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Home My WebLink AboutMINUTES Town Board 2017-09-12Town of Estes Park, Larimer County, Colorado, September 12, 2017 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 12t" day of September, 2017. Present: Also Present: Todd Jirsa, Mayor Wendy Koenig, Mayor Pro Tem Trustees Bob Holcomb Patrick Martchink Ward Nelson Ron Norris Cody Rex Walker Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Koenig/Walker) to approve the Agenda with the removal of Ordinance #24-17 and Resolution #24-17 be, and it passed unanimously. PUBLIC COMMENTS. Alice Reuman/League of Women Voters stated appreciation for Platte River Power Authority's efforts in reducing the carbon footprint and addressing renewable energy options. Marsha Groome/Town citizen requested the Board reduce the noise ordinance from 85 decibels to the State level of 50-55 decibels. The Town's current levels are too loud and are impacting the properties above the downtown corridor. Charley Dickey/Estes Valley Partners for Commerce (EVPC) thanked the Town for allowing EVPC to facilitate ribbon cuttings for new businesses in Estes Park. He offered EVPC to provide resources, including the formation of a task force, to address the collection of sales tax during special events. TOWN BOARD COMMENTS Trustee Nelson thanked the EVPC for their efforts in recognizing new businesses through ribbon cuttings, making new businesses feel welcome. Mayor Pro Tem Koenig stated the recent Wasteshed meeting discussed utilizing the Fort Collins landfill as a sorting area after it has been closed. The sorting area would reduce trucking costs and provide recycling options for the citizens. Trustee Norris commented the Estes Valley Planning Commission met on August 18, 2017 to discuss code changes and held their regular meeting on August 19, 2017. The Town continues to work on the 2018 Strategic Plan and in doing so developed a list of current and ongoing items the Town has put in place to address sustainability and environmental items. The Town would share the information with the public in a meaningful way and keep the citizens informed on the progress of the items. PRPA would hold a meeting on September 14, 2017 to discuss renewable energy. TOWN ADMINISTRATOR REPORT. Board of Trustees — September 12, 2017 — Page 2 Administrator Lancaster thanked the Town staff for their effort and service to the community during the "City and Town Week." Mayor Jirsa and Administrator Lancaster attended the Ambassador appreciation breakfast and thanked the volunteers for their efforts during the 2017 season. He recognized the passing of Jack Ford a former Town employee who worked in the Streets division for 17 years and all of his accomplishments. 1. CONSENT AGENDA: 1. Town Board Minutes dated August 22, 2017 and Town Board Study Session dated August 22, 2017. 2. Bills. 3. Committee Minutes. a. Audit Committee Minutes dated August 15, 2017. 4. Parks Advisory Board Minutes dated July 20, 2017 (acknowledgment only). 5. Estes Valley Board of Adjustment Minutes dated June 6, 2017 (acknowledgement only). It was moved and seconded (Holcomb/Koenig) to approve the Consent Agenda Items, and it passed unanimously. 2. ACTION ITEMS: 1. ORDINANCE #23-17 CDOT PURCHASE OF A PORTION OF CARRIAGE HILLS OUTLOT. Mayor Jirsa opened the public hearing. Manager Landkamer stated CDOT identified an outlet from a box culvert that extends under Highway 7 near the intersection of Carriage Drive currently extending into the Town owned parcel identified as Outlot E of Carriage Hills. CDOT has requested the Town consider selling the small parcel to the Town to allow CDOT access to maintain and repair the culvert. Mayor Jirsa closed the public hearing. _Town Administrator Lancaster read the Ordinance. It was moved and seconded (Holcomb/Norris) to approve Ordinance #23-17 accepting the offer to purchase property for parcel RW-19 as detailed in the offer package from CDOT at no cost, and it passed unanimously. 2. ORDINANCE #24-17 AMENDMENT TO THE ESTES PARK MUNICIPAL CODE CHAPTER §8.06 NOISE. Item was removed from the agenda. 3. INTERGOVERNMENTAL AGREEMENT FOR THE ESTES PARK LOCAL MARKETING DISTRICT BETWEEN THE TOWN OF ESTES PARK AND LARIMER COUNTY RESTATING AND AMENDING THE INITIAL 2008 INTERGOVERNMENTAL AGREEMENT. Attorney White presented a restated Intergovernmental Agreement to remove provisions related to the initial organization of the Local Marketing District (LMD) and to clarify the right of the Town Board and County Commissioners to remove Directors from the LMD Board (Visit Estes Park) as the State statute does not clearing outline the rights of the Town or County in removing an appointed Director. Trustee Norris stated the Town and County should address the removal of appointed members to the Estes Valley Planning Commission and the Estes Valley Board of Adjustment in conjunction. He recommended Section 6.2 include additional text to allow the Town and County to approve the LMD Operation Plan with conditions of approval. Section 5.1.3. does not contain a due process to allow the Director to provide information as to why they should not be removed. Trustee Holcomb agreed and stated the individual being removed should be afforded the opportunity before a final decision. Board of Trustees — September 12, 2017 — Page 3 Attorney White stated the Board has the power to remove an appointee with or without clause and trying to identify specific reasons would be difficult to draft. It was moved and seconded (Walker/Nelson) to approve the Intergovernmental Agreement for the Estes Park Local Marketing District, and it passed with Trustee Norris voting "No". 4. MORAINE AVENUE BRIDGE REPLACEMENT CONSTRUCTION CONTRACT. Mike Todd/Cornerstone Engineering Surveying stated the Town hired RockSol Consulting Group, Inc. to perform the design engineering and construction bid documents for the project. The project received four bids with prices ranging between $2.045 million to $2.445 million. The new bridge would reduce the flood damage risk to downtown properties, reduce business revenue loss during flood clean-up and repair, improve the flow capacity from 575 cfs to 1420 cfs, and create a bike lane on the south side and a pedestrian walk on the north side. To complete the project the roadway would need to be closed for 7 months with a full closure on October 10, 2017. Staff recommends contracting with Structures Inc. in the amount of $2.045 million contingent upon approval of the Special Use Permit from CDOT and the issuance of a Town of Estes Park floodplain permit. Director Muhonen stated a contingency has not been included because the original 2017 budget does not contain adequate funding. Staff recommended bringing a change order forward to address contingency at a later date. This would allow the project to continue on schedule with the approval of the contract. After further discussion, it was moved and seconded (Nelson/Holcomb) to approve the construction contract with Structures, Inc. for the Moraine Avenue Bridge Replacement Project in the amount of $2,045,353.42 contingent upon approval of the Special Use Permit by CDOT and the floodplain permit by the Town of Estes Park, and it passed unanimously. 5. RESOLUTION #24-17 SUPPLEMENTAL BUDGET APPROPRIATIONS FOR 2017. Item was removed from the agenda. Whereupon Mayor Jirsa adjourned the meeting at 7:48 a kie Williamson, Town Clerk p: Todd Jirsa, Mayor