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Home My WebLink AboutMINUTES Town Board 2017-08-08Town of Estes Park, Larimer County, Colorado, August 8, 2017 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 8th day of August, 2017. Present: Also Present: Todd Jirsa, Mayor Wendy Koenig, Mayor Pro Tem Trustees Bob Holcomb Patrick Martchink Ward Nelson Ron Norris Cody Rex Walker Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Recording Secretary Beers Absent: None Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Walker/Holcomb) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Wayne Park/County citizen requested a meeting with the Board during a study session to discuss immigration with the local Immigration Committee. Agreement was reached by the Board to take a survey and establish a level of interest for attending an immigration discussion. John Vernon/County citizen recommended the Board consider joining other municipalities and move all power received from Platte River Power Authority (PRPA) to 100% renewable energy. Mayor Jirsa stated PRPA continues to work on modeling to determine the possibility of 100% renewable energy for the Estes Valley and should be completed Fall 2017. Tom Kik/County citizen reiterated the need for 100% renewable energy and urged the Board to research Plains & Eastern Clean Line as a possible temporary solution. TOWN BOARD COMMENTS Trustee Martchink stated the Bicycle Parade would take place on August 9, 2017 from the Visitor Center to Performance Park. He added the Fire Chief lifted the open burning restrictions on August 8, 2017. Parks Advisory Board would hold their regular meeting on August 17, 2017. Trustee Norris stated the Estes Valley Planning Commission meeting would take place on August 15, 2017. The next Family Advisory Board meeting would take place September 7, 2017, documenting services and gaps in services. Trustees Martchink and Norris would be conducting interviews with three candidates for the Family Advisory Board and would bring recommendations to the Board on August 22, 2017. Mayor Pro Tem Koenig stated the Public Safety, Utilities & Public Works Committee meeting would take place on Thursday, August 10, 2017. Trustee Nelson attended the Open Lands Board meeting where they discussed summarizing the Small Grants Program and featured the Community Garden. Larimer Board of Trustees —August 8, 2017 — Page 2 Open Lands has purchased a farm primarily for water rights and a water distribution system. The farm belongs to Open Lands and is being leased to a farmer. He also attended the Visit Estes Park Board meeting August 2, 2017. Trustee Holcomb would be conducting interviews with Trustee Norris for the Transportation Advisory Board on August 11, 2017. The Transportation Advisory Board would meet on August 16, 2017. The League of Women Voters requested the Mayor sign on as a Climate Mayor. The Mayor stated he would consider signing after receiving information and direction provided in the PRPA study on 100% renewable energy. TOWN ADMINISTRATOR REPORT. The Town has been successful in securing Charge Ahead Colorado grant funds to install two new electric vehicle charging stations at the parking garage. 1. CONSENT AGENDA: 1. Town Board Minutes dated July 25, 2017 and Town Board Study Session dated July 25, 2017 and Strategic Planning Session dated July 6, 2017. 2. Bills. 3. Committee Minutes: a. Community Development/Community Services Committee Minutes dated July 27, 2017. i. Revised Policy #402 Community Development Fee Waiver. 4. Family Advisory Board Minutes dated July 6, 2017 (acknowledgement only). It was moved and seconded (Walker/Holcomb) to approve the Consent Agenda Items, and it passed unanimously. 2. REPORTS AND DISCUSSION ITEMS: (Outside Entities) 1. ROCKY MOUNTAIN NATIONAL PARK UPDATE. Superintendent Sidles stated the Pavement Preservation Program began summer of 2017 and includes work to Trail Ridge Road, Lumpy Ridge parking lot, Moraine Park Campground, Hollowell Park, and Glacier Basin Campground. Staff would release an environmental assessment for Fall River entrance alternatives andwouldbe taking comments from the public through August 14, 2017. On August 28, 2017, the Senior Pass (62+ years) cost would increase to $80 for a lifetime pass. Visitation to the Park is up while staffing levels are down due to a hiring freeze on a national level. Upcoming fee free days for the Park include August 25, 2017 and September 30, 2017. PAO Patterson stated Park visitation at the end of June was up 2% for the year and for the month of June visitation was up 5.7%, which equates to a 37.6% increase from June 2014. Staff continues to address congestion issues at the Alpine Visitor Center which has become a safety issue. PAO Patterson provided behavioral highlights which staff continues to address, including illegal camp fires, lack of distance between wildlife, no dogs on trails, and designated/prohibited parking areas. Staff would implement a Pledge to Protect Rocky Mountain National Park campaign to increase awareness on how to protect the Park's natural beauty. An Interdisciplinary team was introduced in 2017 to determine the outcome of implementing the Visitor Use Management program. Staff would hire a planner to focus on a long-term visitor use strategy and to gather information and monitor actions taken. The most urgent needs in the Park would be staffing, followed by the Visitor Use Plan. Mayor Jirsa stated Superintendent Sidles would attend the Mayor's Chat on October 6, 2017 at Latitude 105. Board of Trustees —August 8, 2017 — Page 3 2. DRAFT STORMWATER MASTER PLAN REPORT. Anderson Consulting Engineers, Inc. provided a report on the progress of the Estes Valley Stormwater Master Plan (SMDP) and reviewed a presentation by Headwater Corporation on the Stormwater Utility Feasibility Study. The plan would be introduced in two phases; Phase I — Stormwater Master Plan and; Phase II — Stormwater Utility Feasibility Study & Implementation. Highlights of the presentation included purpose of a plan, inventory and evaluation of existing facilities, potential improvements, organizational options, examples of stormwater entities, and financing and funding options. Staff would not be limited if the county does not proceed with stormwater. The timeframe for a plan would be approximately a 20 to 30-year planning program incorporating recent events and a timeline for projects generating funding over a period of time. Reprioritization can occur at any time to re-evaluate the course of the overall plan. Board comments have been summarized: what are the costs and benefits; recommend a priority list which includes a summary of improvements grouped into projects with pros and cons; and collaborate with the county on stormwater discussion. 4. ACTION ITEMS: 1. POLICY #671 TOWN FUNDING OF OUTSIDE ENTITIES. Assistant Town Administrator Machalek requested Board approval of a policy which would govern funding for outside entities. The Town currently funds outside entities through the Community Service Grants program by means of intergovernmental agreements and the budget process. Staff developed Policy #671 incorporating changes from the Board Study Session on July 25, 2017. There have been three changes, including the reporting requirement for entities receiving Base funding or Community Initiative funding; criteria for Community Initiative funding eligibility changed to include any entity or group serving the Estes Valley; and in -kind event sponsorship. Changes to the policy would eliminate and replace the Community Service Grants program. Staff would contact current and future applicants during the application process to inform them of the changes to the policy. It was moved and seconded (Holcomb/Koenig) to approve Policy #671, and it passed unanimously. Tim Macklemore M.D/Town citizen thanked staff for their efforts in developing the new policy and voiced his support for its approval. He also spoke on behalf of Dakota Haken/Executive Director of Crisis Advocates of the Estes Valley. Jill Lancaster/Town citizen stated her support of the policy changes and voiced concern for non-profit funding which was removed from the Community Initiatives section. 2. FEE WAIVER REQUEST — ESTES VALLEY FIRE PROTECTION DISTRICT FOR NEW TRAINING FACILITY. The Estes Valley Fire Protection District requested a fee waiver of the building permit and plan review fees for a new training facility in the amount of $4,210.63. Director Hunt stated the fiscal impact to the department would be less than 2% and the Fire District meets the policy criteria for waiving fees as a public entity for public purpose, public safety and fire safety. It was moved and seconded (Nelson/Holcomb) to approve the fee waiver request in the amount of $4,210.63, and it passed unanimously. Whereupon Mayor Jirsa adjourned the meeting at 8:34p.m. Todd Jirsa, May trtiny/ictoria Beers, Recording Secretary