501 Visitor Center Retail be amended to include the sale of Town logo items, and it passed unanimously. 5. ORDINANCE #05-17 AMENDMENT TO ESTES PARK MUNICIPAL CODE t12.20.070 ACTS PROHIBITED ON SIDEWALKS, TO ADDRESS TEMPORARY SIDEWALK ART. Assistant Town Administrator Machalek presented an amendment to the Estes Park Municipal Code pertaining to side walk chalk art, which consists of any manner or medium of temporary art on sidewalks. The Town has hosted events and utilized and encouraged the use of sidewalk chalk. The amendment would provide a medium for quality public art. Staff has collaborated with Parks Advisory Board, specifically Art in Public Places policy to structure an ordinance change allowing temporary sidewalk art approved by Parks Advisory Board, and the Town Board. In order to address concerns an application process was developed to approve each piece of art. All art must be non -permanent, have no definitive timeline and be non -toxic. Ken Smith/Town citizen recommended expanding the amendment to include street art in the downtown area and fairgrounds. Board of Trustees — February 14, 2017 — Page 4 Board asked staff to investigate adding streets and bring the item back to Town Board as an Action Item. It was moved and seconded (Norris/Holcomb) to continue the adoption of Ordinance #05-17 to allow temporary sidewalk art to the February 28, 2017 meeting, and it passed unanimously. 6. APPOINTMENT OF TRUSTEE HOLCOMB TO REPRESENT THE TOWN ON THE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS. It was moved and seconded (Walker/Norris) to appoint Trustee Holcomb to represent the Town on the Economic Development Corporation Board of Directors, and it passed unanimously. 7. INTERVIEW COMMITTEE FOR THE FAMILY ADVISORY BOARD APPOINTMENTS. It was moved and seconded (Walker/Holcomb) to appoint Trustees Norris and Martchink to the interview committee for the Family Advisory Board, and it passed unanimously. Town Administrator Lancaster requested the Town Board revise the Governance Policy addressing Board assignments at the next Town Board meeting due to the appointment of Trustee Holcomb to the Economic Development Corporation. Whereupon Mayor Jirsa adjourned the meeting at 8:01 p.m. Todd Jirsa, Mayor Beers, Recording Secretary